Wednesday, January 29, 2014

JANUARY 29, 2014 ECWSA MINUTES


Evans City Water and Sewer Authority Meeting
29 January 2014


Call to order: 
  • The meeting was called to order by Chairman Tim Schoffel 6:04 pm. 
  • Members present: Tim Schoeffel, Vito Pilosi, Ed Tanski
  • Others present: Dan Dow and Kevin Wilmont, HRG, Philip Lope, Attorney, Nadine Grabe, Borough Secretary, Laura Kamienski, Administrative Assistant

 Public Session: This meeting was open to the public.

2014 Reorganizational Meeting:
  • Nomination of Tim Schoeffel for Chairman by Vito Pilosi. Seconded by Ed Tanski. Unanimously approved.
  • Nomination of Ed Tanski for Vice Chairman by Vito Pilosi. Seconded by Tim Schoeffel. Unanimously approved.
  • Nomination of Vito Pilosi for Treasurer by Ed Tanski. Seconded by Tim Schoeffel. Unanimously approved
  • Nomination of Cheri Deener for Secretary by Tim Schoeffel. Seconded by Vito Pilosi. Unanimously approved
  • Minutes: Review of minutes from December 18, 2013.
Motion by Ed Tanski to approve December 18, 2013 minutes as presented.
Seconded by Vito Pilosi. Unanimously approved.

WWTP Project Report:
  • Things are progressing despite inclement weather.
  • Discussion of construction road condition.
  • Review Bills & Past Due Accounts:
  • Discussion about invoice for water meters. Pit meters that were ordered are water proof.
  • A check was cut for Herbert, Rowland and Grubic, Inc. for the water dam. This check should have been cut by the borough.
  • Discussion of payment for WWTP building permits to Jackson Township. One of these payments to be included in approval for this month’s bills.
  • Operator certification invoice to be split with the borough. Mark Nasky has been certified.
Motion by Tim Schoeffel to approve and pay bills as presented.
Seconded by Vito Pilosi. Unanimously approved.

 Miscellaneous Business:
  • Request for Authority members to review the first draft of ECWSA Rules and Regulations. Final approved draft will need to be submitted to the bank.
  •  Discussion regarding status of e-payments and delinquent account submission to First State.
  • Next WWTP project meeting will be on February 5th at 3:00pm.
  • BASF- HRG is working with BASF on testing parameters. Need to draft new agreement for review.
  • Review of shared Expenses with Borough for 4th Quarter:
  • Motion by Ed Tanski to pay 4th quarter shared expenses as presented.
  • Second by Vito Pilosi. Unanimously approved.

Administrative Report
  • In honor of the holiday season, no shut off notices were sent in December.
  • 180 Past Due Notices were mailed on January 13th.
  • 20 Shut Off Notices were mailed on January 21st. 2 accounts were shut off. Accounts are now satisfied and service reinstated.
  • Discussion of handling of municipal lien letter requests.
  • All rental property account information has been updated.
  • Jeremy Mahafkey’s duplex. Half is vacant since September. Mr. Mahafkey is planning to convert the duplex into a single family home. Customer requests that one meter be removed. We will remove meter. There is a service call fee to remove meters.
  • Discussion regarding Fund Balance and Tyler Tech outstanding invoices.

Director of Public Works Report: Norm Nelson

  • Discussion of short and long term plan to replace water meters.
  • Discussion of short and long term plan to replace sewer line.
  • Discussion of water sales to gas company.
  • Discussion of monthly water sales.
  • Discussion of certification Distribution Systems Operations and Maintenance classes for Norm Nelson and Mark Nasky to meet D.E.P. requirements.
  • Discussion of PA Rural Water classes for Norm Nelson-credits toward sewer licensing renewal requirements.
  • Discussion of various lab testing results.
  • Installed a 100 watt light bulb at Callery lift station. Discussion of other Callery maintenance issues.
Motion by Vito Pilosi to approve Norm Nelson and Mark Nasky
to attend Distribution Systems Operations and Maintenance classes. Seconded by Ed Tanski. Unanimously approved


Motion by Vito Pilosi to approve Norm Nelson to attend PA Rural Water classes.
Seconded by Ed Tanski. Unanimously approved.

Solicitor’s Report: Philip Lope
  • Surity bond has been submitted
  • Discussion about indemnity bonding for public officials.

 Engineering Report: Dan Dow, HRG

  • Discussion of various inspection reports.
  • Discussion bulk water hydrants.
  • Discussion - payment WWTP project application #1 from J. Meunier, contract 13-03.
  • Discussion – WWTP project contract 13-10 Penn-Ohio Change Order #2 (increase already approved)
  • Discussion – WWTP project contract 13-10 Penn-Ohio Change Order #1 (decrease)
  • Discussion WWTP project Bond Requisition #2 for bills to date.
Motion by Vito Pilosi to approve payment #1, J. Meunier contract 13-03.
Seconded by Ed Tanski. Unanimously accepted.

Motion by Vito Pilosi to approve change order #2, Mid-Atlantic contract 13-07. Seconded by Ed Tanski. Unanimously approved.

Motion by Vito Pilosi to approve change order #1, Penn-Ohio contract 13-10,
Seconded by Ed Tanski. Unanimously approved.

Motion by Ed Tanski to release payment of bond Requisition #2
Seconded by Ed Vito Pilosi. Unanimously approved.

Motion to adjourn to closed session by Tim Schoeffel.
Seconded by Vito Pilosi. Unanimously approved.


Meeting adjourned to closed session 6:59 p.m.


Minutes Prepared by Laura Kamienski
Cc Tim Schoeffel, Vito Pilosi, Ed Tankski, Joe Weltner, Cheri Deener, Nadine Grabe and Philip Lope.