Evans City Water and Sewer Authority Meeting
29 October 2014 & 13 November 2014
·
Call to order: The meeting was called to
order by Chairman, Tim Schoeffel at 6:03 p.m.
·
Members
present: Tim Schoeffel, Ed Tanski, Cheri Deener, and Joe Weltner.
·
Others
present: Philip Lope, Esquire. Chad Hanley, HRG. Laura Kamienski, Office
Manager.
·
Public Session: This meeting was open to the public.
·
Minutes: Review of
minutes from September 24, 2014.
Motion
by Ed Tanski to approve September 24, 2014 minutes as presented.
Seconded
by Joe Weltner. Unanimously approved.
·
Solicitor’s Report:
§
The Borough
Pennvest loan transfer closing is scheduled for 12/09/2014.
§
Resolution
to authorize signatures relating to the loan transfer.
Motion
by Joe Weltner to approve the resolution authorizing Tim Schoeffel
and
Laura Kamienski to execute documents pertaining to the
Pennvest
loan transfer on behalf of the Authority
Seconded
by Ed Tanski. Unanimously approved.
§
Discussion
regarding BASF agreement revisions legal review.
·
Communications:
§
Introduction
of Chad Hanley of Herbert Rowland and Grubic. Chad is now the Authority’s
Consulting Engineer.
·
Chairman’s Report:
§
An
agreement regarding 2014 Shared expenses with the Borough has been ironed
out. Invoices for the first three
quarters of 2014 have been forwarded to the Authority.
§
In
future quarterly statement will be issued by the Borough office.
§
Review
of the new shared expenses agreement terms and percentages.
§
Discussion
regarding budget discrepancy resulting from errors from the old billing system
software, which over reported revenue.
§
Discussion
regarding Public Works Department dump truck purchase. The Authority will be
paying an hourly rate for use of the truck when it is used for water or sewer
purposes.
§
Discussion
regarding notice to residents regarding upcoming rate increases. These
increases will need to be formalized before notifications are sent.
§
Discussion
regarding a press release about the new sewer plant and other issues
surrounding the rate increases.
·
Review Bills & Past Due Accounts
§
Review
of accounts payable
üDiscussion regarding fire hydrant
anti-freeze invoice.
üDiscussion regarding James Shaffer boot
purchase and Borough safety regulations.
Motion
by Ed Tanski to pay bills as presented.
Seconded
by Joe Weltner. Unanimously approved.
§
Review
of past due accounts and outstanding receivables.
·
Committees
§
Rules & Regulations: No
report
§
Budget
üWater side of the budget is moving
forward.
üNeed to schedule a meeting to start the
sewer side.
§
Accounts & Transactions:
üLaura Kamienski is now bonded and will be
added to the Authority’s bank accounts as soon as possible.
§
New Sewer Plant Project
üThings are moving along at the
construction site.
üA letter has been sent to the D.E.P.
asking for an extension due to Mid-Atlantic’s construction delays.
üThe other contractors are doing their
best to work around the delays in an attempt to meet original deadlines.
üThere has only been one change order to
date.
üDiscussion regarding sewer plant operator
training schedule and procedures.
§
Cooperation Committee: No
report
§
Forward Township Committee:
üCheri Deener is working with Mr. Wilson
regarding issues with D.E.P. and septic systems.
§
BASF
üBASF has returned the agreement with
comments. Will now be reviewed by Philip Lope and Chad Hanley.
§
Website / Public Relations:
üDiscussion regarding the possibility of
holding an open house at the new sewer plant.
üDiscussion regarding safety gear for
public tours.
üDiscussion regarding Callery’s flow meter
calibration for 2015.
·
Sewer Tap Application:
§
Discussion
and review of Graf Construction sewer tap application for 241 Margaret Avenue.
Motion by Ed Tanski to approve sewer Graf
Construction sewer tap application for 241 Margaret Avenue. Seconded by Cheri Deener. Unanimously
approved.
·
Administrative Report: Laura Kamienski
§
Review Past Due Accounts
ü62 Shut off notices were sent on October
16th, against August’s billing.
ü17 accounts were terminated on October 28th.
3 accounts remain off.
ü$4,547.47 in late charges were generated on October 1st
üThere were 22 payments made via eNETPAY
since the last meeting.
ü$5,105.99 was transferred from eNETPAY to
the water checking account for quarterly transfer.
§
Security
badges do exist for the maintenance staff.
§
The
new building sign has been installed.
§
Discussion
regarding First Energy RTO invoice.
§
Discussion
regarding possible fee for rental properties. Two codes: Owner Occupied Customer
Charge and Tenant Occupied Customer Charge.
§
Discussion
regarding Dayne Long property.
üMeter is still registering usage even
though the water is turned off.
üNorm Nelson has inspected the property
for leaks or other problems.
üScheduling another inspection with
engineer to find problem.
§
Discussion
regarding Christmas holiday office hours.
The office will be closed on December 25th and 26th.
·
Public Works Director Report: Norman
Nelson
§
Review
and comparison of flows from January through September 2014 with bulk water
purchase.
§
The
bottled gas tanks have been picked up by Progas. They have interest in
purchasing the generator.
§
Norm
Nelson and Mark Nasky will participate in Distribution Testing on November 9th
in Williamsport, PA.
§
Norman
Nelson has been called for jury duty November 7th .
·
Engineering Report: Chad Hanley, HRG.
§
Working
with PennDOT on emergency interconnect. Will bid as part of PennDOT project.
§
There
was a progress meeting. A schedule is being prepared to meet completion
deadline. D.E.P. has been notified about possible delays.
§
WWTP Project Bond Requisition #11
üContract 13-01, Pipeline application for
payment #3 - $28,454.34
üContract 13-07 Centrisys application for
payment #8 - $150,439.74
üContract 13-08 Pipeline application for payment
#8 - $298,938.88
üContract 13-10 Penn-Ohio application for
payment #5 - $102,009.27
üTotal for Bond Requisition #8 (which
includes HRG invoice 101230 for $20,378.45) - $604,727.95
Motion by Ed Tanski to approve Bond
Requisition #11 payments as outlined.
Seconded by Joe Weltner. Unanimously
approved.
·
Review
of draft sewer rate analysis. The 2015 rate projection is below original
projections, but is still a significant increase.
·
Meeting
with Adrienne Vicari of HRG to review rate studies scheduled for November 13th
at 6:00 pm.
·
HRG
recommends proceeding with Phase B of water system rate study.
Motion
by Cheri Deener to approve HRG proceeding with Phase B of Water System Rate
Study. Seconded by Ed Tanski. Unanimously approved.
·
Discussion
regarding proceeding with a Tap Fee Study. Tim Schoeffel recommends undertaking
the study. HRG estimates $3000.00 for study.
Motion by Ed Tanski to approve HRG Tap
Fee Study.
Seconded by Joe Weltner. Unanimously
Approved.
·
Discussion
regarding capital improvement plan using any monies left over from the bond
issue.
Motion by Cheri Deener to reconvene
meeting on November, 13 2014 at 216 Wahl Avenue. Seconded by Ed Tanski.
Unanimously approved.
Meeting reconvened November 13, 2014 6:00 p.m.
·
Members
present: Tim Schoeffel. Vito Pilosi. Ed Tanski.
Joe Weltner and Cheri Deener.
·
Others
present: Laura Kamienski, Office Manager.
Adrienne Vicari, Chad Hanley and Kiana Tralongo of Herbert Rowland and
Grubic.
·
Discussion
regarding current water rate and tap in fee studies.
Meeting
adjourned 7:55 p.m.
Minutes
Prepared by Laura Kamienski
Cc
Tim Schoeffel, Vito Pilosi, Ed Tanski, Joe Weltner, Cheri Deener,
and Philip Lope
