Evans City Water and Sewer Authority Meeting
29 July 2015
Call to order:
The meeting was called to order by Chairman, Tim Schoeffel at 6:07 p.m.
·
Members
present: Tim Schoeffel, Ed Tanski, Vito Pilosi III, Joe Weltner and Cheri
Deener
·
Others
present: Philip Lope, Esquire. Chad Henley, HRG, Norm Nelson, Martin Fabian, and
Laura Kamienski.
Public Session:
This meeting was
open to the public.
Minutes: Review of minutes from June 24,
2015
Motion
by Cheri Deener to approve June 24, 2015 minutes as presented.
Seconded
by Vito Pilosi, III. Unanimously approved.
Chairman’s Report:
Tim
Schoeffel
·
Callery
is requesting information on what kind of meters to purchase for well water
customers.
Public Works Director Report:
Norm
Nelson
·
Baker
rental property now has two meters.
·
Installed
350 feet of water line for new service, Railroad Street
ü
Discussion
regarding tap fee for property.
·
Three
new meters were installed.
·
Discussion
regarding rehabilitation of Hill Street water reservoir.
·
Callery
lift station flow meter has been calibrated.
·
Two
manhole covers were repaired.
Review Bills & Past Due
Accounts
·
Discussion
concerning unused Northwest bank account.
·
Discussion
regarding closing Nextier Callery savings and Nextier combined checking accounts.
Motion
by Vito Pilosi, III to pay bills as presented.
Seconded
by Ed Tanski. Unanimously approved.
Communications
Report: No Report
Administrative Report: Laura
Kamienski
·
ACCOUNTS
RECEIVABLE
§ There were $897.70
in 6% late charges generated on July
1st.
§ Sent out 101 Delinquent Account Notices on July 15th
against 77 accounts ($770.00 in fees)
§ We posted 44 door notices on July 21st.
§ 3 accounts were terminated on July 23rd.
One remains off.
ü 210 Pattison Street could not be shut off. Notice of
pending lien was sent to owner.
ü 293 Margaret Avenue was not shut off because of a
shared shut off valve. They have since paid.
§ There were 46 payments via eNETPAY since the last
meeting.
§ 18 customers are now enrolled in Auto Pay
·
June Billing - $153,029.45
AGED
RECEIVABLES
Aged Receivables
§ 0-30 Days = $ 21,770.25
§ 30-60 Days = $
1,424.81
§ 60-90 Days = $ 648.64
§ 90+ Days = $ 272.19
§
Total = $24,115.89
·
Callery
has remitted past due balance as per agreement and is now current.
·
Discussion
regarding scheduling a sewer plant tour for Forward Township.
ü
October
13th at 5:45pm
·
Presentation
of Control Procedures and Policies draft.
·
Discussion
regarding Mangurten account.
·
Joe
Weltner to write article for the fall ECWSA News.
·
QuickBooks
data transfer update.
·
Discussion
regarding 2016 budget.
·
Cintas
account is now canceled.
·
Discussion
regarding Jerome Oliver property at Washington and Maple Ave.
·
Discussion
regarding Main Street Grille’s second request for water credit.
ü
Denied.
Meter is working properly.
Committees:
·
Rules & Regulations: No
Report
·
Budget: No
Report
·
Accounts & Transactions: No
Report
·
New Sewer Plant Project: Ongoing.
·
Cooperation Committee: No
Report
·
Forward Township Committee
·
BASF: No
Report
·
Website / Public Relations: No
Report
·
Callery Borough:
ØRequested meeting to discuss I and
I study.
ØTentatively set for 5:00pm, August
26th.
Sewer Plant Report:
Martin
Fabian
·
Phosphorus
is still high. Working with sludge treatments to rectify.
·
Discussion
regarding Penn Ohio’s punch list
·
Air
valve on #1 SBR not working properly. Sanitaire was notified.
·
Blowers
are surging. Excelsior was notified. Working on solution.
·
Both
decanters are working properly.
·
Sanitaire
process control engineer meeting scheduled for 09-15 thru 09-17 to discuss and
evaluate collected data.
·
Centrisys
engineer ran tests on performance and explained adjustment.
·
Working
on gate valve for centrifuge drain.
·
New
locks have been installed on all gates.
Solicitor Report:
Philip
Lope
·
Working
with banks on proposals to finance the Penn Vest loan.
Engineering Report:
Brad
Elder, HRG
·
SR3015
project agreement is executed. PennDOT waiting for final approval.
·
CCR
Report is completed and posted on website. Certification should be sent to DEP
by October 1st.
·
10th
Quarterly Report was sent to DEP on July 29th.
WWTP Project Bond Requisition #20
·
Contract
13-01 Kappe application for final payment - $11,821.85
Motion by Vito Pilosi, III to
approve Kappe application for final payment, contract 13-01 in the amount of $11,821.85.
Seconded by Joe Weltner. Unanimously approved.
·
Contract
13-02 Duperon final application for payment - $60,748.70
Motion
by Vito Pilosi, III to approve Duperon application for final payment contract
13-02 in the amount of $60,748.70. Seconded by Joe Weltner. Unanimously
approved.
·
Contract
13-09 Reno Bros. final application for payment - $740.00
ü
Discussion
regarding responsibility for heat trace liquidated damages dispute.
Motion
by Vito Pilosi, III to approve Reno Bros. final application for final payment
in the amount of $740.00. Seconded by Joe Weltner. One opposed, motion passed.
Motion
by to approve Bond Requisition #20 in the amount of $91,304.64. Seconded by Joe
Weltner. Unanimously approved.
Miscellaneous Business
·
Discussion
about the possibility of accepting customer reads, or increasing the number of
estimations, to reduce the number of reads to three per year.
Meeting adjourned to closed
session, 8:05 p.m.
Motion
by Vito Pilosi, III to accept the UPMC Platinum $10/$25 Plan for a group,
totaling $23,418.96 per year. To be reviewed annually for the best affordable
coverage for Authority employees.
Seconded
by Ed Tanski. Motion approved.
Returned from closed session at
8:57 p.m.
Motion by Vito Pilosi, III to
adjourn.
Seconded by Cheri Deener.
Unanimously approved.
Meeting adjourned at 9:00 p.m.
