Evans City Water and Sewer Authority Meeting
26 August 2015
Call to order:
The meeting was called to order by Chairman, Tim Schoeffel at 6:00 p.m.
·
Members
present: Tim Schoeffel, Ed Tanski, Vito Pilosi III, Joe Weltner and Cheri
Deener
·
Others
present: Philip Lope, Esquire. Chad Henley, HRG, Norm Nelson, Martin Fabian, and
Laura Kamienski.
Public Session:
This meeting was
open to the public.
·
Gregory
John spoke on behalf of owners of 303 Railroad Street concerning tap fees.
Minutes: Review of minutes from July 29,
2015
Motion
by Ed Tanski to approve July 29, 2015 minutes as presented.
Seconded
by Vito Pilosi, III. Unanimously approved.
Chairman’s Report:
No Report
Public Works Director Report:
Norm
Nelson
·
There
were two water leaks on Wahl Avenue.
·
Discussion
regarding Ifft building tap fees.
ü
Tap
fees and inspection are required.
·
Discussion
regarding Hill Street water tank tree removal.
·
Discussion
regarding refurbishing of Hill Street tank.
·
Attended
flagger class. Authority to reimburse Borough for half.
·
Discussion
regarding splitting James Shaffer’s hours between Borough and Authority.
Motion
by Vito Pilosi, III to authorize HRG to schedule Mid-Atlantic for Hill Street
water tank repairs at a cost of $20,790.00. Seconded by Joe Weltner.
Unanimously approved.
·
Discussion
regarding request by Vogel Disposal for the sewer plant to accept septic waste.
·
Discussion
regarding available fill dirt at sewer plant for a Borough project.
Review Bills & Past Due
Accounts
·
Discussion
concerning unused Northwest bank account.
Motion
by Vito Pilosi, III to rename the unused Northwest Bank checking account to
“Bond Payment Reserve” for the monthly transfer OF $50,000.00 to cover bond
payment. Seconded by Cheri Deener. Unanimously approved.
Motion
by Ed Tanski to pay bills as presented.
Seconded
by Joe Weltner. Unanimously approved.
Communications
Report: No Report
Committees:
·
Rules & Regulations: No
Report
·
Budget: No
Report
·
Accounts & Transactions: No
Report
·
New Sewer Plant Project: Ongoing.
·
Cooperation Committee: No
Report
·
Forward Township Committee: Discussion
to follow
·
BASF: No
Report
·
Website / Public Relations: No
Report
·
Callery Borough: No Report
Administrative Report: Laura
Kamienski
·
ACCOUNTS
RECEIVABLE
§ There were $892.68
in 6% late charges generated on
August 3rd.
§ Sent out 82 Delinquent Account Notices on August 14th
against 64 accounts ($640.00 in fees)
§ We posted 30 door notices on August 25th.
§ 7 accounts are scheduled for shut off on August 27th.
§ There were 22 payments via eNETPAY since the last
meeting.
§ 25 customers are now enrolled in Auto Pay
·
July Billing - $142,268.12
AGED
RECEIVABLES
Aged Receivables
§ 0-30 Days = $ 29,752.83
§ 30-60 Days = $
1,879.12
§ 60-90 Days = $ 1,078.21
§ 90+ Days = $ 442.13
§
Total = $33,152.29
·
Presentation
of Control Finance Controls and Procedures draft.
ü
Being
reviewed by Phil Lope.
·
Presentation
of Employee Handbook draft.
ü
Being
reviewed by Phil Lope.
·
Fall
edition of ECWSA News. Ok to post.
·
Discussion
regarding monthly funds transfers to savings.
·
Discussion
regarding First States collections and delinquent accounts.
·
Discussion
regarding procedures for final billing.
·
Discussion
regarding Paychex Pennsylvania Unemployment Compensation withholding.
·
Northwest
Bank is refunding the additional batch fees that were charged in error.
·
Jerome
Oliver has no permits on file with the Borough office.
·
Update
on ECWSA forms, including: Employee Time Sheet and Sewage Credit Request form.
·
Discussion
regarding 2016 Budget.
·
Sent
out two letters of impending liens. Payment required by September 15th.
Sewer Plant Report:
Martin
Fabian
·
There
were no violations in July.
·
Penn
Ohio has several punch list items to complete.
·
Pipeline
is scheduled to repair UV channel grating.
·
Excelsior
is repairing blowers that are seeping oil.
·
Sanitaire
process control scheduled for September 15-17.
·
Cummins
Bridgeway quotation for generator maintenance. Recommendation that they provide
service until warranty expires.
Motion
by Vito Pilosi, III to approve Cummins Bridgeway maintenance agreement.
Seconded by Joe Weltner. Unanimously approved.
·
Discussion
regarding phosphorous budget.
Solicitor Report:
Philip
Lope
·
Received
two proposals for finance of Pennvest loan.
ü
Reviewing
proposals with bank for best interest rate.
·
Discussion
regarding Mangurten properties appraisal.
Engineering Report:
Brad
Elder, HRG
·
Discussion
regarding Forward Township and Out of Borough charge.
·
Adrienne
Vicari is doing research regarding the cost of servicing out of Borough
accounts to meet the same level of service as in Borough customers.
·
WWTP Updates
·
Mid
Atlantic remaining work includes the hoist/socket swap and Record Documents.
·
Penn-Ohio
remaining work includes fire alarm system and Record Documents. Fire alarm
expected completion is September 30th.
·
Xylem
is scheduled for process adjustments.
·
Centrysis
owes final documents and work on drain line.
WWTP Project Bond Requisition #21
·
HRG
invoice 106346 – Engineering $10,633.12
Motion
by Ed Tanski to approve Bond Requisition #21 - HRG invoice 106346 in the amount
of $10,633.12. Seconded by Cheri Deener. Unanimously approved.
Miscellaneous Business
·
Discussion
regarding vacant property tap records.
·
Meeting
change for September, from the 30th to the 23rd.
Motion by Ed Tanski to adjourn.
Seconded by Joe Weltner.
Unanimously approved.
Meeting adjourned at 8:02 p.m.
