Wednesday, April 27, 2016

April 27, 2016 - ECWSA Meeting Minutes


Evans City Water and Sewer Authority Meeting
27 April 2016

Call to order: The meeting was called to order by Chairman, Timothy Schoeffel at 6:00 p.m.

Members present: Tim Schoeffel, Chairman. Ed Tanski, Vice Chairman. & Vito Pilosi, III, Treasurer.
Others present: Marty Fabian, Senior Sewer Plant Operator. Chad Hanley, HRG. Philip Lope, Esquire.

Public Session:
• Joseph Clark – Regarding 308 East Main Street.
• Carrie Robb – Regarding DEP / Marburger Subdivision

Muni-Link Presentation: Peter Jones and Derrick
Motion by Ed Tanski to accept contract proposed by Muni-Link
Seconded by Vito Pilosi, III. Unanimously approved.
 
Review of minutes from March 30th, 2016.
Motion by Vito Pilosi, IIII to approve March 30th, 2016 minutes as presented.
Seconded by Ed Tanski. Unanimously approved.


Chairman’s Report:
• Tim Green absent due to training.
• Joe Weltner reported that Forward Township isn’t interested in additional service excepting that
designated by Act 537 Plan.
• Joe Weltner has asked to have someone replace his board seat for the remainder of his tenure.

Committees:
  • Rules & Regulations:
  •  Chad Hanley-Draft Rules & Regulations for review.
  • Budget:
  • Review of Budget Report.
  • Cooperation Committee: No Report
  • Forward Township Committee: No Report
  • BASF: No Report
  • Website / Public Relations: No Report
  • Callery Borough: Vito to follow up with Ed Conway regarding meter and reconciliation correspondence.
Review Bills & Past Due Accounts
Motion by Ed Tanski to pay bills as presented.
Seconded by Vito Pilosi, III. Unanimously approved.


Administrative Report: Written Submitted.
ACCOUNTS RECEIVABLE
• There were $1,995.49 on April 1st.
• Sent out 90 Delinquent Account Notices on April 15th, 2016 against the March 2016 billing
($900.00 in fees)
• There were 30 payments via eNETPAY since the last meeting.
• 41 accounts are now enrolled in ACH.

WE BILLED $ 137,280.07 MARCH BILLING

AGED RECEIVABLES/CURRENT BILLS DUE 04-29-2016
Aged Receivables Active Accounts
0-30 Days = $ 26,622.46
30-60 Days = $ 4,126.95
60-90 Days = $369,61
90+ Days = $851.71
Total Aged Receivables = $ 31,970.73

Aged Receivables Lien & Inactive Accounts
0-30 Days = $ 1,346.62
30-60 Days = $ 1,762.98
60-90 Days = $ 1,330.91
90+ Days = $ 21,635.01
Total Aged Receivables = $ 26,075.52

Updates & Discussion Points:
  • Monthly Transfers.
  • Reminder: Ethics Commission Statements are due.
  • The Alarcon account is now closed. The lien will be released.
Public Works Director Report: Norm Nelson – Written Submitted.
• Small water leak on Elizabeth Avenue was repaired.
• DEP is requiring 10 samples to test for lead/copper in June.
• Cleaned trees and debris from under Lift Station bridge.
 
Sewer Plant Report: Martin Fabian
• Did five inspection dye tests in March. One failed, but issues have been corrected. The
downspouts were tied in. Customer plugged lines and brought them to daylight.
• There was a backed up sewer line behind 7-11, which was caused by a manhole cover that had
fallen down the invert taking railroad gravel with it. This created a backup of three manholes up
stream. The Borough worked with the Authority to correct the problems. We still need to
concrete around manholes.
• To the best of my knowledge, H.P. Starr’s problem has nothing to do with our back up. Since
their neighbors that discharge into the same manhole had no complaints. H.P. Starr had breaks in
their line which caused gravel and silt to build up.
• Penn Power put up a new pole so that the cable and phone wires could be raised to allow
clearance for truck traffic.
• We are working with PMF with capping drains and plugging lines that were abandoned at the
RT68 business.

Engineering Report: Chad Hanley
• Review of Sewer Rules & Regulations draft.
• HRG assisted Laura Kamienski with the preparation of newsletter article.
• The 13th Annual Report is due on April 30th, 2016.
• HRG Financial services has completed the 2015 Callery Reconciliation.
• HRG has completed Chapter 94 report. Ready for signatures.
• HRG has forwarded the Marburger Sub-division service availability letter to Survey Tech., and
worked with Lope Law on language.

Solicitor Report: Philip Lope, Esq.
• Discussion regarding Mangurten property dispute.

Motion by Tim Schoeffel to adjourn. Seconded by Ed Tanski. Unanimously approved.
Meeting adjourned at 8:20 p.m.