Wednesday, January 30, 2019

January 30, 2019 ECWSA Meeting Minutes


 Evans City Water and Sewer Authority Meeting
January 30th, 2019

Call to order: The meeting was called to order by Ed Tanski at 6:04 p.m.
·         Members present: Ed Tanski, Vito Pilosi, III, Gary Nicklas, Tim Green, and Bob Dugan.
·         Others present: Laura Kamienski, Chand Hanley and Mark Smith, HRG

Public Session:  This meeting was open to the public.
·         R.J. Volz – regarding sidewalk cracking since ECWSA paved it.
·         Craig Marburger – Discussion regarding installation of sewage flow meter at the dairy facility. Marty to arrange meeting to discuss meters.
·         Linda Scheidemantle – Requesting a sewage availability letter for Margaret Ave property. Discussion regarding sewer line extension. Ms. Scheidemantle to undertake a petition of interest in her neighborhood.

Review of minutes from November 28th, 2018:

Motion by Vito Pilosi, III to approve December 19th, 2018 minutes as presented.
Seconded by Tim Green. Unanimously approved.

Chairman’s Report:  
·         Received a thank you letter from Howard Hannah regarding the purchase of the ECWSA building.

2019 Evans City Water & Sewer Authority Board Re-organization Vote

ü  Treasurer – Motion by Tim Green to nominate Vito Pilosi, III for ECWSA Treasurer. Seconded by Gary Nicklas. Vito Pilosi, III accepts. Unanimously approved.
ü  Secretary – Motion by Vito Pilosi, III to nominate Tim Green for ECWSA Treasurer. Seconded by Gary Nicklas. Tim Green accepts. Unanimously approved.
ü  Chairman – Motion by Gary Nicklas to nominate Ed Tanski for ECWSA Chairman. Seconded by Vito Pilosi, III. Ed Tanski accepts. Unanimously approved.
ü  Position of Vice Chairman is tabled until next month due to the absence of the current Vice Chairman, Joe Weltner.

Committees:
·         Cooperation Committee:
§  Evans City Borough Council proposed increase for 2019 Evans City Borough monthly purchase of assets invoice is .77%.

Motion by Vito Pilosi, III to accept Evans City Borough Council’s proposal of a .77% increase for the monthly purchase of assets invoice. Seconded by Gary Nicklas. Unanimously approved.

Bills / Accounts Payable:
·         Review of monthly bills.

Motion by Vito Pilosi, III to approve payment of bills as presented.
Seconded by Bob Dugan. Unanimously approved.

·         Review monthly transfers

Motion by Vito Pilosi, III to approve the monthly transfers as presented. Seconded by Bob Dugan. Unanimously approved.

Budget Report: Vito Pilosi, III
·         2019 ECWSA Proposed Budget overview report.
·         Budgeted funds for excavator hammer.

Office Report: Laura Kamienski

ACCOUNTS RECEIVABLE
·         There were $451.26 in late charges generated on January 1st, 2018.
·         We sent out 108 delinquent account notices against the November 2018 billing. W posted 27 door notices on 01-24-2019.  Shut offs have been put on hold due to sub-zero weather.
WE BILLED $136,772.80 EC BORO & $14,426.46 CALLERY BORO DECEMBER 2018 BILLING TOTAL $151,199.26

2019 ECWSA WATER PURCHASE VS WATER BILLED

PA AMERICAN USAGE
ECWSA BILLING USAGE
DIFFERENCE
JAN
5,269,000
3,606,000
1,663,000
TOTAL
5,269,000
3,606,000
1,663,000

Action Items:
·         Monthly Transfers review and approval. (Includes transfer to replenish for Bond Payment & Insp camera)
·         Check Signatures
·         Budget Approval


Discussion Points and Updates
·         Safe Auto has issued a check for $4,400.00 for the Mars-Evans City Rd Fire Hydrant. The estimate is $6,500.00 from Mortimer’s. The lower amount is because of a “deductible” clause. Please see email in packet.
·         There was a claim opened for car damage during the Main St. sink-hole repair. It was denied due to Exceptions to Governmental Immunity – Utility Services Facilities.
·          Meeting dates and new location have been published in the Butler Eagle, our website & Facebook, and the Borough website.
·         The 2018 audit is scheduled for April 8th-12th, and 15th-16th.

OPERATIONS REPORT: Marty Fabian
·         Discussion regarding zero read malfunctioning meters. No violations
·         One dye test – passed. One from December is now corrected
·         Working on shelves in warehouse.
·         Discuss Marburger request for sewer flow meter.
·         Replaced an air valve. One has to be sent out for repair.

Engineering Report: Mark Smith, HRG
·         Byrnes & Kiefer sampling results update.
·         Application for Penn DOT water line relocation reimbursement.

Solicitor’s Report: No report

Miscellaneous: Vito Pilosi, III
·         Need to work on the Dubrook manhole cover.
·         Discussion regarding purchase of hammer for the excavator.
§  MPK Hammer – quoted 8900.00
§  Price 2-3% increase in March, recommend buying before the price increase.
§   

Motion by Tim Green to approve the purchase of an MPK Hammer at $8,900.00. Seconded by Gary Nicklas. Unanimously approved.

Miscellaneous: Ed Tanski
·         Upcoming PA Municipal Authorities board member training seminar coming up on March 14th, 2019. Encourage attendance.

Motion by Vito Pilosi, III to adjourn. Seconded by Bob Dugan. Unanimously approved.

Meeting ended at 8:20 p.m.