Wednesday, March 28, 2018

March 28, 2018 - ECWSA Meeting Minutes

 Evans City Water and Sewer Authority Meeting
28 March 2018

Call to order: The meeting was called to order by Chairman, Ed Tanski at 6:10 p.m.
·         Members present: Ed Tanski, Vito Pilosi, III, Joe Weltner, Tim Green, and Gary Nicklas,
·         Others present: Chad Hanley, HRG, Philip Lope, Esq., Marty Fabian, and Laura Kamienski.

Public Session:  This meeting was open to the public.

Review of minutes from February 28, 20178

Motion by Vito Pilosi, III to approve the February 28, 2018 minutes as presented
Seconded by Tim Green. Unanimously approved.

Chairman’s Report: No Report

·         Rules & Regulations:
§  Final draft of Water Rules & Regulations is ready.
§  Discussion regarding water compliance rules as included in rules & regulations.
§  Create a water pamphlet for elementary school.
·         Cooperation Committee: No Report

Review Bills and Accounts Payable:
·         Discussion regarding weed killer invoice from Momar.

Motion by Tim Green to pay bills as presented.
Seconded by Gary Nicklas. Unanimously approved.

Motion by Vito Pilosi, III to approve monthly transfers as presented.
Seconded by Tim Green. Unanimously approved.

March 28, 2018 Meeting

·         There were $373.74 in late charges generated on February 1st, 2018.
·         We sent out 0 delinquent account notices against the January 2018 billing due to an issue with Muni-Link. Posted 0 door notices, no accounts were terminated.
WE BILLED $131,793.18 EC BORO & $20,902.16 CALLERY BORO MARCH 2018 BILLING
TOTAL $152,695.34
Action Items:
·         Monthly Transfers review and approval.
·         Check Signatures
·         Approve Bills
·         Boory’s copier proposal. Our lease is up. Boory’s recommendation enclosed. Need approval this meeting.
Motion by to Vito Pilosi, III to approve the new copier lease agreement at the rate of $112.13 per month. Seconded by Ed Tanski. Unanimously approved.
·         John Weber tap application 209 Railroad Street.
Motion by Vito Pilosi, III to approve water and sewer tap application for John Weber / 209 Railroad Street Evans City, PA 16033. Seconded by Gary Nicklas. Unanimously approved.
Discussion Points and Updates
·         Update on Byrnes & Kiefer meeting arrangements.
·         Out of Boro savings calculation. We currently have 72 accounts paying Out of Boro Water EDU charge. This charge is $5.50 more than in Boro. That total = $396.00. We are currently banking $570.00 monthly. I checked the discussions on the recordings and, while Adrienne was calculating, I cannot find details on the calculation. It was noted that it was originally instituted because of the agreement with Forward Township.
·         PAWC requirement that new customers install water saving fixtures?
§  Add a line to tap application.
·         Strip mall has 20 units. One is open.
§  Ed Tanski to meet with Foley’s regarding billing.

Operations Report: Martin Fabian
·         There were no violations.
·         Completed two dye/inspections. Both failed.
·         2 meters were replaced.
·         There is a water leak on Jefferson that is being monitored daily.
·         Callery and plant flow meters were calibrated, at same cost.
·         Letters to 0 read meter properties. 30 days to contact or will be charged 5K usage per month.
Motion by Vito Pilosi, III to purchase a 2004 F550 Dump Truck & Equipment – as is, from the Evans City Borough for $10,000.00. Seconded by Tim Green. Unanimously approved.

Engineering Report: Chad Hanley
·         Letter regarding service extension to Franklin Road. HRG does not recommend.
·         HRG drafted a letter to Byrnes & Kiefer to be sent to Byrnes & Kiefer along with Non-Residential Discharge Survey.

Solicitor Report: Philip Lope, Esq.
·         Update on the Mangurten account and court filing.
·         The Callery Law Suit is 100% settled.

Miscellaneous Business:
·         Discussion on Mini-Excavator and Trailer purchase options

Motion by Vito Pilosi, III John Deere Mini-Excavator for $43,345.00 at 3.3% finance for five years with one annual payment for five years, pending exemption of public bidding requirement.
Seconded by Tim Green. Unanimously approved.

Motion by Vito Pilosi, III to purchase a 2018 - 12,000 lb. Quality Trailer with miscellaneous accessories from Bennett Trailer Sales, not to exceed $4,500.00. Seconded by Gary Nicklas. Unanimously approved.

Motion to adjourn by Ed Tanski.  Seconded by Vito Pilosi, III. Unanimously approved.

Meeting adjourned at 8:10 p.m.