Evans City Water and Sewer Authority Meeting
27 August 2014
·
Call to order: The meeting was called to
order by Chairman, Tim Schoeffel at 6:03 p.m.
·
Members
present: Tim Schoeffel, Vito Pilosi, Ed Tanski, and Cheri Deener.
·
Others
present: Philip Lope, Esquire. Kevin Wilmot, HRG. Laura Kamienski, Office
Manager. Frank Orrico, Premier Energy Solutions.
·
Public Session: This meeting was open to the public.
·
Presentation: Mr. Frank Orrico, Premier Energy
Solutions
§
Presentation
and discussion regarding electricity contracts and options for the Authority.
Motion
by Vito Pilosi to approve 12 month Champion Electric contract
rate
for Authority accounts that are not under any existing contract.
Seconded
by Ed Tanski. Unanimously approved.
·
Minutes: Review of
minutes from July 30, 2014.
Motion
by Vito Pilosi to approve July 30, 2014 minutes as presented.
Seconded
by Cheri Deener. Unanimously approved.
·
Communications:
§
Announcement
that Dan Dow is leaving HRG Engineering. Kevin Wilmot of HRG will be the
Authority’s new contact.
·
Chairman’s Report:
§
Mid-Atlantic
Delay at WWTP
üFor various reasons, Mid-Atlantic is
delaying work at the new sewer plant.
üA letter has been drafted to bring
attention to these delays and possible costs.
üThis process is necessary to collect any
damages that might be incurred due to breeches in contract.
§
Vacation
Request
üLaura Kamienski requesting vacation from
January 26th, 2015 through February 2nd 2015.
Motion
by Cheri Deener to approve Laura Kamienski
vacation
from 01-26-2015 through 02-02-2015.
Seconded by Ed Tanski. Unanimously approved.
·
Review Bills & Past Due Accounts
§
Discussion
regarding delinquent customer accounts.
§
Discussion
regarding Allegheny Mineral invoicing. Need to add better designation for
orders on packing slips to facilitate which account to invoice.
Motion
by Vito Pilosi to pay bills as presented.
Seconded
by Cheri Deener. Unanimously approved.
·
Committees
§
Forward Township
üA meeting is being planned tentatively
for the end of next week.
§
Budget: No Report
§
New Sewer Plant Project
üDiscussion whether to handle new plant
operations internally or externally.
üDiscussion regarding training for new
sewer plant operation.
üRecommendation to video tape all training
for future reference.
üDiscussion about training back up
personnel/junior operator.
§
Rules & Regulations: No
report
§
Accounts & Transactions: No
report
§
Cooperation Committee: No
report
§
Website / Public Relations:
üLaura Kamienski to look into proposals
for an office building sign.
§
BASF
üVito Pilosi and Kevin Wilmot met with
BASF regarding new industrial user agreement. There is now a better
understanding of needs.
üAnother meeting is scheduled for September
to discuss details.
·
Administrative Report: Laura Kamienski
§
Review Past Due Accounts
ü35 Shut off notices were sent against
June’s billing. These notices showed only the past due and fee amounts to
alleviate confusion.
ü6 accounts were terminated. 1 account
remains off.
ü$3,287.43 in late charges were generated
on August 1st
üThere were 7 payments made via eNETPAY to
date.
§
The
2013 General ledger was successfully closed.
§
MaherDuessel
recommends one checking account instead of two.
üDiscussion of best way to establish one
checking account.
§
Research
on possible rental property billing fee.
§
Biggs
property research – Held by JP Morgan bank in Louisiana. The property owners are unreachable. Phil Lope
will file lien.
§
Meter
serial numbers now appear on the meter reading sheets.
·
Public Works Director Report: Tim
Schoeffel
§
Installed
4 meters
§
Meeting
for Mars Evans City Culvert project.
§
Work
release personnel have been painting the hydrants.
§
Report
regarding equipment repairs at sewer plant and lift station.
·
Solicitor’s Report: No
Report
·
Engineering Report: Kevin Wilmot, HRG.
§
Review
of culvert waterline relocation project. Must review plans with PennDOT.
Discussion about coordinating water outages during construction.
§
WWTP
Progress Meetings to be held on the first Wednesday of each month at the
Borough Building.
§
WWTP Project Bond Requisition #9
üContract 13-06, Pipeline application for
payment #6 - $130,220.50
üTotal for Bond Requisition #8 (which
includes HRG invoice 100198 for $20,110.39) - $150,330.21
Motion by Vito Pilosi to approve payment
for Contract 13-06, #6 in the amount of #130,220.50.00. Seconded by Ed Tanski.
Unanimously approved.
Motion by Vito Pilosi to approve Bond
Requisition #9 in the amount of $150,330.21. Seconded by Ed Tanski. Unanimously
approved.
·
Discussion
regarding the number of water line breaks happening on one line. Need to focus
replacement lines in that area. Norm Nelson and Kevin Wilmot to meet to review
line repairs and replacements.
Motion to move to closed session by Vito
Pilosi.
Seconded by Ed Tanski. Unanimously
approved.
Moved to closed session8:00 p.m.
Return from closed session at 8:10 p.m.
Motion
to unequivocally reject Callery Borough’s settlement offer.
Seconded
by Tim Schoeffel. Unanimously approved.
Motion to adjourn by Joe Weltner.
Seconded by Cheri Deener. Unanimously
approved.
Meeting adjourned at 8:15 p.m.
Minutes
Prepared by Laura Kamienski
Cc
Tim Schoeffel, Vito Pilosi, Ed Tanski, Joe Weltner, Cheri Deener,
and Philip Lope
