May 31, 2017 - ECWSA Meeting Minutes

Evans City Water and Sewer Authority Meeting

31 May, 2017

Call to order: The meeting was called to order by Chairman, Ed Tanski at 6:03 p.m.

·         Members present: Ed Tanski, Vito Pilosi III, Treasurer, Joe Weltner, and Tim Green.

·         Others present: Philip Lope, Esq., Laura Kamienski, Mark Nasky– ECWSA, Kiana Tralongo – HRG, Katie Yates, Maher Duessel, and Jeff Howard, C.W. Howard Insurance.

Public Session:

·         Carrie Robb – regarding water tap application and water and sewer line easements, Marburger Sub-division.

Jeff Howard, C.W. Howard Insurance:

·         Review of ECWSA insurance policies.

·         HRG reviewing statement of values, must sign at next meeting.

Motion by Joe Weltner to exclude Terrorism insurance from insurance policy.

 Seconded by Tim Green. Unanimously approved.

Katie Yates, Maher Duessel:

·         Review and approval of ECWSA 2016 Audit

Motion by Vito Pilosi, III to accept the 2016 ECWSA audit as presented by Maher Duessel.

Seconded by Tim Green. Unanimously approved.

Engineering Report:  Kiana Tralongo

·         Provided drawings for the South Waterline Project.

·         Completed the Consulting Engineer’s Certificate required for the indenture

·         Reviewed budget. Further review in early fall.

·         Drafted language for Callery “Catastrophic Clause.”

·         Allison Park Contractors in the apparent low bidder for the SR 3015 Waterline Relocation project.

Motion by Vito Pilosi, III to accept the HRG proposal for ongoing Callery Assistance

contracted availability. Seconded by Tim Green. Unanimously approved.

Open Board Member Position: Ed Tanski

·         Presenting Gary Nicklas for recommendation to council to membership of the ECWSA Board.

Motion by Ed Tanski to recommend to Council that Gary Nicklas be approved as a new member of the ECWSA Board. Seconded by Joe Weltner. Unanimously approved.

Chairman’s Report: Ed Tanski

·         Discussion regarding recent shut-offs. The Chair is happy to see the staff following procedure and with their professionalism.

·         Discussion regarding multi-unit building shut-offs.

·         Discussion on safety issues for staff and police escort if necessary.

·         Discussion regarding Edco Park usage monitoring.

Committees:

·         Cooperation Committee: The Borough has requested a sit down with ECWSA and Borough employees to discuss delegation of emergency duties.

Review of minutes from March 29, 2017:

Motion by Ed Tanski to approve the March 29 2017 minutes as presented.

Seconded by Vito Pilosi, III. Unanimously approved.

Review Bills and Accounts Payable:

Motion by Vito Pilosi, III to pay bills as presented.

Seconded by Tim Green. Unanimously approved.

ECWSA Administrator’s Report

Accounts Receivable

·         There were $502.55           in late charges generated on May 1^st.

·         Sent 90 out Delinquent Account Notices on May 15^th against the March 2017 billing.

·         There were 3 payments via eNETPAY non portal since the last meeting. 25 eNETPAY payments via portals.

·         51 accounts are now enrolled in ACH AutoPay. There were 51 portal ACH non AutoPay payments last month.

·         195 customers are registered for portals.

·          59 Customers are registered for e-billing.

WE BILLED $148,359.60 APRIL 2017 BILLING

Action Items:

·         Monthly Transfers review, approval, and signature.

Motion by Vito Pilosi, III to approve monthly transfers as presented.

Seconded by Tim Green. Unanimously approved.

·         Approve Bills

·         Check Signatures

Discussion Points and Updates

·         2017 Budget Report Review

Operations Report: Mark Nasky

·         5 dye tests, 2 failed.

·         Replaced 6 meters.

·         Discussion regarding mandatory meter replacements.

·         Discussion regarding Dennis Sperk property. Phil Lope will contact owner to discuss.

Solicitor Report: Philip Lope, Esq.

·         Discussion regarding the execution of the Debt Resolution. February 22^nd, 2017 minutes to reflect the approval for the execution of this resolution.

Motion by Vito Pilosi, III to amend the February 22^nd, 2017 minutes to reflect

the acceptance of the execution of the Debt Resolution number 2017-1.

Seconded by Joe Weltner. Unanimously approved.

·         Discussion regarding the Oliver property necessary debris clean up on right of way.

Miscellaneous Business:

·         Discussion regarding taps and charges for Marburger Dairy. Operations is checking into it.

Motion to adjourn by Vito Pilosi, III. Seconded by Tim Green. Unanimously approved.

Meeting adjourned at 8:20 p.m.