Evans City Water and Sewer Authority Meeting
29 April 2015
·
Call to order: The meeting was
called to order by Vice Chairman, Ed Tanski at 6:09 p.m.
·
Members
present: Ed Tanski, Vito Pilosi III, Cheri Deener, Joe Weltner. Absent Members:
Tim Schoeffel
·
Others
present: Chad Hanley, HRG Laura Kamienski, Norman Nelson and Martin Fabian.
·
Public Session: This meeting was open to the
public.
§
Val
Reed – concerning unusually high usage at Main Street Grille.
§
Dayna
Long – concerning payment agreement.
·
Minutes:
Review of minutes from March 25, 2015.
Motion
by Joe Weltner to approve March 25, 2015 minutes as presented.
Seconded
by Cheri Deener. Unanimously approved.
·
Communications Report: No
Report
·
Chairman’s Report: No
Report
·
Review Bills & Past Due
Accounts
§
Discussion
regarding State Pipe and Dalton invoices. These are part of WWTP bond issue.
§
Discussion
regarding Maher Duessel invoice. Laura
to research original proposal.
§
Recode Clark Hill invoice to Penn Vest loan expense.
Motion
by Vito Pilosi, III to pay bills as presented.
Seconded
by Joe Weltner. Unanimously approved.
·
Administrative Report
§ ACCOUNTS
RECEIVABLE
§ There were $5,114.18
in 6% late charges generated on April
1st. ($4,153.19 was against Callery’s account.)
§ Sent out 61 Delinquent Account Notices on April 15th
against the March billing ($610.00 in fees)
§ We posted 35 door notices on April 21, 2015.
§ 7 accounts were terminated on 4-23-15. 1 was already
off. ($420.00 in fees). We were unable to terminate one account.
§ There were 36 payments via eNETPAY since the last
meeting.
§ AGED RECEIVABLES
Aged Receivables (Less Callery Borough)
§ 0-30 Days = $18,728.54
§ 30-60 Days = $ 2,417.81
§ 60-90 Days = $ 260.81
§ 90+ Days = $ 1,864.13
§
Total = $23,271.29
Callery
§ 0-30
= $22,513.25
§ 30-60
= $ 17,685.62
§ 60-
90 = $ 20,010.70
§ 90+ = $25,527.55
§
Total = $85,737.12
Total Aged Receivables = $109,008.41
§ Discussion regarding Callery’s billing updates and
adjustments per agreement.
·
Administrative Updates and Items for Review:
Miscellaneous:
Ø
Renewal
of Commercial Package Insurance. Review list of coverage.
§ Need set an appointment with C.W.
Howard to go over.
Ø
ACH
is being set up. Need Tim’s signature.
Ø
Need
resolution to change Inspection/Dye Test fee to flat $200.00 (To date we have
completed 8 Inspections.)
Motion
by Vito Pilosi, III to revise Inspection & Dye Testing fee to $200.00 for
real estate transactions. Seconded by Cheri Deener. Unanimously approved.
Ø
Discussion
regarding property conversions 1-2/2-1 and process for updating accounts.
§ Laura to research and draft
inspection document and responsibility agreement.
Ø
All
meter testing is subject to service charge fee of $50.00. If meter is
malfunctioning the fee will be credited.
Ø
Discussion
regarding current software problems. Auditors recommend we switch systems.
Proposal for MuniBilling and Quickbooks.
Motion
by Vito Pilosi, III to purchase Quickbooks accounting software. Seconded by Joe
Weltner. Unanimously approved.
Ø
Discussion
regarding delinquent account t0064- McKinney 141 W Main PB = $514.85 – CB
=136.00.
Motion
by Vito Pilosi, III the file a lien against account 0064 property at 141 West
Main Street. Seconded by Joe Weltner. Unanimously approved.
Ø
Proposals
for laptop and printer for the new sewer plant and an external hard drive for
the office.
Motion
by Vito Pilosi, III to approve purchase of a laptop, printer and external hard
drive. Seconded by Joe Weltner pending approval of model with CD ROM up to
$500.00. Unanimously approved.
Ø
Discussion
regarding borough payroll reimbursement. Suggestion to handle with a prepaid
account.
Ø
Weimer
had a leak. Paid his bill, but sent note reserving right to discuss later.
Ø
Main
Street Grille has not signed payment agreement.
·
Committees
§
Rules & Regulations: No
Report
§
Budget: No
Report
§
Accounts & Transactions:
ØNorthwest Checks and accounts
will be in full action on April 1st.
ØDiscussion regarding regular
transfers to savings accounts.
ØDiscussion regarding completion
of budget.
ØDiscussion regarding holding
money for semi-annual bond payment. Consult with HRG.
§
New Sewer Plant Project: Ongoing.
§
Cooperation Committee: No
Report
§
Forward Township Committee: No
Report
§
BASF:
ØBASF’s legal department is
reviewing
§
Website / Public Relations:
ØDiscussion regarding EDU article.
Phil will revise and forward.
Motion
by Vito Pilosi, III to approve the Spring 2015 newsletter pending article
revisions. Seconded by Cheri Deener. Unanimously approved.
§
Callery Borough: No Report
·
Public Works Director Report: Norm
Nelson
§
Discussion
regarding quotation and purchase order for valves.
Motion
by Vito Pilosi, III to approve quotation and purchase order for valves as
presented.
Seconded
by Joe Weltner. Unanimously approved.
·
Discussion
regarding repair and maintenance of water storage tank.
·
Discussion
regarding fire hydrant flushing May 11th and 12th and
means of notification.
·
Discussion
regarding Huffman meter situation. Norm trying to get in to inspect meter. Send
letter.
·
Sewer Plant Report: Martin
Fabian
§
Discussion
regarding punch list at sewer plant.
·
Solictor’s Report
§
Updates
on Callery Memorandum of Understanding.
§
Discussion
regarding transfer of Pennvest loan.
§
Discussion
regarding Long account.
·
Engineering Report: Brad Elder, HRG
§
SR3015
Water line Project Update
·
WWTP Project Bond Requisition #17
§
Contract
13-05, Trojan application for payment #2 - $ 32,250.00
Motion
by Joe Weltner to approve payment number 2, contract 13-05 in the amount of
32,250.00. Seconded by Vito Pilosi, III. Unanimously approved
§
Contract
13-06, Centrisys application for payment #3 - $ 73,500.00
Motion by Vito Pilosi to approve
payment 3, contract 13-06 in the amount of $73,500.00. Seconded by Joe Weltner.
Unanimously approved.
§
Contract
13-07, Mid Atlantic, application for payment #10 - $292,503.55
Motion
by Vito Pilosi, III to approve payment 10 contract 13-07 in the amount of
$292,503.55. Seconded by Joe Weltner. Unanimously approved
§
Contract
13-08, Pipeline, application for payment #13 - $200,482.62
Motion
by Vito Pilosi, III to approve payment #13 contract 13-08 in the amount of
$200,482.62. Seconded by Joe Weltner. Unanimously approved
§
Contract
13-08, Pipeline, application for payment #14 - $196,283.00
Motion
by Vito Pilosi, III to approve payment #14, contract 13-08 in the amount of
$196,283.00. Seconded by Joe Weltner. Unanimously approved.
Motion
by Vito Pilosi, III to approve Bond
Requisition #17 in the amount of $865,245.53 (Includes Dalton and State Pipe
sludge removal and HRG invoices.)
Seconded
by Joe Weltner. Unanimously approved.
Motion to adjourn by Cheri Deener.
Seconded by Ed Tanski. Unanimously approved.
Meeting adjourned 8:50 p.m.
Minutes Prepared
by Laura Kamienski
Cc Tim
Schoeffel, Vito Pilosi III, Ed Tanski,
Joe Weltner, Cheri Deener, and Philip Lope
