Evans City Water and Sewer Authority Meeting
23 September 2015
Call to order:
The meeting was called to order by Chairman, Tim Schoeffel at 6:00 p.m.
·
Members
present: Tim Schoeffel, Ed Tanski and Cheri Deener
·
Others
present: Philip Lope, Esquire. Chad Hanley, HRG, Martin Fabian, and Laura
Kamienski.
Public Session:
This meeting was
open to the public.
Minutes: Review of minutes from August 26,
2015
Motion
by Ed Tanski to approve August 26, 2015 minutes as presented.
Seconded
by Cheri Deener. Unanimously approved.
Chairman’s Report:
No Report
Communications
Report: No Report
Committees:
·
Rules & Regulations: No
Report
·
Budget: No
Report
·
Accounts & Transactions: No
Report
·
New Sewer Plant Project: Ongoing.
·
Cooperation Committee: No
Report
·
Forward Township Committee: Discussion
to follow
·
BASF: No
Report
·
Website / Public Relations: No
Report
·
Callery Borough: No Report
Review Bills & Past Due
Accounts
Motion
by Ed Tanski to pay bills as presented.
Seconded
by Cheri Deener. Unanimously approved.
Solicitor Report:
Philip
Lope
·
Northwest
Bank has offered the best proposal to refinance the Pennvest loan at 2.70%.
Motion
by Cheri Deener to authorize Philip Lope to prepare documents from Northwest
Bank
to
refinance the Pennvest loan. Seconded by Ed Tanski. Unanimously approved.
·
Discussion
regarding Callery Borough agreement and 2016 rates.
Engineering Report:
Chad
Hanley, HRG
WWTP Project Bond Requisition #22
Motion by Tim Schoeffel to approve
final application for payment for Xylem, contract 13-04 in the amount of
$102,400.00. Seconded by Cheri Deener. Unanimously approved.
Motion by Cheri Deener to approve
final application for payment for Centrysis, contract 13-06 in the amount of
$49,000.00. Seconded by Ed Tanski. Unanimously approved.
·
Discussion
regarding Mid-Atlantic liquidated damages.
Motion by Tim Schoeffel to approve
final application for payment for Mid-Atlantic 13-07, in the amount of
$105,275.00, less $21,200.00 for liquidated damages, for a total final payment
of $84,075.00.
Seconded by Cheri Deener. Unanimously
approved.
Motion
by Ed Tanski to approve Bond Requisition #22 amount of $238,096.92, which
includes HRG invoice 107014 in the amount of $2,621.92
Seconded by Cheri Deener. Unanimously
approved.
·
Proposal
for the 2015 Consulting Engineer’s Annual Report.
Motion
by Tim Schoeffel to approve the proposal from Herbert, Rowland and Grubic to
prepare the 2015 Consulting Engineer’s Annual Report. Seconded by Ed Tanski.
Unanimously approved.
·
Discussion
regarding the Hill Street water tank rehabilitation project scheduling.
·
Discussion
regarding Forward Township and Out of Borough charge.
Sewer Plant Report:
Martin
Fabian
·
Discussion
regarding Martin Fabian taking over inspection and dye testing.
·
There
were no violations in August.
·
Working
on phosphorus removal and levels.
·
Made
some level transducer adjustments.
·
Preparing
the plant for winter months.
·
Discussion
regarding mowing and maintenance around the plant.
Public Works Director Report:
Tim
Schoeffel for Norm Nelson
·
Hill
Street water tank rehabilitation is scheduled to begin on October 1, 2015
·
Norm
Nelson, Jack Beers and Gary Nicklas passed the mandatory flagging class.
·
Mark
Nasky is scheduled to attend the PA One Call safety class on September 24th.
·
Completed
several more inspection and dye testing. All homes passed.
Administrative Report: Laura
Kamienski
·
ACCOUNTS
RECEIVABLE
§ There were $1,027.73
in 6% late charges generated on September
1st.
§ Sent out 100 Delinquent Account Notices on September 15th
against 78 accounts ($780.00 in fees)
§ We posted 56 door notices on September 22nd.
§ 11 accounts are scheduled for shut off on September 24th.
§ There were 33 payments via eNETPAY since the last
meeting.
§ 28 customers are now enrolled in Auto Pay
·
August Billing - $146,572.76
AGED
RECEIVABLES
Aged Receivables
§ 0-30 Days = $ 43,288.72
§ 30-60 Days = $
1,971.58
§ 60-90 Days = $ 1,122.79
§ 90+ Days = $ 1,004.66
§
Total = $ 47,387.75
·
Two
property liens were filed this month.
ü
Frances
LeFevre – 215 Elizabeth Avenue
ü
Brian
McKinney – 420 East Main Street
·
One
pending lien warning letter was sent to Brian McKinney for 141 West Main
Street.
·
Discussion
regarding tap fees and billing procedures.
·
Review
of proposal of service offered by Davevic.
·
Review
of properties with no active water and sewer account.
·
Monthly
funds transfer review.
·
Final
Billing Procedures
ü
Because
of difficulty collecting on final bills and overpayment refunds, it makes sense
to estimate all final bills.
Motion by Ed Tanski to estimate final billing.
Seconded by Tim Schoeffel. Unanimously approved.
·
Meeting moved to closed session at
6:55 PM
·
Return from closed session at 7:05
PM
Motion to adjourn by Ed Tanski
Seconded by Cheri Deener. Unanimously
approved.
·
Meeting adjourned at 7:10 PM
