Evans City Water and Sewer Authority Meeting
30 July 2014
·
Call to order: The meeting was called to
order by Vice Chairman, Ed Tanski at 6:12 p.m.
·
Members
present: Tim Schoeffel, Vito Pilosi, Ed Tanski, Joe Weltner, and Cheri Deener.
·
Others
present: Philip Lope, Esquire. Kevin Wilmot and Dan Dow, HRG. Laura Kamienski, Office Manager. Norm Nelson,
Director of Public Works
·
Public Session: This meeting was open to the public.
·
Minutes: Review of
minutes from July 08, 2014.
Motion
by Vito Pilosi to approve July 08, 2014 minutes as presented.
Seconded
by Joe Weltner. Unanimously approved.
·
Communications: No
Report
·
Chairman’s Report:
No Report
·
Review Bills
§
Discussion
of engineering invoice pertaining to Callery Borough.
§
All
Callery expenses are recorded in a separate general ledger account.
Motion
by Ed Tanski to pay bills as presented.
Seconded
by Cheri Deener. Unanimously approved.
·
Review Past Due Accounts
§
New
billing structure has run one full cycle. A number of customers have expressed
confusion about the overlap of billing and shut off notices, but overall the
system is working well and customers are pleased.
§
72
shut off notices for nonpayment of May’s billing were sent on July 15th.
This number is higher than usual due to the changes in the billing
structure.
§
20
accounts were terminated. 2 remain off at the property owner’s request.
§
In
addition to administrative costs, it took more than four hours to shut off
delinquent accounts. Notice fees and account reactivation fees are compensating
for the amount of labor involved in account terminations.
§
Property
owners are aware that an entire building will be terminated if one rental unit
becomes delinquent. Overall, property owners with rental properties are pleased
with the new billing structure and duplicate billing option.
§
Customers
are being made aware that billing structure explanation sheets are available at
the office or online.
§
Some
customers are confused by the alternate month estimation process. This process
is on par with other utilities estimation systems. Laura Kamienski recommends
that she compose a newsletter article with an explanation of the process.
§
There
were 18 payments made via the eNETPAY system in July.
§
A
payment plan agreement for delinquent accounts is now in place. This agreement
was reviewed by Lope Law Office.
§
Dayne
Long has signed a payment plan agreement and made first payment to reestablish
service.
·
Administrative Report: Laura Kamienski
§
Discussion
about adding additional fees for rental properties due to the amount of work
involved in maintaining these accounts. At present there are no fees and these
accounts are classified as residential.
§
Review
of aged receivables.
§
There
has been no new activity on First States collections from delinquent accounts.
§
Review
and discussion regarding the new procedure for customer account adjustments and
credits.
§
Overview
of the new meter reading system. It is working very well.
§
Discussion
regarding local government agency customer accounts billing. A bill will be
generated and credited each month for accounting purposes.
§
Discussion
regarding Dwayne Biggs property at 222 Franklin. Account was sent to
collections, but the property is vacant and up for sale. Since no bill is being
generated, a lien will be filed against property. Resume minimum billing on
account.
§
Discussion
regarding what the water account owes the sewer account and the possibility of
combining these into one water & sewer account. Transfers will be caught up
two months at a time until settled.
§
Review
of an HRG error on Requisition 7 contractor request for payment.
Motion by Vito Pilosi to correct the
payee from Centrysis to Pipeline Systems, Inc. Seconded by Joe Weltner.
Unanimously approved.
§
Discussion
regarding invoice from First Energy. Frank Orrico will be invited to the next
authority meeting to present electricity options.
·
Committees
§
Rules & Regulations: No
report
§
Accounts & Transactions: No
report
§
Budget
üDiscussion regarding budgeting labor
hours for water & sewer.
§
New Sewer Plant Project
üNext progress meeting is scheduled for
August 6th at 3:00 p.m. at the construction site. Meeting will be
held at the Evans City Borough Building in case of rain.
§
Cooperation Committee
üTim Schoeffel is in contact with Lee Dyer
regarding the first and second quarter shared expenses invoices.
üA meeting is needed to discuss revisions
to the shared expenses given the Authority’s relocation.
§
BASF
üDiscussion regarding ongoing
communications to establish a new industrial user agreement. Vito Pilosi to
follow up.
üBASF is currently being billed under our
established industrial user rates.
·
Website / Public Relations: No
report.
·
Public Works Director Report
§
Replaced
the main pump and blower motor at the old sewer plant with back up units.
§
Discussion
regarding overall condition of old sewer plant.
§
Maintenance
crew is pleased with the new meter book reading procedure.
§
NPDES
Permit needs to be renewed by June 2015
§
A
water break at Harrison was repaired.
§
Two
meters were replaced.
§
Norm
Nelson is working with HRG on plans for water line replacements.
·
Solicitor’s Report: No
Report
·
Engineering Report: Kevin Wilmot, HRG.
§
Discussion
on details for Pipeline System’s change order.
§
Review
of project contingency fund.
§
Review
of construction schedule, deadlines and progress.
§
WWTP Project Bond Requisition #8
üHerbert, Rowling & Grubic invoice
99589 - $20,286.76
üContract 13-04, Xylem application for
payment #5 - $175,700.00
üContract 13-07, Mid Atlantic Storage application
for payment #7 - $59,665.77
üContract 13-08, Pipeline Systems, Inc.
application for payment #5 - $164,135.84
üContract 13-09, Reno Brothers, Inc.
application for payment #1 - $1,666.80
üContract 13-10, Penn-Ohio Electrical
application for payment #3 - $7,035.79
üTotal for Bond Requisition #8 -
$428,490.96
Motion by Cheri Deener to approve payment
for HRG invoice 99589 in the amount of
$20, 286.76. Seconded by Vito Pilosi.
Unanimously approved.
Motion by Vito Pilosi to approve payment
for Contract 13-04, #5 in the amount of $175,700.00. Seconded by Joe Weltner.
Unanimously approved.
Motion by Vito Pilosi to approve payment
for Contract 13-07, #7 in the amount of $59,665.77. Seconded
by Cheri Deener. Unanimously approved.
Motion by Vito Pilosi to approve payment
for Contract 13-08, #5 in the amount of $164,135.84. Seconded
by Joe Weltner. Unanimously approved.
Motion by Vito Pilosi to approve payment
for Contract 13-09, #1 in the amount of $1,666.80. Seconded by Joe Weltner.
Unanimously approved.
Motion by Vito Pilosi to approve payment
for Contract 13-10, #3 in the amount of $7,035.79. Seconded by Cheri Deener.
Unanimously approved.
Motion by Vito Pilosi to make payments for
Bond Requisition #8 in the amount of $428,490.96. Seconded by Joe Weltner. Unanimously
approved.
§
Quarterly
report on plant construction has been submitted.
§
Water
line replacement of Sandy Lane culvert by PennDOT. PennDOT has preliminary
plans. Keven Wilmot recommends providing paperwork to recoup costs under a
PennDOT reimbursement program.
Motion by Vito Pilosi to approver HRG’s
proposal for engineering services for the PennDOT culvert replacement project
at Mars Evans City Road and May Lane at an estimated cost of $13,000.00
Seconded by Joe Weltner. Unanimously
approved.
Moved to closed session at 7:50 p.m.
Return from closed session at 8:35 p.m.
Motion to adjourn by Joe Weltner to
adjourn.
Seconded by Cheri Deener. Unanimously
approved.
Meeting adjourned at 8:40 p.m.
Minutes
Prepared by Laura Kamienski
Cc
Tim Schoeffel, Vito Pilosi, Ed Tanski, Joe Weltner, Cheri Deener,
and Philip Lope
