Evans City Water and Sewer Authority Meeting
January
29, 2020
Call to order:
The meeting was called to order by Ed Tanski at 6:03 p.m.
·
Members
present; Ed Tanski, Tim Green, Bob Dugan, and Gary Nicklas
·
Others
present: Mark Smith, Philip Lope, Esq., Marty Fabian, and Laura Kamienski
Public Session: This
meeting was open to the public.
·
Carol Baker – Discussion regarding purchase of
John’s Bar and release of No Lien Letter.
§
Per Philip Lope, Esq – The Authority can recommend,
but cannot mandate, private property owners to sign easement agreements.
Motion by
Bob Dugan to release a No Lien Letter to closing company for sale of John’s Bar
to Carol Baker. Seconded by Gary Nicklas. Unanimously approved.
Review of minutes from December 18th,
2019:
Motion
by Bob Dugan to approve December 18th, 2019 minutes as presented.
Seconded
by Gary Nicklas. Unanimously approved.
Chairman’s Report:
Ed Tanski -No
report.
Committees:
No
Report
Budget Report: No
Report
Bills / Budget / Accounts Payable:
Motion by Bob Dugan to pay bills,
make transfers including bond payment transfer, and accept budget report as
presented. Seconded by Gary Nicklas. Unanimously accepted.
OFFICE REPORT:
Laura
Kamienski
ACCOUNTS RECEIVABLE
·
There
was $348.20 in late charges
generated on January 1st,
2020.
·
We
sent out 83 delinquent account
notices against the November 2019 billing
on 01-20-2020. We posted 27 door notices on 01-29-2020. Shut
offs are scheduled for 02-03-2020.
WE
BILLED $145,728.20 EC BORO & $14,524.76 CALLERY BOR0 DECEMBER 2019 BILLINGS
TOTAL
$160,252.96
2019 ECWSA WATER PURCHASE VS WATER BILLED FINAL
|
|||||||
PA
AMERICAN USAGE
|
ECWSA
BILLING USAGE
|
DIFFERENCE
|
DAYS
|
GL
PER DAY PA AMERICAN
|
GL
PER DAY BILLED
|
GL
PER DAY UNBILLED
|
|
JAN
|
5,269,000
|
3,606,000
|
1,663,000
|
32
|
164,656
|
112,688
|
51,969
|
FEB
|
5,015,000
|
3,478,000
|
1,537,000
|
30
|
167,167
|
115,933
|
51,233
|
MAR
|
4,812,000
|
3,014,000
|
1,798,000
|
27
|
178,222
|
111,630
|
66,593
|
APRIL
|
4,650,000
|
3,239,000
|
1,411,000
|
29
|
160,345
|
111,690
|
48,655
|
MAY
|
6,454,000
|
3,865,000
|
2,589,000
|
34
|
189,824
|
113,676
|
76,147
|
JUN
|
4,402,000
|
3,198,008
|
1,203,992
|
28
|
157,214
|
114,215
|
43,000
|
JUL
|
5,778,000
|
3,136,004
|
2,641,996
|
33
|
175,091
|
95,030
|
80,060
|
AUG
|
5,019,000
|
3,416,000
|
1,603,000
|
33
|
152,091
|
103,515
|
48,576
|
SEP
|
4,966,000
|
3,336,000
|
1,630,000
|
28
|
177,357
|
119,143
|
58,214
|
OCT
|
6,307,000
|
3,710,000
|
2,597,000
|
33
|
191,121
|
112,424
|
78,697
|
NOV
|
5,060,000
|
3,047,000
|
2,013,000
|
30
|
168,667
|
101,567
|
67,100
|
DEC
|
5,513,000
|
2,956,000
|
2,557,000
|
32
|
172,281
|
92,375
|
79,906
|
TOTAL
|
63,245,000
|
40,001,012
|
20,686,988
|
369
|
1,881,755
|
1,211,510
|
670,244
|
Action Items:
·
Review
budget, billing, and aging report.
·
Review
banking reports.
·
We
need a motion for sewer rate increase from last month. The motion approving the
rate study did not include the increase.
Motion by Ed Tanski
to approve sewer rate increase as presented at the December 18th,
2019 meeting.
Seconded by Bob
Dugan. Unanimously approved.
·
Skid
Loader quote review.
Discussion Points and Updates
·
ECWSA Website ADA Compliance: I have updated the
website to help bring it to ADA web compliance.
I highly recommend that the Authority considers bringing in someone more
familiar than I am with these requirements to review it, given that there are
no industry standards for these compliances.
·
The Borough Council has requested use of our
conference room for their February meeting on February 3rd, 2020.
Operations
Report: Marty Fabian – No Report.
·
Review
of quotations for truck cap for the 2020 truck.
Motion by Bob Dugan
to accept purchase of truck cap as quoted from Henley’s.
Seconded by Gary
Nicklas. Unanimously approved.
·
No
violations.
·
4
inspections. 3 passed and 1 is corrected.
·
3
zero read meters replaced.
·
There
was a water main break on North Washington Street.
·
Discussion
regarding removal of downed trees in the creek near the sewer plant.
·
Review
of Skid Loader quotations.
Motion by Bob Dugan
to purchase the John Deere Skid Loader as quoted by Murphy Tractor.
Seconded by Gary
Nicklas. Unanimously accepted.
Engineering Report:
Mark
Smith, HRG
·
The CEAR report has been completed.
·
Sheffler Engineering has requested completion of Section
J of the Planning module for the Havenwood/White Oak Development. And escrow
account will be established.
·
Mars-Evans City Road Waterline Replacement Project
continues to move forward on schedule.
§ Continue
to contact property owners regarding easements for the project.
§ Document
signatures on Resolution and Letter of Responsibility
Motion
by Bob Dugan to accept, as presented, a resolution authorizing the Authority to
make application for a Penn Vest Loan. HRG is authorized to act on the
Authority’s behalf in making this application, and for ECWSA Chairman to sign
the letter of responsibility for funds being used for the project as outlined.
Seconded
by Gary Nicklas. Unanimously approved.
·
Water loss has increased three months in a row.
There have been several water main breaks which contributed to the loss.
Solicitor’s Report:
Philip
Lope, Esq.
·
The Byrnes & Kiefer industrial user agreement
has been completed and sent. No response from Byrnes & Kiefer.
·
Discussion regarding auditors’ request to Borough
regarding the purchase of assets agreement.
Miscellaneous Business:
·
Discussion regarding McIntyre water leak sewage
credit. Marty Fabian to inspect leak area and advise.
·
Discussion regarding private waterline leak at 240
Belle Street. No water credit to be issued. Sewer credit only.
Motion
to adjourn by Bob Dugan. Seconded by Gary Nicklas. Unanimously approved.
Meeting
adjourned at 7:42 p.m.
