June 27, 2018 - ECWSA Meeting Minutes

 Evans City Water and Sewer Authority Meeting

June 27^th, 2018

Call to order: The meeting was called to order by Chairman, Ed Tanski at 6:09 p.m.

·         Members present: Ed Tanski, Tim Green, and Gary Nicklas,

·         Others present: Philip Lope, Esquire, Chad Hanley and Mark Smith, HRG, Marty Fabian, and Laura Kamienski.

Note: No legal business was transacted at this meeting due to insufficient board attendance for a Quorum. All discussions will be reviewed and discussed at the July 25^th, 2018 meeting for voting and approval.

Public Session:  This meeting was open to the public.

Review of minutes from May 30^th, 2018: No changes or errors were found. Recommend for approval.

Chairman’s Report: Ed Tanski

·         Report from the Evans City Borough Council meeting discussion on swimming pool permit requirement.

Committees:

·         Rules & Regulations: No Report

·         Cooperation Committee: No Report

Review Bills and Accounts Payable: No changes or errors were found. Recommend for approval.

Office Report: Laura Kamienski

ACCOUNTS RECEIVABLE

·         There were $502.68 in late charges generated on June 1^st, 2018.

·         We sent out 102 delinquent account notices against the April 2018 billing. Posted 40 door notices on June 26^th. Terminations are scheduled for tomorrow.

WE BILLED $138,136.64 EC BORO & $20,287.92 CALLERY BORO MAY 2018 BILLING

TOTAL $158,424.56

2018 ECWSA WATER PURCHASE VS WATER BILLED
	PA AMERICAN USAGE	ECWSA BILLING USAGE		DIFFERENCE
JAN	6,052,000	3,657,000		2,395,000
FEB	4,721,000	3,249,000		1,472,000
MAR	4,714,000	2,702,000		2,012,000
APRIL	4,618,000	3,242,000		1,376,000
MAY	6,145,000	3,224,000		2,921,000
TOTAL				10,176,000

Action Items:

·         Approve bills & sign checks.

·         Approve monthly transfers: No changes. Recommend approval.

·         Propose to increase our Lien Letter fee to $20.00, which is standard in the industry currently.

Updates & Discussion Points:

·         Copier – new copier is here. It is much faster than the old one.

·         I’ve been receiving more checks missing signatures lately. Consider a fee for return check for signature for repeat offenders.

·         I am still looking into alternative phone system solutions.

·         The audit and required filing is completed.

·         Byrnes & Kiefer meter invoice was sent. They are deducting late penalties from their MWATT account. I advised them that this account is not exempt from late penalties.

·         Have not invoiced EDCO for meter yet. Waiting on invoice from the guys.

·         First Data Credit Card System / Meeting with Lee Bushee

ü  Initial set up fee of $99.00

ü  2 monthly fee: Access fee $10.95 and Security fee $14.95 = $25.90 per month.

ü  We are what is considered an emerging business, so we will be able to pass along all of the transaction fees to customer users.

ü  This fee varies depending on what kind of card the customer uses. Debit cards are the least expensive.

ü  The fee to the customer would be overwhelmingly, but not always, less expensive for our customers.

ü  Since we only accept and average of 5-10 credit card transactions per month at the window, Lee does not recommend getting a swiping machine because it wouldn’t be cost effective.

ü  They have an online gateway similar to eNETPAY for window transactions.

Operations Report: Martin Fabian

·         Completed three dye test/inspections. All passed.

·         1 minor fecal violation. UV bulbs have been changed.

·         Working on the new DEP DRR regulations for dead end street monitoring and inspection.

Engineering Report: Mark Smith, HRG

·         Report back regarding possible Margaret Avenue sewer line extension requested by Linda Scheidemantle. The project would require 1300 feet of pipe for approximately 13 customers. Grinder pumps would be required for those on the northwestern side of the project. Preliminary estimate is $182,500.00. This is an estimate, and an in depth survey would be required.

·         HRG is following up with Byrnes & Kiefer regarding sampling.

·         HRG is working with Marty and DEP regarding copper and lead sensitivity for the WWTP.

·         PennDOT has approved the cost sharing for the field lok gaskets in the 8 inch water main along SR3015.

·         Report back on the meeting at the Miller property regarding possibility of water and sewer service to the development.

Solicitor’s Report: Philip Lope, Esquire

·         Status update of the Mangurten property and delinquent accounts.

·         LeFevre property is up for Sheriff’s Sale.

·         Update on progress of ECWSA building purchase.

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Meeting ended at 7:35 p.m.