Evans City Water and Sewer Authority Meeting
July 29th, 2020
Call
to order: The meeting was called to order by
Ed Tanski at 6:03 p.m.
·
Members
present; Ed Tanski, Vito Pilosi, III, Joe Weltner, Gary Nicklas, and Bob Dugan
·
Others
present: Mark Smith, Philip Lope, Esq., Marty Fabian, and Laura Kamienski
Public
Session: This meeting
was open to the public.
· Mark O’Connor regarding Margaret Avenue grinder pump requirement.
Review of minutes from June 24th, 2020:
Motion by Bob Dugan to
approve June 24th, 2020 minutes as presented.
Seconded by Gary Nicklas. Unanimously approved.
Chairman’s Report: Ed Tanski
Committees: No Report
Budget Report: Vito Pilosi, III
Bills / Budget / Accounts Payable:
Motion
by Vito Pilosi, III to pay bills, make transfers, and accept budget report as
presented.
Seconded by Bob Dugan. Unanimously accepted.
OFFICE REPORT: Laura Kamienski
ACCOUNTS
RECEIVABLE
· There was $443.52 in late charges generated on July 1st, 2020. Sent 89 delinquent notices.
WE BILLED $147,143.23
EC BORO & $13,667.84 CALLERY BOR0 JUNE 2020 BILLING
TOTAL $160,811.07
|
2020
ECWSA WATER PURCHASE VS WATER BILLED |
|||||||
|
PA AMERICAN USAGE |
ECWSA BILLING USAGE |
DIFFERENCE |
DAYS |
GL PER DAY PA AMERICAN |
GL PER DAY BILLED |
GL PER DAY UNBILLED |
|
|
JAN |
5,750,000 |
3,606,000 |
2,144,000 |
31 |
185,484 |
116,323 |
69,161 |
|
FEB |
5,007,000 |
3,683,000 |
1,324,000 |
28 |
178,821 |
131,536 |
47,286 |
|
MAR |
5,626,000 |
3,225,000 |
2,401,000 |
32 |
175,813 |
100,781 |
75,031 |
|
APRIL |
5,367,000 |
3,123,000 |
2,244,000 |
30 |
178,900 |
104,100 |
74,800 |
|
MAY |
5,263,000 |
3,674,000 |
1,589,000 |
29 |
181,483 |
126,690 |
54,793 |
|
JUN |
6,062,000 |
3,598,000 |
2,464,000 |
32 |
189,438 |
112,438 |
77,000 |
|
TOTAL |
33,075,000 |
20,909,000 |
12,166,000 |
182 |
1,089,938 |
691,867 |
398,071 |
Action Items:
·
Review
budget, billing, transfers, and aging report.
ü Includes 2 Additional Transfers
§ To meet bond payment due September
1, 2020
§ To replenish checking due to higher
than normal bills sewer plant maintenance.
·
Review
banking reports.
·
Decision
whether to post door notices and terminate service.
ü Add payment plans available upon
request to door notices.
·
Required
bank account for Mars Evans City Waterline Replacement Project has been
established. Was discussed but need motion and vote for approval.
Motion
by Vito Pilosi, III to approve opening of dedicated bank account for Mars-Evans
City Road Pennvest Project funds. Seconded by Bob Dugan. Unanimously approved.
·
Medical
insurance renewal is due end of July.
Motion by Vito Pilosi, III to
approve medical insurance renewal of equivalent plan.
Seconded by Bob Dugan. Unanimously approved.
·
O’Connor
request for grinder pump exemption.
·
Baker
Back Street Tavern meter issue credit request. Report in packet.
Motion
by Vito Pilosi, III to issue a six-month 2,000-gallon credit, not to exceed
$200.00 for
bad meter usage charges. Seconded by Joe Weltner. Unanimously approved.
For
Review or Discussion
·
Mars-Evans
City Road Waterline Replacement Project
o
Virtual
meeting for settlement is scheduled for July 30th, 2020.
o
Bank
account and paperwork is completed.
o
After
some difficulty, the Penn Vest portal is now accessible. All tasks have been
completed to date.
·
I
was directed by Callery LLC to update their account with their new legal name
of Ascensus Specialties.
·
Created
new Monthly Transfers Form
·
Researched
all out of borough Evans City customer accounts. They are now all flagged with
appropriate Townships.
·
There
are currently eleven active payment plans.
· Short term disability insurance NY Life Andy Zerrance.
Operations Report: Marty Fabian
·
Phosphorus
levels were up but are now under control.
·
Reviewing
Marburger Dairy water and sewer lines to re-configure account with new sewer
meter.
Engineering
Report: Mark Smith, HRG – No
Report.
·
Ongoing discussion regarding Gaw Property project.
·
Ongoing discussion regarding Jackson Township’s interest
in extending water service along Franklin Road.
Mars-Evans
City Road Waterline Replacement Project:
§ Construction
meeting scheduled for August 4th at 10 am.
§ Approval
and signature on Notice to Proceed.
Motion by Vito
Pilosi, III to approve Mars Evans City Waterline Project Notice to Proceed.
Seconded by Bob
Dugan. Unanimously approved.
·
Discussion regarding alternative waterline route of
Van Buren / Harrison to avoid expense of milling and repaving.
Motion by Vito
Pilosi, III to approve the proposed alternative waterline route of Van Buren /
Harrison.
Seconded by Joe
Weltner. Unanimously approved.
·
Discussion regarding limiting dollar amounts of
change orders and to authorize Ed Tanski to sign change orders up to
$15,000.00.
Motion by Vito
Pilosi, III to authorize Ed Tanski to sign change order up to $15,000.00.
Seconded by Bob
Dugan. Unanimously approved.
·
Discussion regarding authorizing signer for
applications for payments.
Motion by Vito
Pilosi, III to give Ed Tanski authorization to sign applications for payment.
Seconded by Joe
Weltner. Unanimously approved.
Solicitor’s
Report: Philip Lope, Esq.
·
Callery LLC user agreement has been updated with
their new name Ascensus Specialties.
Motion by Vito
Pilosi, III to give Ed Tanski authorization to execute the revised Ascensus
Specialties industrial user agreement. Seconded by Gary Nicklas. Unanimously approved.
Meeting moved to
Executive Session 7:48 p.m.
Meeting reconvened at
8:10 p.m.
Motion by Vito
Pilosi, III to offer the open Maintenance Department position to Michael Kirin
at a probationary rate of $19.00 per hour for ninety days. To be increased to
$20.00 per hour after probationary period.
Seconded by Bob
Dugan. Unanimously approved.
Motion to adjourn by Ed
Tanski. Seconded by Vito Pilosi, III.
Unanimously approved.
Meeting adjourned at 8:15
p.m.
