Call to order:
The meeting was called to order by Chairman, Timothy Schoeffel at 6:05 p.m.
·
Members
present: Tim Schoeffel, Chairman. Ed Tanski, Vice Chairman. Vito Pilosi III, Treasurer,
and Tim Green.
·
Others
present:
§
Marty
Fabian, Senior Sewer Plant Operator. Laura Kamienski, Office Manager. Chad
Hanley, HRG. Philip Lope, Esquire. Lee Dyer, Evans City Borough Council,
President. Kim Armstrong, Evans City Borough Council, Vice President.
Public Session:
·
James
Simms, regarding property conversion requirements and inspection.
ü
Discussion
regarding tap abandonment and property conversion.
Fire Hydrant Damage:
·
Discussion
regarding Smith Trailer Park, storage unit construction and fire hydrant
damage.
ü
Discussion
regarding request to move or enclose waterline on right of way.
Review of minutes from August 30th,
2016.
Motion
by Ed Tanski to approve August 30th, 2016 minutes as presented.
Seconded
by Vito Pilosi, IIII. Unanimously approved.
Solicitor Report:
Philip
Lope, Esq.
·
Discussion
regarding options for Bond Council for refinance.
Motion
by Vito Pilosi, III to approve Eckert-Seamans as bond council at a fee of
$21,000.00
plus
~ $1500.00 expenses. Seconded by Ed Tanski.
Unanimously approved.
·
Joseph
Clark has not responded with an appeal.
·
Mangurten
property settlement calculations.
ü
Total
with property, interest, appraisal and attorney fees $63,566.90
ü
We
will lien property for delinquent account balances.
Chairman’s Report:
No
Report
Committees:
§
Rules & Regulations:
üDiscussion regarding Boro ordinance
changes once ECWSA Rules & Regulations are in place.
§
Budget:
üReview
Budget Report
§
Forward Township Committee:
üAct 537 plan document was received.
§
BASF: No
report.
§
Website / Public Relations: No
Report
§
Callery Borough:
üDiscussion regarding 2017 Callery
Borough rates.
Motion
by Vito Pilosi, III to approve Option 1 - 2017 Callery rates.
Seconded
by Tim Green. Unanimously approved.
Review Bills and Accounts Payable
Motion
by Vito Pilosi, III to pay bills as presented.
Seconded
by Ed Tanski. Unanimously approved.
Administrative Report: Laura
Kamienski
ACCOUNTS
RECEIVABLE
·
There
were $295.27 in late charges
generated on September 1st.
·
Sent
out 90 Delinquent Account Notices on
September 15th, 2016 against the July 2016 billing.
·
3 account was terminated on 09-28-2016. 9 accounts are already off. Terminated 34 Waldron Avenue for
failure to meet payment plan. Sheriff sale notice received.
·
There
were 41 payments via eNETPAY since
the last meeting.
·
53 accounts are now enrolled in ACH.
WE BILLED $138,403.20 AUGUST 2016
BILLING
AGED RECEIVABLES/CURRENT BILLS DUE 09-30-2016
Aged Receivables Active Accounts
§ 0-30 Days = $ 7,147.93
§ 30-60 Days = $ 29.16
§ 60-90 Days = $ 1,265.09
§ 90+ Days = $ 2,982.30
Total Aged Receivables = $ 11,424.48
Aged Receivables Lien &
Inactive Accounts
§ 0-30 Days = $ 509.64
§ 30-60 Days = $ 0.00
§ 60-90 Days = $ 566.07
§ 90+ Days = $ 19,774.78
Total Aged Receivables = $ 20,850.49
Action Items:
·
Monthly
Transfers
Motion
by Vito Pilosi, III to approve Monthly Transfers as presented.
Seconded
by Tim Green. Unanimously approved.
·
Discussion
regarding drop box, weather and security related issues
Motion
by Ed Tanski to approve drop slot purchase as presented.
Seconded
by Vito Pilosi, III. Unanimously approved.
·
Need
to have completed Surety Bond paperwork ASAP
·
Rozic
payment plan signature.
·
Muni-Link
Billing first billing discussion.
o
Would
like November billing to be first billing. Authority to discuss and advise.
Discussion Points
and Updates:
§ Discussion regarding computer
issues with Callery reading. Per discussion with Callery, used September 29th
reading and added one day of average usage.
§ Budget Report review
§ Forward Township Act 537 request
update.
Public Works Director Report:
No
Report
ü
There
was a water break on Wahl Ave on September 16th.
§
4”
line that had a hole in it.
§
4
hours to fix. 12 total man hours.
ü
Changed
one water meter. The pit bolts rotted away. Leaking meter ran for about 2
hours, small leak.
ü
Fire
Hydrant Repair: Smith Trailer Park
§
Will
require 2 flanges, bolts, and coupler.
§
Approximately
2 hours to repair.
§
Diagram
and photos in packet.
Sewer Plant Report:
Martin
Fabian
·
There
were no violations in August.
·
Belle
Street property has completed repairs and has passed re-inspection.
·
White
Oak property passed inspection.
·
Discuss
dental insurance upgrade.
·
Discuss
work truck purchase.
Engineering Report: Chad
Hanley
·
Reviewed
the water line project from Van Buren to Sandy Lane. This line had four to five
breaks last year.
ü
Estimated
$350,000.00 job.
ü
Grant
deadline is too soon, recommend using bond refinance funds for project.
ü
Perhaps
tie into Penn Dot bridge project.
·
HRG
has submitted review of the WWTP tank and returned it to Pipeline. Pipeline
indicated that the tank fabrication has been completed and that it has been
shipped. Tentative installation on October 5th.
Motion
by Ed Tanski to accept confirmation of assignment to HRG for preparation of
Consulting Engineers Annual Report and preparation of Callery Borough 2017
rates.
Seconded
by Tim Green. Unanimously approved.
·
HRG
has reviewed the Forward Township Act 537 plan. It appears that they have
adopted a Sewage Management Program as alternative to infrastructure changes.
·
Main
Street hydrant repair has been completed. Shut off valves were found so invoice
is below original estimate.
·
Marburger
Sub Division Forward Township module has been approved.
Motion
by Ed Tanski to adjourn to closed session at 7:14 p.m. Seconded by Vito Pilosi,
III. Unanimously approved.
Reconvened
at 7:35 p.m.
Meeting
adjourned at 7:40 p.m.
