Wednesday, April 24, 2013

APRIL 24, 2013 ECWSA MINUTES

EVANS CITY WATER AND SEWER AUTHORITY MEETING
24 April 2013

Call to order:

  • The meeting was called to order by Chairman Tim Schoeffel at 6:00 PM.
  • Members present: Tim Schoeffel, Cheri Deener, Vito Pilosi, Ed Tanski,
  • Philip P. Lope, Solicitor; Dan Dow, HRG; Norm Nelson, DPW
  • Excused: Joe Weltner,
  • Others in attendance:

Public Session: NONE

Minutes:

  • The minutes of 27 March 2013 were moved by Ed Tanski, 2nd Vito Pilosi for acceptance. Motion Passed

Communications: None

Chairman’s Report/Communications:

  • After discussion on how other municipalities work with fees and specifications on inspecting water and sewer lines when a property is being sold. Tim volunteered to look into how others boroughs and municipalities handle this issue.

Bills:

  • Past due accounts for the month to date of this meeting rounded to the nearest dollar are as follows:

Over 30 days: Total $12,234.80
Over 60 days: Total $ 5,915.66
Over 90 days: Total $33,194.29

  • Callery owes the major portion of the 90 day past due.
  • Transfers made to cover the Sewer Plant Project total was $78,000.00 on 31 December 2012, 15 February 2013, 15 March2013, and 17 April 2013.
  •  Bank accounts ledger total to date 24 April 2013 are:

Sewer Savings $ 29,949.91
Force main/Lift station $ 9,361.93
Sewer Line Replacement $178,959.53
Water Line Replacement Saving $ 21,754.59
Water Savings $ 11,774.09
Total to date 24 April 2013 $251,800.05
See attachment for more detail

Motion to accept the financial report was made by Ed Tanski 2nd Time Schoeffel Motion approved.
  • It was requested that DPW Norm Nelson and Borough Secretary Nadine look at the Water and Sewer Income Statement for accounts that have a high variance from budgeted amounts and what may have made the difference.

Authority Committees:


  • Accounts, Transactions & Billing ;( V. Pilosi, E. Tanski)
    • See Bills

Budget; (T. Schoeffel, V. Pilosi)

  • No report

Cooperation Committee ;( T. Schoeffel, J. Weltner)

  • No report

New Projects—Sewer ;( Vito Pilosi, E. Tanski)

  • No new items to report on progress of sewer project

Rules and Regulations; (T. Schoeffel, J. Weltner, C. Deener)

  • No report

Solicitors Report:
Mr. Lope has completed the following actions:

  • The filing and recording of the deeds from Mangurten and the Borough.
  • The signing of the intermunicipal agreement between Cranberry Twp. and Evans City Authority and passed around to all parties
  • Received the signed document from PNC bond agreement for disclosure
  • Received final check for Jim Gloeckner for Maple Avenue

Department of Public Works:

  • See attachment  The Borough passed the lead and copper testing thus far and we need to it again until December2013 at the same places  Motion to have DPW Supervisor Norm Nelson sign the following required documents either monthly or annually as designated by the Department(s) requirements DEP, EPA, Chapter 94 report, Annual water supply and sewer reports by Vito Piolosi, 2nd Ed Tanski Motion approved.  Norm gave a report on his Schooling from Penn State and said he learned a lot of new things that he felt he could use that would benefit the Borough.  Discussion to have copies of all employees continuing education certificates to be kept on file within their personnel file.  Discussion on XTO and their needs for water. Mr. Lope to join the discussion with Norm and XTO to determine those needs.

Engineer Report:

  • See attachment

Confirmation of assignment(s);

  • Motion was made to advertise for bids on May 3 and open bids on May 13, 2013 respectively for the Waste Water Treatment Plant Equipment and Process Tank Construction by Ed Tanski 2nd Vito Pilosi. Motion Approved

New Business:

  •  Report given by Ed Tanski that Tyler Industries Company personnel have no understanding of urgency when we call and need them for assistance. It can take days before they get back to us and many times we cannot wait that long.
  • Rural Water contacted the Authority and has sent us information on enet pay
  •  Tim to call other agency on collections of past due bills

Executive Session:

  • Motion was made to go into executive session at 7:30 PM for potential litigation and personnel issues by Ed Tanski 2nd Vito Pilosi. Motion approved

Authority returned to Public session at 8:25 PM

  •  Motion made to submit to Integrative Staffing Group the needed information to advertise the position of part time Administration Assistant for the Authority by Vito Pilosi 2nd Ed Tanski. Motion approved. [See attachment for criteria]
  • Motion to confirm vacation for DPW Norm Nelson, for May 17 thru May 24, 2013 was made by Ed Tanski, 2nd Tim Schoeffel. Motion approved.

Adjournment:

Motion to adjourn was made by Tim Schoeffel 2nd Ed Tanski
Motion approved
Meeting adjourned at 8:35 PM
_________________
Cheri Deener
Authority Secretary
Next Meetings: Wednesday May 29, 2013
June 26, 2013
July 31, 2013
August 28, 2013
September 25, 2013
October 30, 2013
November20, 2013
December 18, 2013