Evans City Water and Sewer Authority Meeting
18 December 2013
·
Call to order: The meeting was called to
order by Chairman Tim Schoffel at 6:05 pm.
·
Members
present: Tim Schoeffel, Vito Pilosi Joe Weltner, Ed Tanski, Cheri Deener,
·
Others
present: Dan Dow, Philip Lope, Attorney, HRG, Nadine Grabe, Borough Secretary,
Laura Kamienski, Administrative Assistant, Lisa Chiesa, Clark, Hill, Thorp,
Reed & Armstrong
·
Public Session: This meeting was open to the public.
·
Presentation – Lisa Chiesa
·
Discussion
of invoice issue from the original bond.
·
Refunding
balance owed on fees.
·
Minutes: Review of
minutes from November 20, 2013.
Motion
by Joe Weltner to approve November 20, 2013 minutes as corrected.
Seconded
by Vito Pilosi. Unanimously approved.
·
Review Bills & Past Due Accounts
·
Discussion
regarding Herbert, Rowland & Grubic reimbursement.
·
Review
of DEP fine.
·
Discussion
about future electricity costs at the new WWTP as compared to current plant.
Motion
by Vito Pilosi to approve bills as presented.
Seconded by Ed Tanski. Unanimously approved.
·
Administrative Report
·
New
postcard format for past due and service termination notices, compatible with
Fund Balance software.
Motion
by Cheri Deener to approve order
for
Late and Service Termination notices postcards.
Seconded
by Vito Pilosi. Unanimously approved.
·
Review
of letter to rental property owners.
·
Discussion
of basic rates for vacant properties.
Motion
by Cheri Deener to approve and mail
property owner letters as amended.
Seconded
by Vito Pilosi. Unanimously approved.
·
Solicitor’s Report: Philip Lope
·
Industrial
user agreement discussion.
·
Discussion
regarding scheduled meeting with Judge Yeager regarding Callery Borough.
·
Engineering Report: Dan Dow, HRG
·
Bulk
water permit progress.
·
DEP
management plan submission.
·
Certified
operator circuit rider.
·
WWTP
– Meeting January 9, 2014 9:00 a.m. Reserve room.
·
Penn
Ohio has accepted agreements 1308, 1309 & 1310.
·
Discussion
regarding payment approval for contract 1307 payment #1 - $27,537.50.
Motion
by Ed Cheri Deener to approve payment #1 for contract 1307.
Second
by Joe Weltner. Unanimously accepted.
·
Discussion
regarding Mid Atlantic contract 1307 change order #2 to relocate lateral sewer
main.
Motion
by Vito Pilosi to approve change order #2 to contract 1307,
not to exceed $13,000.00 (final total to be
updated)
Seconded
by Ed Tanski. Unanimously approved.
·
Discussion
of payment for Jackson Township building permit application for SPR tanks,
$5,816.50.
Motion
by Vito Pilosi to approve payment for Jackson Township Building Permit.
Seconded by Ed Tanski. Unanimously
approved.
·
Discussion
regarding Penn Ohio negotiation leading to change order request #1 including
wiring change (copper to aluminum) and power generator (600 KW to 500 KW.)
·
Discussion
concerning the handling of change orders due to possibility of timeliness. Can
the construction committee approve them if necessary?
Motion by Cheri Deener to allow the
Construction Committee to make change order provisions up to $15,000.oo, with
final approval for payment by the board.
Seconded by Joe Weltner. Unanimously
approved.
·
Budget Report
·
Review
of 2014 budget information.
·
Need
to purchase separate property insurance for ECWSA.
·
Discussion
regarding water rate changes. The last rate increase was in 2002.
·
Need
infrastructure improvement plan.
Motion to adjourn to closed session by
Vito Pilosi.
Seconded by Cheri Deener. Unanimously
approved.
Meeting adjourned 8:24 p.m.
Minutes
Prepared by Laura Kamienski
Cc
Tim Schoeffel, Vito Pilosi, Ed Tankski, Joe Weltner, Cheri Deener, Nadine Grabe and Philip Lope.
