December 18, 2019 ECWSA Meeting Minutes

 Evans City Water and Sewer Authority Meeting

December 18, 2019

Call to order: The meeting was called to order by Ed Tanski at 6:05 p.m.

·         Members present; Ed Tanski, Vito Pilosi, III, Tim Green, Bob Dugan, and Gary Nicklas

·         Others present: Mark Smith, Philip Lope, Esq., and Laura Kamienski

Public Session:  This meeting was open to the public.

Review of minutes from November 20^th, 2019:

Motion by Bob Dugan to approve November 20^th, 2019 minutes as presented.

Seconded by Vito Pilosi, III. Unanimously approved.

Chairman’s Report:  Ed Tanski

·         Report back of December 17^th, 2019 water main break.

Committees: No Report

Bills / Budget / Accounts Payable:

Budget Report: Vito Pilosi, III

·         Review of the completed Callery Borough sewer rate study.

§  Recalculated Callery EDU calculation from 3100 to 3788. This change will effectively reduce EDU rates for some Callery commercial customers.

§  Capital improvements scheduled include upgrading the Callery Lift Station.

§  Proposed 3% sewer rate increase effective February 15^th, 2020 to be held for three years.

Motion by Vito Pilosi, III to accept the sewer rate study completed by HRG Engineering,

Seconded by Bob Dugan. Unanimously approved.

·         Review of proposed 2020 water and sewer budgets.

Motion by Vito Pilosi, III to approve and adopt the 2020 ECWSA budget, as presented.

Seconded by Bob Dugan. Unanimously approved.

Motion by Vito Pilosi, III to increase water rates by 9% for 2020.

Seconded by Bob Dugan. Unanimously approved.

Motion by Vito Pilosi, III monthly transfers as presented. Seconded by Bob Dugan. Unanimously approved.

Motion to approve paying bills as presented. Seconded by Bob Dugan. Unanimously approved.

·         Discussion regarding monthly savings transfers increase.

Motion by Ed Tanski to approve increasing monthly savings transfers for water savings,

waterline replacement, sewer savings, and Callery savings to $2,500.00 per month. 

Seconded by Vito Pilosi, III. Unanimously approved.

·         Discussion regarding changing banking account types from savings accounts to money market accounts to gain higher interest rates.

Motion by Vito Pilosi, III to approve changing savings accounts to money market accounts. 

Seconded by Bob Dugan. Unanimously approved.

OFFICE REPORT: Laura Kamienski

ACCOUNTS RECEIVABLE

·         There was $381.81 in late charges generated on December 1^st, 2019. 

·         We sent out 90 delinquent account notices against the October 2019 billing on 12-16-2019. Door notices are scheduled for 12-27-2019. Shut offs are scheduled for 01-03-2020.

·         WE BILLED $144,635.60 EC BORO & $13,871.85 CALLERY BOR0 NOVEMBER 2019 BILLING

TOTAL $158,507.45

2019 ECWSA WATER PURCHASE VS WATER BILLED
	PA AMERICAN USAGE	ECWSA BILLING USAGE	DIFFERENCE	DAYS	GL PER DAY PA AMERICAN	GL PER DAY BILLED	GL PER DAY UNBILLED
JAN	5,269,000	3,606,000	1,663,000	32	164,656	112,688	51,969
FEB	5,015,000	3,478,000	1,537,000	30	167,167	115,933	51,233
MAR	4,812,000	3,014,000	1,798,000	27	178,222	111,630	66,593
APRIL	4,650,000	3,239,000	1,411,000	29	160,345	111,690	48,655
MAY	6,454,000	3,865,000	2,589,000	34	189,824	113,676	76,147
JUN	4,402,000	3,198,008	1,203,992	28	157,214	114,215	43,000
JUL	5,778,000	3,136,004	2,641,996	33	175,091	95,030	80,060
AUG	5,019,000	3,416,000	1,603,000	33	152,091	103,515	48,576
SEP	4,966,000	3,336,000	1,630,000	28	177,357	119,143	58,214
OCT	6,307,000	3,710,000	2,597,000	33	191,121	112,424	78,697
NOV	5,060,000	3,047,000	2,013,000	30	168,667	101,567	67,100
TOTAL	57,732,000	37,045,012	20,686,988	337	1,881,755	1,211,510	670,244

Action Items:

·         Review billing and aging report.

·         Review banking reports.

·         2020 EDU Calculations approval.

Motion by Vito Pilosi, III to approve 2020 Commercial account EDU calculations as presented.

Seconded by Bob Dugan. Unanimously approved.

·         Borough water and sewer account deposit refunds.

ü  Deposits with receipts presented will be credited or refunded.

·         Saint Mathias service charges.

Discussion Points and Updates

·         Audit is scheduled for the week of April 13^th.

Operations Report: Marty Fabian – No Report.

Engineering Report: Mark Smith, HRG

·         Callery LLC results have been received. All were comfortably within limits.

·         Discussion regarding relining manholes that need repairs.    

·         Mars-Evans City Road waterline replacement project is under review at PennVEST.

ü  DEP has approved the application for categorical exclusion.

ü  HRG is trying to establish private property easements to facilitate project.

Solicitor’s Report: Philip Lope, Esq.

Miscellaneous Business:

Motion by Ed Tanski to authorize Vito Pilosi, III as signatory for truck purchase documents.

Seconded by Bob Dugan. Unanimously approved.

Meeting moved to closed session 7:42.

Motion to adjourn by Vito Pilosi, III. Seconded by Bob Dugan. Unanimously approved.

Meeting adjourned at 7:55 p.m.

November 20, 2019 ECWSA Meeting Minutes

 Evans City Water and Sewer Authority Meeting

November 20^th, 2019

Call to order: The meeting was called to order by Ed Tanski at 6:05 p.m.

·         Members present; Ed Tanski, Joe Weltner, and Bob Dugan, and Gary Nicklas

·         Others present: Mark Smith, Marty Fabian, Philip Lope, Esq., and Laura Kamienski

Public Session:  This meeting was open to the public.

·         Michelle Metz-regarding credit request. 135 Pattison Street.

·         Jennifer Dunn, Northwest Bank-regarding ECWSA accounts agreement renewal.

Review of minutes from October 23^rd, 2019:

Motion by Bob Dugan to approve October 23^rd, 2019 minutes as amended.

Seconded by Gary Nicklas. Unanimously approved.

Chairman’s Report:  Ed Tanski

Committees: No Report

Bills / Budget / Accounts Payable:

Budget Report: Ed Tanski for Vito Pilosi, III

·         Vito Pilosi, III is still working on the 2020 budget. The Callery rate study will affect the budget. HRG is finalizing that study.

Motion by Joe Weltner to approve payment of bills and monthly transfers, and Budget Report, as presented. Seconded by Bob Dugan. Unanimously approved.

Office Report: - Laura Kamienski

OFFICE REPORT: Laura Kamienski

ACCOUNTS RECEIVABLE

·         There was $334.33 in late charges generated on November 1^st, 2019. 

·         We sent out 89 delinquent account notices against the September 2019 billing on 11-14-2019. Door notices are scheduled for 11-21-2019. Shut offs are scheduled for 11-25-2019, one remains off. Zero read failure to respond door notices scheduled for 21st as well.

WE BILLED $152,328.95 EC BORO & $15,146.7 CALLERY BOR0 OCTOBER 2019 BILLING

TOTAL $167,475.65

2019 ECWSA WATER PURCHASE VS WATER BILLED
	PA AMERICAN USAGE	ECWSA BILLING USAGE	DIFFERENCE	DAYS	GL PER DAY PA AMERICAN	GL PER DAY BILLED	GL PER DAY UNBILLED
JAN	5,269,000	3,606,000	1,663,000	32	164,656	112,688	51,969
FEB	5,015,000	3,478,000	1,537,000	30	167,167	115,933	51,233
MAR	4,812,000	3,014,000	1,798,000	27	178,222	111,630	66,593
APRIL	4,650,000	3,239,000	1,411,000	29	160,345	111,690	48,655
MAY	6,454,000	3,865,000	2,589,000	34	189,824	113,676	76,147
JUN	4,402,000	3,198,008	1,203,992	28	157,214	114,215	43,000
JUL	5,778,000	3,136,004	2,641,996	33	175,091	95,030	80,060
AUG	5,019,000	3,416,000	1,603,000	33	152,091	103,515	48,576
SEP	4,966,000	3,336,000	1,630,000	28	177,357	119,143	58,214
OCT	6,307,000	3,710,000	2,597,000	33	191,121	112,424	78,697
TOTAL	52,672,000	33,998,012	18,673,988	307	1,713,088	1,109,943	603,144

ECWSA Loan Balances as of 10-24-2019

·         ECWSA Building Mortgage - $285,063.01

·         Northwest Bank Loan (Old Penn Vest loan) - $793,245.10

·         Nextier Bank Loan – $39,816.76

·         WWTP Bond - $8,525,000.00

·         Truck (2018) - $14,213.68

·         Excavator - $38,237.88

·         Boro Purchase of Assets - $4,156,049.45

·         Truck (2020) - $27,816.06

Action Items:

·         Review billing and aging report.

·         Review banking reports.

·         Lot 6 Van Buren Street taps application.

Motion by Joe Weltner to approve tap application for Pittsburgh Patio Company-Lot 6 Van Buren Street pending Operations review. Seconded by Bob Dugan. Unanimously approved.

·         2020 Meeting Schedule: Jan 29^th, Feb 26^th, Mar 25^th, Apr 29^th, May 27^th, Jun 24^th, Jul 29^th, Aug 26^th, Sep 30^th, Oct 21^st, Nov 18^th, Dec 16^th.

Motion by Joe Weltner to approve 2020 meeting dates as proposed.

Seconded by Bob Dugan. Unanimously approved.

·         Maher Duessel Engagement Renewal.

Motion by Bob Dugan to approve three-year renewal proposal with Maher Duessel as presented. Seconded by Gary Nicklas. Unanimously approved.

·         Billing cards and office hours.

Motion by Joe Weltner to approve change of Thursday and Friday business hours to 9:00 am to 5:00 pm beginning January 1^st, 2020, and quotation from Print King for billing cards as presented. Seconded by Bob Dugan. Unanimously approved.

Discussion Points and Updates

·         SWIFT 911 update and announcement.

·         PSU Infrastructure promotion material.

·         Lien filing fees.

Motion by Joe Weltner to raise fee for lien filing to $56.00 and lien release fee to $56.00.

Seconded by Bob Dugan. Unanimously approved.

·         Easement procedures and fee.

·         Discussion regarding 133 Elizabeth/301 N. Washington.

Operations Report: Marty Fabian.

·         Water break North Washington.

·         3 dye tests. 2 failed. 2 need easements. 1 passed.

·         No violations.

·         Discussion regarding hot water heater replacement at plant.

·         Quotations for hot water at WWTP and replacing explosion proof thermostats.

·         Discussion regarding valve replacements in conjunction with waterline replacement project.

Engineering Report: Mark Smith, HRG

·         Request by John Williams, Stallion Oil Field Services requested estimate to provide water and sewer to 1498 Evans City Road.

·         Proposal 2019 Consulting Engineers Annual Report. Confirmation of additional services.

Motion by Joe Weltner to approve the 2019 CEAR proposal at $6,500.00.

 Seconded by Gary Nicklas. Unanimously approved.

·         Byrnes & Kiefer industrial user agreement final draft review.

·         Mars-Evans City waterline replacement project updates and review.

ü  All permits must be in hand before application can be submitted. Need Authority signature to obtain necessary permits.

Motion by Joe Weltner for Ed Tanski to sign permit application documents for submittal to PA DEP for the Mars-Evans City Road waterline replacement project. Seconded by Gary Nicklas. Unanimously approved.

·         Categorical Exclusion from environmental review publication requirement discussion.

Motion by Bob Dugan to publish DEP public notice in Butler Eagle contingent on adding hydrant and valve replacement monies. Seconded by Gary Nicklas. Unanimously approved.

·         Discussion regarding easement for Saint Peters Church for Mars-Evans City Road waterline replacement project.

Solicitor’s Report: Philip Lope, Esq.-No Report

·         Discussion regarding overpayment to the Borough for purchase of assets. Deduct over twelve-month period.

Miscellaneous Business:

Motion by Bob Dugan to adjourn. Seconded by Gary Nicklas. Unanimously approved.

Meeting adjourned at 8:34 p.m.