Evans City Water and Sewer Authority Meeting
November
20th, 2019
Call to order:
The meeting was called to order by Ed Tanski at 6:05 p.m.
·
Members
present; Ed Tanski, Joe Weltner, and Bob Dugan, and Gary Nicklas
·
Others
present: Mark Smith, Marty Fabian, Philip Lope, Esq., and Laura Kamienski
Public Session: This
meeting was open to the public.
·
Michelle Metz-regarding credit request. 135
Pattison Street.
·
Jennifer Dunn, Northwest Bank-regarding ECWSA
accounts agreement renewal.
Review of minutes from October 23rd,
2019:
Motion
by Bob Dugan to approve October 23rd, 2019 minutes as amended.
Seconded
by Gary Nicklas. Unanimously approved.
Chairman’s Report:
Ed Tanski
Committees:
No
Report
Bills / Budget / Accounts Payable:
Budget Report: Ed
Tanski for Vito Pilosi, III
·
Vito Pilosi, III is still working on the 2020
budget. The Callery rate study will affect the budget. HRG is finalizing that
study.
Motion
by Joe Weltner to approve payment of bills and monthly transfers, and Budget
Report, as presented. Seconded by Bob Dugan. Unanimously approved.
Office Report: - Laura Kamienski
OFFICE REPORT:
Laura
Kamienski
ACCOUNTS RECEIVABLE
·
There
was $334.33 in late charges
generated on November 1st,
2019.
·
We
sent out 89 delinquent account
notices against the September 2019 billing
on 11-14-2019. Door notices are scheduled for 11-21-2019. Shut
offs are scheduled for 11-25-2019, one remains off. Zero read failure to
respond door notices scheduled for 21st as well.
WE
BILLED $152,328.95 EC BORO & $15,146.7 CALLERY BOR0 OCTOBER 2019 BILLING
TOTAL
$167,475.65
|
2019 ECWSA WATER PURCHASE VS WATER BILLED
|
|||||||
|
PA AMERICAN USAGE
|
ECWSA BILLING USAGE
|
DIFFERENCE
|
DAYS
|
GL PER DAY PA AMERICAN
|
GL PER DAY BILLED
|
GL PER DAY UNBILLED
|
|
|
JAN
|
5,269,000
|
3,606,000
|
1,663,000
|
32
|
164,656
|
112,688
|
51,969
|
|
FEB
|
5,015,000
|
3,478,000
|
1,537,000
|
30
|
167,167
|
115,933
|
51,233
|
|
MAR
|
4,812,000
|
3,014,000
|
1,798,000
|
27
|
178,222
|
111,630
|
66,593
|
|
APRIL
|
4,650,000
|
3,239,000
|
1,411,000
|
29
|
160,345
|
111,690
|
48,655
|
|
MAY
|
6,454,000
|
3,865,000
|
2,589,000
|
34
|
189,824
|
113,676
|
76,147
|
|
JUN
|
4,402,000
|
3,198,008
|
1,203,992
|
28
|
157,214
|
114,215
|
43,000
|
|
JUL
|
5,778,000
|
3,136,004
|
2,641,996
|
33
|
175,091
|
95,030
|
80,060
|
|
AUG
|
5,019,000
|
3,416,000
|
1,603,000
|
33
|
152,091
|
103,515
|
48,576
|
|
SEP
|
4,966,000
|
3,336,000
|
1,630,000
|
28
|
177,357
|
119,143
|
58,214
|
|
OCT
|
6,307,000
|
3,710,000
|
2,597,000
|
33
|
191,121
|
112,424
|
78,697
|
|
TOTAL
|
52,672,000
|
33,998,012
|
18,673,988
|
307
|
1,713,088
|
1,109,943
|
603,144
|
ECWSA
Loan Balances as of 10-24-2019
·
ECWSA
Building Mortgage - $285,063.01
·
Northwest
Bank Loan (Old Penn Vest loan) - $793,245.10
·
Nextier
Bank Loan – $39,816.76
·
WWTP
Bond - $8,525,000.00
·
Truck
(2018) - $14,213.68
·
Excavator
- $38,237.88
·
Boro
Purchase of Assets - $4,156,049.45
·
Truck
(2020) - $27,816.06
Action Items:
·
Review
billing and aging report.
·
Review
banking reports.
·
Lot
6 Van Buren Street taps application.
Motion by Joe Weltner to approve tap
application for Pittsburgh Patio Company-Lot 6 Van Buren Street pending Operations
review. Seconded by Bob Dugan. Unanimously approved.
·
2020
Meeting Schedule: Jan 29th, Feb 26th, Mar 25th,
Apr 29th, May 27th, Jun 24th, Jul 29th,
Aug 26th, Sep 30th, Oct 21st, Nov 18th,
Dec 16th.
Motion by Joe Weltner to approve 2020
meeting dates as proposed.
Seconded by Bob Dugan. Unanimously
approved.
·
Maher
Duessel Engagement Renewal.
Motion by Bob Dugan to approve three-year
renewal proposal with Maher Duessel as presented. Seconded by Gary Nicklas. Unanimously
approved.
·
Billing
cards and office hours.
Motion
by Joe Weltner to approve change of Thursday and Friday business hours to 9:00
am to 5:00 pm beginning January 1st, 2020, and quotation from Print
King for billing cards as presented. Seconded by Bob Dugan. Unanimously
approved.
Discussion Points and Updates
·
SWIFT
911 update and announcement.
·
PSU
Infrastructure promotion material.
·
Lien
filing fees.
Motion
by Joe Weltner to raise fee for lien filing to $56.00 and lien release fee to
$56.00.
Seconded
by Bob Dugan. Unanimously approved.
·
Easement
procedures and fee.
·
Discussion
regarding 133 Elizabeth/301 N. Washington.
Operations
Report: Marty Fabian.
·
Water
break North Washington.
·
3
dye tests. 2 failed. 2 need easements. 1 passed.
·
No
violations.
·
Discussion
regarding hot water heater replacement at plant.
·
Quotations
for hot water at WWTP and replacing explosion proof thermostats.
·
Discussion
regarding valve replacements in conjunction with waterline replacement project.
Engineering Report:
Mark
Smith, HRG
·
Request by John Williams, Stallion Oil
Field Services requested estimate to provide water and sewer to 1498 Evans City
Road.
·
Proposal 2019 Consulting Engineers Annual
Report. Confirmation of additional services.
Motion by Joe Weltner to approve
the 2019 CEAR proposal at $6,500.00.
Seconded by Gary Nicklas. Unanimously
approved.
·
Byrnes & Kiefer industrial user agreement final
draft review.
·
Mars-Evans City waterline replacement project
updates and review.
ü All
permits must be in hand before application can be submitted. Need Authority
signature to obtain necessary permits.
Motion
by Joe Weltner for Ed Tanski to sign permit application documents for submittal
to PA DEP for the Mars-Evans City Road waterline replacement project. Seconded
by Gary Nicklas. Unanimously approved.
·
Categorical Exclusion from environmental review publication
requirement discussion.
Motion
by Bob Dugan to publish DEP public notice in Butler Eagle contingent on adding
hydrant and valve replacement monies. Seconded by Gary Nicklas. Unanimously
approved.
·
Discussion regarding easement for Saint Peters
Church for Mars-Evans City Road waterline replacement project.
Solicitor’s Report:
Philip
Lope, Esq.-No Report
·
Discussion regarding overpayment to the Borough for
purchase of assets. Deduct over twelve-month period.
Miscellaneous Business:
Motion
by Bob Dugan to adjourn. Seconded by Gary Nicklas. Unanimously approved.
Meeting
adjourned at 8:34 p.m.
