Evans City Water and Sewer Authority Meeting
19 November 2014
·
Call to order: The meeting was called to
order by Chairman, Tim Schoeffel at 6:05 p.m.
·
Members
present: Tim Schoeffel, Vito Pilosi III, Ed Tanski, Cheri Deener, and Joe
Weltner.
·
Others
present: Philip Lope, Esquire, Norman Nelson, Public Works Director, Brad Elder,
HRG. Laura Kamienski, Office Manager.
·
Public Session: This meeting was open to the
public.
§
Brian
Pahlman and Dayna Long
üDiscussion regarding past due account
and payment plan arrangement.
üAuthority agreed to accept a minimum
monthly payment of $300.00 until balance is satisfied. First payment due
December 31, 2014.
·
Minutes: Review of
minutes from October 29, 2014.
Motion
by Vito Pilosi to approve October 29, 2014 minutes as presented.
Seconded
by Cheri Deener. Unanimously approved.
·
Communications:
·
Chairman’s Report:
§
Discussion
about article that appeared in the Butler Eagle. It did not convey the prepared
release that was submitted. There were several errors and omissions.
§
Tim
Schoeffel followed up with the editor. A correction was to be printed.
§
The
reporter has contacted the ECWSA attorney.
·
Review Bills & Past Due Accounts
§
Review
of accounts payable.
üDiscussion regarding Callery lift
station generator billing and credit.
Motion
by Ed Tanski to pay bills as presented.
Seconded
by Cheri Deener. Unanimously approved.
§
Review
of past due accounts and outstanding receivables.
ü
There
was $5,400.21 generated in late charges on November 1st.
ü
54 delinquent/termination
notices were sent on November 17th
ü
Shutoffs
are scheduled for December 3rd due to Thanksgiving.
ü
There
were 16 eNETPAY payments since the last meeting.
ü
Total
ages receivables = $92,238.96. This amount includes 0-30 days due at the end of
the month.
ü
Callery
outstanding balance= $36,759.08
§
This
amount reflects the corrected amount.
§
Discussion
regarding Fundbalance account configuration error and Callery balance
corrections.
§
Adjustments
report included in this month’s meeting packet.
·
Committees
§
Rules & Regulations: No
report
üTim to schedule meeting with HRG to work
on this.
§
Budget
üAdrienne is still finalizing the budget.
§
Accounts & Transactions:
üLaura Kamienski has been added to the
bank accounts.
üA new checking account, combined water
& sewer, has been opened and $100.00 has been deposited into it.
üNeed to order checks for new account and
deposit stamp for new account.
§
New Sewer Plant Project – Engineer’s
report.
§
Cooperation Committee: No
report.
§
Forward Township Committee:
§
BASF
üPhilip Lope reviewing changes. HRG needs
to review engineering aspects of changes. Phil checking with engineer.
§
Website / Public Relations:
üDiscussion regarding ACH option for
customer payments.
üNot available yet, but it is in the
works for future
·
Solicitor’s Report: Callery Borough
§
Philip
Lope has prepared a Petition for Emergency Relief to present to Judge Yeager,
asking the judge to order Callery to pay. A hearing should be scheduled within
a couple of weeks.
§
Callery
has been informed of rate increase.
§
Phil
and HRG working on tap fee calculations.
Motion
by Ed Tanski to authorize Philip Lope to present to the court, an emergency
motion
for
special and preliminary injunction. Seconded by Vito Pilosi. Unanimously approved.
§
Callery’s
engineer is scheduled to meet on November 25th at 2:00pm, with HRG
and flow meter technician to discuss calibration of the lift station flow
meter.
§
Discussion
regarding Callery’s tap payments to us. Last tap payment made to us was in
2010.
üDiscussion about possibility for dual
tap application.
üNeed to review agreement regarding tap
fee distribution.
·
Administrative Report: Laura Kamienski
§
John
Porter / Dennis Spithaler delinquent account has been settled at original debt
of $187.14 plus 25%.
§
Software
upgrades scheduled for November 20th.
§
Ben
Jamieson from Northwest Bank stopped in to offer bank services to the
Authority.
üLooking into Northwest services before
buying checks for new account.
§
Need
letter announcing 2015 rates.
§
Send
e-mail announcing newsletter. Information being sent to Jill Perry to send out.
§
Philip
Lope has prepared the lien against Biggs property.
§
2015
Meeting dates approval.
üJanuary 28th. February 25th.
March 25th. April 29th. May 27th. June 24th.
July 29th. August 26th. September 30th.
October 28th. November 18th. December 16th.
Motion by Cheri Deener to approve the 2015 meeting dates as
presented. Seconded by Ed Tanski. Unanimously approved.
§
Discussion
regarding Dyer property sprinkler meter.
üTim Schoeffel to discuss these types of
situations with HRG in rules and regulations.
·
Public Works Director Report: Norman
Nelson
§
Norm
Nelson and Mark Nasky attended a certification distribution testing in
Williamsport PA.
§
There
were no DEP violations this month.
·
Engineering Report: Brad Elder, HRG.
§
Discussion
regarding water line relocation. Drawings from PennDOT have been received.
§
Next
sewer plant progress meeting is scheduled for December 3rd.
§
WWTP Project Bond Requisition #12
üContract 13-07, Mid-Atlantic application
for payment #9 - $216,351.92
§
Recommended
by HRG at this time. Still enough in budget for delay damages.
§
Discussion
regarding tank damage.
üContract 13-08, Pipeline application for
payment #9 - $199,124.75
üContract 13-09, Reno Bros. application
for payment #3 - $ 21,541.72
üContract 13-10 Penn-Ohio application for
payment #6 - $104,547.29
üTotal for Bond Requisition #12 (which includes HRG invoice 101505
for $20,351.31) - $561,916.99
Motion by Vito Pilosi to approve Bond
Requisition #12 payments as outlined.
Seconded by Ed Tanski. Unanimously
approved.
§
Contract
13-09 Reno Bros. Change Order #1 - $
5,917.00
üDrawings for unit heaters indicated 20KW
size and a specific model number which didn’t correspond to each other. Change
order is to change to correct model.
üHRG recommends approving the change
order.
Motion
by Ed Tanski to approve Reno Bros contract 13-09 Change Order #1.
Seconded
by Joe Weltner. Unanimously approved.
·
Even
with Mid-Atlantic delays, still aiming to complete construction by December 31st
2014. There will be several startups and trainings during the first two weeks
of December.
·
HRG
is in contact with D.E.P. regarding construction extension.
·
HRG
has reviewed BASF agreement, has no further comments and recommends forwarding
it to BASF.
·
Discussion
regarding asset purchase price and payments.
ü
Looking
into whether purchase price was adjusted to reflect the borough keeping the
water plant and reservoir.
·
Presented
water & sewer rate studies for 2015. Propose that the Authority pass the
rate resolution.
·
Water
tap in study. A report outlining calculations is forthcoming.
·
Sewer
tap in study – Collection fee and Capacity fee for retail customers. Capacity
fee only for wholesale customers.
·
Self-Liquidating
Debt Report is completed.
·
Discussion
regarding deferral of asset purchase payments to borough to reduce amount of
rate increase for customers. Borough council will discuss.
·
Discussion
regarding options for new sewer plant operations and maintenance and
preventative maintenance.
·
2015 Water & Sewer Rates
§
Both
water & sewer rates will be based on a dual block pricing format.
§
All
proposals based on assumption of Callery paying only $6000.00 per month.
§
Review
and discussion of proposed rates:
WATER
CUSTOMER CHARGE $5.00
Per Month
SERVICE/EDU
CHARGE (In Borough) $16.00 Per Month
SERVICE/EDU
CHARGE (OUT OF BOROUGH) $21.00 Per Month
VOLUMETRIC
CHARGE per EDU
·
1st
Block: 0 – 50,000 gal $5.35 Per 1,000 gal
·
2nd
Block: 50,000 + gal $5.60 Per 1,000 gal
SEWER
CUSTOMER CHARGE $9.00
Per Month
SERVICE/EDU
CHARGE $40.00 Per Month
VOLUMETRIC
CHARGE per EDU
·
1st
Block: 0 – 50,000 gal $7.75 Per 1,000 gal
·
2nd
Block: 50,000 + gal $3.75 Per 1,000 gal
Motion
by Vito Pilosi to accept 2015 water and sewer rate increases as proposed by HRG
and discussed.
Seconded
by Ed Tanski. Unanimously approved.
Motion
to adjourn by Cheri Deener. Seconded by Ed Tanski. Unanimously approved.
Meeting
adjourned 7:52 p.m.
Minutes
Prepared by Laura Kamienski
Cc
Tim Schoeffel, Vito Pilosi, Ed Tanski,
Joe Weltner, Cheri Deener, and Philip Lope
