Evans City Water and Sewer Authority Meeting
May 19th, 2021
Call to order: The meeting was called to order by Ed Tanski at 6:05 p.m.
· Members present; Ed Tanski, Joe Weltner (remotely), Bob Dugan, Tim Green, and Gary Nicklas.
· Others present: Philip Lope, Esq., Mark Smith, HRG, Marty Fabian. Laura Kamienski.
Public Session: This meeting was open to the public.
· Kevin Harancher – sewer laterals running through properties at 528 & Waldron.
Review of minutes from April 21, 2021
Motion by Bob Dugan to approve April 21st, 2021, minutes as amended.
Seconded by Gary Nicklas. Unanimously approved.
Chairman’s Report: Ed Tanski – No report
Committees: No reports.
Bills / Budget / Accounts Payable:
· Discussion regarding small monthly invoices from PA One Call. Laura requests sending $100.00 to put on account.
Motion by Bob Dugan to approve putting $100.00 on account with PA One Call for convenience.
Seconded by Gary Nicklas, Unanimously approved.
Motion by Bob Dugan to approve bill payments, accounts payable, and transfers as presented.
Seconded by Gary Nicklas. Unanimously approved.
05-2021 OFFICE REPORT: Laura Kamienski
ACCOUNTS RECEIVABLE
· There was $357.05 in late charges generated on May 3rd, 2021. 58 delinquent notices were sent on 05-16-2021. Door notices are scheduled for next week.
WE BILLED $156,579.68 EC BORO & $13,906.58 CALLERY BOR0 APRIL 2021 BILLING
TOTAL $170,468.26.
Action Items:
· Review budget, billing, transfers, and aging report.
Discussion, Updates & Action Items:
· Audit summary will be presented for next month’s meeting. I’ll be emailing draft reports this month.
· Our insurance renewal summary has been passed out separately. Need to vote on this.
Motion by Bob Dugan to approve Selective insurance renewals as presented.
Seconded by Gary Nicklas. Unanimously approved.
· Discussion regarding Dayne Long and Mangurten delinquent accounts. (Reports in packet.)
· Discussion regarding EDCO water usage. Need to start billing restroom/shower meter.
· Quickbooks 2021 is installed and running.
· Discussion regarding O’Conner property on Margaret Avenue.
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2021 ECWSA WATER PURCHASE VS WATER BILLED |
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PA AMERICAN USAGE |
ECWSA BILLING USAGE |
DIFFERENCE |
DAYS |
GL PER DAY PA AMERICAN |
GL PER DAY BILLED |
GL PER DAY UNBILLED |
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JAN |
6,172,000 |
4,315,000 |
1,857,000 |
28 |
220,429 |
154,107 |
66,321 |
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FEB |
6,155,000 |
4,034,000 |
2,121,000 |
28 |
219,821 |
144,071 |
75,750 |
|
MAR |
7,223,000 |
4,027,003 |
3,195,997 |
34 |
212,441 |
118,441 |
94,000 |
|
APRIL |
6,357,000 |
3,569,768 |
2,787,232 |
29 |
219,207 |
123,095 |
96,111 |
|
TOTAL |
25,907,000 |
15,945,771 |
9,961,229 |
119 |
871,898 |
539,715 |
332,183 |
Mars-Evans City Road Waterline Replacement Project: REVISION to Requisition #10 Summary
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MARS EVANS CITY ROAD WATERLINE REPLACEMENT PROJECT REQUISITION #10 |
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HRG |
$5996.36 |
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Mortimer’s |
$0.00 |
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Interest on previously dispersed amounts |
$1,948.44 |
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TOTAL REQUISTION #10 |
$7,944.80 |
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Operations Report: Marty Fabian
· 3 Inspections. 2 passed. 1 failure – escrow on file.
· No violations.
· Davin Beahm, Water Station Road – Recently purchased. Water is off and property is vacant. Charged 3K. Credit usage of 3K. Needs new meter after renovations.
· Discussion regarding drafting a Marburger Dairy industrial user agreement. Milk dumps in plant without notification.
· 11 meters have been changed. Discussion regarding meter replacement scheduling problems. Developing process to contact customers who do not respond to phone calls and or door tags.
· Still working on final issues with yard restorations.
Engineering Report: Mark Smith, HRG
· Report back regarding flow test for Havenwood / Maplewood Development project.
MEC PENNVEST PROJECT
· Original project has been completed. Yard restoration is in progress.
· Change Order #3 – Companion document required by Pennvest, GIS increase of $21,740.
Motion by Bob Dugan to authorize Ed Tanski to sign Mars Evans City Road Change Order #3 at $21,740 as presented. Seconded by Gary Nicklas. Unanimously approved.
· Discussion additional work. Requested estimate from Mortimers. Work must be completed by end of August.
Motion by Bob Dugan to authorize Mortimers to proceed with additional work as outlined not to exceed $35,000, which includes $15,000 remaining project funds and $20,000 from savings. Seconded by Gary Nicklas. Unanimously approved.
Motion by Bob Dugan to approve PennVest Requisition #10 as presented at $7,944.80.
Seconded by Gary Nicklas. Unanimously approved.
· Pennvest stops payments at 95% of loan. Payments will need to be paid by Authority until project completion. At that point final payment will be requested for reimbursement.
· Reminder that Pennvest requires ability to show that ECWSA rates sufficient to make project loan payments.
· Consumer Confidence Report is nearly completed. Will be announced on billing.
· Callery Pump Station planning module has been sent to DEP.
· Manhole lining will start first or second week of June.
· Review of water loss report.
Solicitor’s Report: No report.
· Discussion regarding Borough crosswalk painting. Would like to coordinate any upcoming projects with us.
Meeting moved to executive session at 8:09 p.m.
Motion to adjourn by Ed Tanski. Seconded by Gary Nicklas. Unanimously approved.
Meeting adjourned at 8:32 p.m.
