Wednesday, July 26, 2017

July 26, 2017 - ECWSA Meeting Minutes



Evans City Water and Sewer Authority Meeting
26 July, 2017

Call to order: The meeting was called to order by Chairman, Ed Tanski at 6:45 p.m.
·         Members present: Ed Tanski, Vito Pilosi, III, Joe Weltner, and Gary Nicklas.
·         Others present: Philip Lope, Esq., Laura Kamienski, Chad Hanley, HRG., Lee Dyer, Evans City Borough Council

Chairman’s Report: Ed Tanski – No report.

Solicitor Report: Philip Lope, Esq.
·         Discussion regarding the approval of Callery, LLC agreement.

Motion by Vito Pilosi, III to approve the Callery, LLC industrial user agreement contingent on confirmation that it is identical to the approved BASF agreement. Approval is also contingent on the negotiation of easement agreement for access to the lift station.
Seconded by Joe Weltner. Unanimously approved.

·         Oliver property right of way has been cleared.
·         The Marburger sub-division agreements have been signed and filed.
·         Discussion regarding Spirk/Lippert property issues.

Motion by Vito Pilosi, III, if Spirk-Belsterling will not negotiate a resolution of the Lippert sewer line problem, then the solicitor is authorized to prepare a resolution, and draft and file a declaration of taking of the property necessary to extend the sewer line from the existing Smith right of way to the Authority’s main line through the Spirk-Belsterling property.
Seconded by Ed Tanski. Unanimously approved.

Public Session:
·         Discussion regarding the holding of the Spirk-Belsterling building permit until water and sewer violations and issues are resolved.
·         Lee Dyer regarding Mark Nasky medical insurance reimbursement.
·          Evans City Borough has equipment for sale that the Authority might be interested in. Continuation of discussion of shared equipment.

Committees: No report

Review of minutes from June 28, 2017:

Motion by Joe Weltner to approve the June 28th, 2017 minutes as presented
Seconded by Gary Nicklas. Unanimously approved.

Review Bills and Accounts Payable:

Motion by Joe Weltner to pay bills as presented.
Seconded by Gary Nicklas. Unanimously approved.

2017 Budget Report Review
Motion by Joe Weltner to accept the budget report as presented.
Seconded Gary Nicklas by. Unanimously approved.

JULY 26TH 2017 ECWSA ADMINISTRATIVE REPORT

·         There were $314.70 in late charges generated on July 3rd.
·         Sent out 85 Delinquent Account Notices on 7-1-2017 against the May 2017 billing.
·         There were 17 eNETPAY payments made since the last meeting.
·         52 accounts are now enrolled in ACH AutoPay. There were 107 portal payments last month.
·         210 customers are registered for portals.
·         50 customers are registered for e-billing.

WE BILLED $145,451.67 JUNE 2017 BILLING

Action Items:
·         Monthly Transfers review and approval.

Motion by Vito Pilosi, III to approve monthly transfers as presented.
Seconded by Gary Nicklas. Unanimously approved.

·         Check Signatures
·         Approve Bills

Discussion Points and Updates
·         Medical insurance plan renewal is due.
·         Waiting for July’s reads to mail the first Callery test billing to customers. Working with Ed Conway.
·         QuickBooks online is up and running. It’s not as smooth as the desktop version, but it will include updates.
·         Review of new ECWSA News issue.

Motion by Joe Weltner to approve the Summer 2017 issue of ECWSA News as presented. Seconded by Ed Tanski. Unanimously approved.

Engineering Report:  Chad Hanley
·         Discussion regarding draft of Water Rules & Regulations. Board and admin to review.
·         Proposal to complete the sewer plant discharge permit application. $3200.00.

Motion by Vito Pilosi, III to approve HRG proposal to complete application for the sewer plant discharge permit at $3,200.00. Seconded by Joe Weltner. Unanimously approved.

Operations Report: Written Submitted
·         Air Valve #1 SBR #1 is now working properly.
·         There were three water main breaks.
·         Five water meters were replaced.
·         There were no violations in June.
·         Fire hydrant flushing is completed.
·         One dye test, passed.
·         Kirk and Marty both passed water distribution licenses.
·         Rental property with water softener leak.
§  Discussion regarding possible sewer credit. Since water went into the system, no credit available. Payment plan is available.
·         Customer on Mars-Evans City Road is complaining about bumps in pavement from a water break years ago.

Miscellaneous Business:
·         Continuation / detailed discussion regarding issues at the Spirk-Belsterling property.

Motion to adjourn by Ed Tanski Seconded by Joe Weltner. Unanimously approved.

Meeting adjourned at 8:20 p.m.