May 21, 2023 ECWSA Minutes

 

 Evans City Water and Sewer Authority Meeting

June 21, 2023

 

Call to order: The meeting was called to order by Ed Tanski at 6:01 p.m.

·         Members present; Ed Tanski, Vito Pilosi, III, Gary Nicklas, Bob Dugan

·         Others present: Chris Reese, Esq., Mark Smith, HRG, Laura Kamienski, Martin Fabian, and Hunter Hoffman

 

Public Session:  This meeting was open to the public.

·         Cherie Deener, Borough Council

§  Ball Field water line damage.

§  Shut off policies and procedures.

§  Rules & Regulations / Remove water and sewer from Borough Codes.

§  ECWSA Board Member rotations/terms.

§   

 

Review of minutes from May17, 2023

 

Motion by Vito Pilosi, III to approve May 1, 2023, minutes a presented.  

Seconded by Bob Dugan. Unanimously approved.

 

Chairman’s Report:  Ed Tanski – No report

 

Committees: No reports.

 

Budget Report & Accounts Payable:

 

·         Budget Report

§  Reviewed and presented by Ed Tanski

§  Maintenance Trailer – bring up next meeting for budgeting.

 

Motion by Bob Dugan to approve budget report as presented.

Seconded by Joe Weltner. Unanimously approved.

·         Transfers

§  Transfers proposed by Ed Tanski as follows.

§  $2500.00 from ECWSA Checking to Water Savings

§  $2500.00 from ECWSA Checking to Waterline Replacement Savings

§  $2500.00 from ECWSA Checking to Sewer Savings

§  $2500.00 from ECWSA Checking to Callery Savings

§  $570.00 from ECWSA Checking to Out of Boro Savings

§  $45000.00 from Enetpay to ECWSA Checking.

§  $9000.00 from ECWSA Checking to MECR Pennvest

 

Motion by Bob Dugan to approve transfers as amended.

Seconded by Joe Weltner. Unanimously approved.

§  Accounts Payable

§  Review accounts payable.

 

Motion by Bob Dugan to approve accounts payable as presented.

Seconded by Joe Weltner. Unanimously approved.

 

05-17-2023 OFFICE REPORT: Laura Kamienski

                                                                                                                                                                   

ACCOUNTS RECEIVABLE

There was $614.50 in late charges generated on May 1^st, 2023. 87 Delinquent notices were sent on 05-15-2023. 

 

We billed $178,710.68 EC BORO & $20,485.26 CALLERY BOR0 MARCH 2023 BILLING

TOTAL $199,195.94.

Discussion, Updates & Action Items:

·         CW Howard insurance renewals.

·        

Quickbooks Balance

Print King billing cards quotation

·         The new website is active. Training next week to make in-house updates.

·         Lead & Copper Module will be live soon.

 Operations Report: Marty Fabian

 

·         21 hydrants flushed 43 remaining.

·         No violations.

·         May Lane water main break

·         Water usage is creeping up/ called for leak detection.

·         Installing Neptune meters as part of video inspections.

·         2 Failures inspections.

 

Engineering Report: Mark Smith, HRG

 

·         Consumer Confidence Report due July 1^st, 2023. Need URL for bills to announce.

·         WWTP NPDES renewal has been submitted.

·         Byrnes & Kiefer surcharge for q4 - invoice was sent and paid. They have discontinued production.

·         Sewer Rules & Regulations Revisions for Multiple Units

§  Discussion regarding proposed that unit buildings with single meters for only grandfathered meters until any plumbing retrofits, renovations, additions etc. would need to add meters for all units.

§  New proposal to bring all multi units up to current Rules & Regulations within a reasonable time period by end of calendar year 2025.

§  To be reviewed and discussed next meeting.

·         Route 68 Sewer Line Repair and Lining Report.

§  Graziani Construction start the replacement. Discovered 10” pipe instead of 8”.

§  Only had 8” pipe. Reconnected temporarily.

§  Ran into washed out and caved in areas. Slope requirement difficulties.

§  Recommend laying 10” pipe, which requires less slope, from start to manhole at Pioneer Road.

§  Discussion regarding culvert where cave in is responsibility.

 

Motion by Ed Tanski to approve Route 68 Project revisions and additions as presented.

Seconded by Tim Green. Unanimously approved.

§  Back Flow Prevention summary report.

 

Solicitors Report: Chris Reese, Esq.

§  Request for executive session

 

Moved to executive session at 7:40 pm

 

 

Motion to adjourn by Bob Dugan. Seconded by Tim Green. Unanimously approved.

 

The meeting was adjourned at 8:10 p.m.

April 19, 2023 ECWSA Minutes

 

 Evans City Water and Sewer Authority Meeting

April 19^th, 2023

 

Call to order: The meeting was called to order by Ed Tanski at 6:03 p.m.

·         Members present; Ed Tanski, Vito Pilosi, III, Joe Weltner, Bob Dugan, Tim Green, and Gary Nicklas

·         Others present: Chris Reese, Esq., Mark Smith, HRG, Martin Fabian, and Hunter Hoffman

 

Public Session:  This meeting was open to the public.

·         Regarding rate structure and increase:

·         Rick Beahm

·         Karen McKay

·         Dave Parsons

·         Rodger Lees

·         Geri Minehart

 

Review of minutes from March 22^nd, 2023

 

Motion by Vito Pilosi, III to approve March 22, 2023, minutes a presented.  

Seconded by Bob Dugan. Unanimously approved.

 

Chairman’s Report:  Ed Tanski – No report

 

Committees: No reports.

 

Budget Report & Accounts Payable:

 

Motion by Vito Pilosi, III to approve budget report, transfers, and accounts payable as presented.

Seconded by Bob Dugan. Unanimously approved.

 

 

04-19-2023 OFFICE REPORT: Laura Kamienski

                                                                                                                                                                   

ACCOUNTS RECEIVABLE

There was $533.14 in late charges generated on April 3^rd, 2023. 80 Delinquent notices were sent on 04-18-2023. 

 

We billed $185,419.72 EC BORO & $21,813.61 CALLERY BOR0 MARCH 2023 BILLING

TOTAL $207,233.33.

Discussion, Updates & Action Items:

·         Mark, Marty, Vito, and I attended the live webinar with MuniLink going four modules available to us: Lead & Copper, Service Orders, Web Presence, and Notification System.

·         For those who haven’t, a link to the MuniLink modules webinar was sent to all board members. Please review at your convenience. Costs for notification and web presence are in the packet. Cost for Lead & Copper will be available next month with module roll out. Service Orders will replace the work order module.

 

Motion by Ed Tanski to approve additional Muni-Link modules: Lead and Copper, Notifications, Web Presence, and Service Orders. Seconded by Bob Dugan. Unanimously approved.

Operations Report: Hunter Hoffman

 

·         Maintenance Trailer training and demonstration scheduled for April 20^th, 2023.

·         No violations.

·         Main Street sewer line repairs are scheduled for April 30^th, 2023, at night.

·         22 meters have been replaced.

 

Engineering Report: Mark Smith, HRG

 

·         Completed Chapter 94 Report was submitted.

·         Discussion regarding Byrnes & Kiefer final surcharges and billing.

·         Discussion regarding multiple units building with one meter.

 

Motion by Vito Pilosi, III to clarify new sewer rate structure as one minimum charge per meter.

Seconded by Bob Dugan. Unanimously approved.

 

·         Updates on Callery Pump Station Project – gas and electricity.

 

Solicitors Report: Chris Reese, Esq. – No Report

 

Miscellaneous Business:

 

Motion to adjourn by Vito Pilosi, III. Seconded by Joe Weltner. Unanimously approved.

 

The meeting was adjourned at 7:40 p.m.

March 22, 2023 ECWSA Minutes

 

 Evans City Water and Sewer Authority Meeting

March 22^nd, 2023

 

Call to order: The meeting was called to order by Ed Tanski at 6:01 p.m.

·         Members present; Ed Tanski, Vito Pilosi, III, Joe Weltner, Bob Dugan, Tim Green, and Gary Nicklas

·         Others present: Chris Reese, Esq., Mark Smith, HRG, Hunter Hoffman

 

Public Session:  This meeting was open to the public.

 

Review of minutes from February 15^th, 2023

 

Motion by Bob Dugan to approve February 15th, 2023, minutes a presented.  

Seconded by Gary Nicklas. Unanimously approved.

 

Chairman’s Report:  Ed Tanski

·         Discussion regarding attaining Muni Link Lead & Copper Module & Alert/Notification Module.

 

 

Committees: No reports.

 

Budget Report:

·         Discussion regarding invoice for maintenance trailer.

·         Discussion regarding transfers for approval

 

Motion by Vito Pilosi, III to approve transfers as modified.

Seconded by Bob Dugan. Unanimously approved.

 

Budget Report & Accounts Payable:

 

Motion by Vito Pilosi, III to approve accounts payable as presented.

Seconded by Bob Dugan. Unanimously approved.

03-22-2023 OFFICE REPORT: Laura Kamienski

                                                                                                                                                                   

ACCOUNTS RECEIVABLE

There was $538.73 in late charges generated on March 1^st, 2023. 79 Delinquent notices were sent on 03-16-2023. 

 

We billed $162,063.16 EC BORO & $14,439.64 CALLERY BOR0 FEBRUARY 2023 BILLING

TOTAL $176,502.80.

Discussion, Updates & Action Items:

·         Callery letters were sent by Print King.

·         Need response for customer questions and comments regarding rate structure & increase for those who are unable to attend public meetings.

·         Billing structure has been updated in Munilink. Still running tests for accuracy.

·         Need date and time options for Munilink WebX meeting for:

o   Lead / Copper tracking module

o   Service Order module

o   Notification System module

o   Integrated Web Presence

These can be all at once or separate. Engineering and Operations recommended to attend Lead / Copper and Service Order presentations.

 

Operations Report: Hunter Hoffman

 

·         10 Neptune meters installed.

·         Dubrook repairs completed.

·         Main Street repair two bids are in.

 

Engineering Report: Mark Smith, HRG

 

§  Discussion regarding Main St/Route 68 75 feet of sewer line repair. Review of bids / Permit requirements.

 

Motion by Vito Pilosi, III to bid from Graziani Construction $22,323.29 to perform repairs on Route 68 sewer line.

Seconded by Gary Nicklas. Unanimously approved.

 

·         Discussion regarding Route 68 sewer line repairs for 610 feet sewer pipe lining. Co-Star approved Insight Pipe bid.

 

Motion by Vito Pilosi, III to approve Insight Pipe bid of $37,000.00 for sewer pipe lining repairs on Route 68.

Seconded by Tim Green. Unanimously approved.

 

·         Chapter 94 Report almost completed. HRG submitting to DEP. One exceedance.

·         NPDES permit application is running on time.

·         Callery Pump Station Replacement Project updates and discussion.

 

Solicitors Report: Chris Reese, Esq. – No Report

 

Miscellaneous Business:

 

Motion to adjourn by Bob Dugan. Seconded by Gary Nicklas. Unanimously approved.

 

The meeting adjourned at 7:10 p.m.