Evans City Water and Sewer Authority Meeting
28 May 2014
·
Call to order: The meeting was called to
order by Chairman Tim Schoffel at 6:14 pm.
·
Members
present: Tim Schoeffel, Vito Pilosi, Ed Tanski, Cheri Deener
·
Others
present: Philip Lope, Attorney. Kevin Wilmot, HRG. Laura Kamienski, Office Manager.
·
Public Session: This meeting was open to the public.
·
Minutes: Review of
minutes from April 30, 2014.
Motion
by Vito Pilosi to approve April 30, 2014 minutes as presented.
Seconded
by Cheri Deener. Unanimously approved.
·
Chairman Report: Tim Schoeffel
·
Cheri
Deener will attend the upcoming PMWA dinner.
·
Discussion
regarding ECWSA audit due date.
·
Discussion
regarding James Eckstein account for property at 131 Wahl Avenue. Reviewed Tim
Schoeffel’s letter to Mr. Eckstein explaining options.
·
Review
of telephone system bids for new office. Vito Pilosi recommends DBS
Telecommunications bid.
Motion
by Vito Pilosi accept bid of $2061.71 from DBS Telecommunications to install
phone system at ECWSA new location. Seconded by Ed Tanski. Unanimously approved.
·
New Building
§
Decision
to move to new office at 216 Wahl Avenue on Tuesday June 3rd at 5:00
p.m.
§
Discussion
regarding bulk mail permit and options for postage meter for new office.
§
Discussion
regarding sign for new office building. Tim is getting quotation.
§
The
Borough has agreed to Norm Nelson moving into the new office.
§
A
wireless router has been ordered for new office.
§
Discussion
regarding office equipment and furniture.
§
Nadine
Grabe, Borough Secretary, will mark time sheet for any time worked for ECWSA
business.
§
Discussion
regarding white pages listing and new phone number.
§
eNETPAY
is up and running. We need to transfer minimum balance amount into eNETPAY
dedicated bank account.
§
Laura
Kamienski checking into adding fund balance to Tim Schoeffel’s computer.
·
Review Bills & Past Due Accounts
·
Authority
would like to have a customer past due account report generated for each
meeting
·
25
shut off notices were sent.
·
Review
of accounts payable invoices.
Motion
by Ed Tanski to pay bills as presented.
Seconded
by Cheri Deener. Unanimously approved.
·
Committee Reports
·
Rules & Regulations
§
Need
to schedule a committee meeting to review.
·
Accounts, Transactions & Billing
§
Discussion
regarding Utility Billing estimation procedure. Software can estimate of any
designated length of time. Estimations to be calculated on past 12 months.
§
Discussion
regarding estimation being manually written on the meter cards. Meter read
audit report generates warnings for unusual readings and are checked each
billing.
§
Discussion
regarding changing the meter read card system to a paper report system, which
would show previous read.
·
Budget
§
Need
to wait until audit is completed to generate an accurate budget report.
§
Need
forecast of engineering costs for budget.
·
WWTP Project
§
Review
of various issues that have been resolved, e.g. dirt removal, space,
excavation, etc.
§
Overall
project is on target and on budget.
·
Cooperation Committee: No Report
·
Forward Township
§
Forward
Township is setting up their own Authority
·
BASF
§
Vito
Pilosi is in contact with BASF regarding bulk user agreement negotiation
§
BASF
has had agreement draft since March and have asked to review on July 7th.
§
Vito
Pilosi to follow up.
·
Website / Public Relations
§
Website
ü
The website
is being used and eNETPAY is live.
ü
A
video slide show of photos of the WWTP project is up on the home page.
§
Newsletter
ü
Review
of mock up.
ü
Tim
Schoeffel working on article about the sewer plant project.
ü
Discussion
regarding making the newsletter electronic, posted on line and sent by e-mail.
ü
ECWSA
meeting minutes are now available on the website.
§
Online Customer Service Forms
ü
Start
and stop service
ü
Pool
sewage credit application
ü
Duplicate
billing request
·
Administrative Report: Laura Kamienski
·
Delinquent Accounts
§
First
States has been in negotiation with Sue Volz, who no longer agrees to settle at
$500.00.
§
Collected
$251.85 Geibel / 7046
§
Nextier
/ 7166 paid to us directly, $219.60
·
Office Supplies
§
Will
need office supplies at new office.
§
ECWSA
now has an account at Staples.
§
Discussion
about acquiring a credit card for the Authority.
Motion by Vito Pilosi to purchase office
supplies for new buildings as discussed.
Seconded by Ed Tanski. Unanimously
approved.
·
Public Works Director Report: Tim Schoeffel
for Norm Nelson
·
Water
main break at 2nd and Crescent streets was repaired.
·
Solicitor’s Report: No Report
·
Engineering Report; Kevin Wilmot, HRG
·
Consumer
Confidence Report - Need to schedule a meeting between HRG and Norm Nelson.
·
Discussion
regarding annual usage calculations. New software has capability to accurately
account for any usage entry errors. This will result in more accurate
forecasts.
·
Next
WWTP Progress Meeting will be held on June 4th at 3:00 p.m.
·
Discussion
regarding bulk water sales.
·
Bond Requisition #6
§
Contract
13-01, Kappe Associates application for payment #2 - $6,627.66
§
Contract
13-02, Duperon application for payment
#2 - $145,798.75
§
Contract
13-06, Centrysis application for payment #1 - $73,500.00
§
Contract
13-07, Mid-Atlantic application for
payment #5 - $181,522.80
§
Contract
13-08, Pipeline application for payment
#3 - $109,300.50
§
Contract
13-08, Pipeline change order #1 - $20,537.60 (not included in payment)
§
Herbert,
Rowling & Grubic invoice 98165 - $21,555.81
Motion by Vito Pilosi to make payments as
outlined and
issue Bond Requisition #6 in the amount
of $538,305.52
Seconded by Ed Tanski. Unanimously
approved.
·
HRG,
Vito Pilosi and Norm Nelson have reviewed the accuracy of billings and meter
methods at Callery. Meters and billings are correct.
·
Another
meeting is scheduled for July 15th at 6:00 p.m. with Callery.
Motions to move to closed session and
adjourn after closed session by Ed Tanski.
Seconded by Cheri Deener. Unanimously
approved.
Moved to closed session at 7:45 p.m.
Meeting adjourned following closed
session.
Minutes
Prepared by Laura Kamienski
Cc
Tim Schoeffel, Vito Pilosi, Ed Tankski, Joe Weltner, Cheri Deener, Nadine Grabe and Philip Lope.
