Evans City Water and Sewer Authority Meeting
30 October 2013
1. Call
to order: The meeting was called to order by Chairman Tim Schoffel at 6:07 pm.
·
Members
present: Tim Schoeffel, Vito Pilosi, Joe Weltner, Ed Tanski, Cheri Deener,
·
Others
present: Dan Dow, HRG, Nadine Grabe, Borough Secretary, Laura Kamienski,
Administrative Assistant, Paul Foster, Evans City Borough Council
2. Minutes: Review of minutes from September 25, 2013.
Motion
by Ed Tanski to approve September 25th, 2013 minutes as corrected and amended.
Seconded
by Vito Pilosi. Unanimously approved.
3. Public
Session: This meeting
was open to the public.
4. Evans
City Borough Council Business: Paul Foster
·
Discussion
of Borough and Authority shared expenses.
·
Tim
Schoeffel to review the agreement terms.
·
Discussion
of mistake in electric bill calculations.
·
Discussion
of calculation of shared employee wages.
5. Review
Bills & Past Due Accounts: Vito Pilosi
·
Discussion
regarding the redistribution of funds, transfers, and bond deposits.
Motion
by Ed Tanski to transfer funds for redistribution as proposed.
Seconded by Cheri Deener. Unanimously
approved.
·
Discussion
of Tyler Technologies invoices. Vito suggested holding payment until software
is completely updated and functional.
·
Request
for monthly accounting reports to be emailed to Authority for review prior to
monthly meetings.
Motion
by Ed Tanski to approve check register.
Seconded by Vito Pilosi. Unanimously approved.
.
6. Public
Hearing regarding Penn-Ohio Electric Bid Withdrawal for the WWTP Project.
·
Stenographer
present and recorded the hearing proceedings for public record.
7. Public
Works Report: Norm Nelson
·
6
water meters were replaced in September.
·
Possibilities
for more aggressive record keeping of meter replacements and organizing the
capital replacement of meters.
·
Discussion
pertaining to Sue Parsons meter replacement.
·
Discussion
regarding PA One Call billing and census information.
·
Discussion
about fire hydrant winterization and obstructions.
·
Discussion
regarding shut off notices and buildings with multiple units sharing a water
line.
·
Discussion
concerning upcoming equipment operation certification classes.
8. Administrative
Report: Laura Kamienski
·
Meter
Obstructions Notice and Procedures: Failure to clear meter within 30 days of
notice will result in termination of service. Shut off notice for obstructions
to be sent via U.S. mail and posted on property door.
·
Landlord/Property
Owner Letter: Proposed compliance to property owner responsibility ordinances. Letters
to be mailed to property owners outlining water/sewer billing procedures for
rental properties to take effect on January 1, 2014.
·
Discussion
of minimum billing for vacant homes/apartments.
Tim Schoeffel to research and make proposal for minimum billing.
·
Announcing
the ECWSA Facebook page.
·
Resolution
No. 2 for new fee structure, approved at last meeting, is ready for signature.
Postcard announcement to be mailed mid-November.
·
Service
Termination fee is to be applied to customer account on date specified by the
notice. Public works department to call office if customer intends to pay at
time of shut off, but is not to collect any payments from customers. If payment
is not received by 2:30 pm service is to be terminated.
9. Solicitor’s
Report: Philip Lope
·
Discussion
of Pennsylvania water rate increase.
·
Signatures
needed for Callery complaint.
10. Engineering
Report: Dan Dow, HRG
·
Bid
opening was on October 16, 2013 for sewer plant pipeline systems.
·
Dan
Dow recommends awarding 1308 – General Construction and 1309 – Plumbing
Construction to low bidders.
·
Application
for first payment on contract 1301.
·
Discussion
of payment procedures and bond reimbursement.
·
Signatures
for Jackson Township permit applications.
Motion
by Ed Tanski to accept low bidders on contracts
1308-general
construction and 1309-plumbing construction.
Second
by Vito Pilosi. Unanimously accepted.
Motion
by Vito Pilosi to release first payment for contract 1301.
Seconded
by Ed Tanski. Unanimously approved.
11. Miscellaneous
Business:
·
Given
the upcoming WWTP contract invoices, Nadine Grabe requests amendment to fund
transfer motion to account for these payments and other bills.
·
Discussion
of construction schedule. Tim Schoeffel would like to be able to take
photographs of progress.
·
Discussion
of liability for workers at construction site. Vito Pilosi suggested that the out
of state contractors need to obtain Pennsylvania workers compensation
insurance. Dan Dow will review all contractors insurance with Philip Lope.
·
Discussion
of access to construction site and controlling possible disturbances.
Motion
by Vito Pilosi to transfer $46,442.62 from sewer savings to sewer checking
account. Seconded by Cheri Deener.
Unanimously approved.
12. Pennsylvania
Rural Water Association (PRWA) Collection Agency Service Agreement: Ed Tanski
·
Ed
Tanski has mailed the PRWA debt collection service agreement to the Authority
and administrative staff.
·
The
Authority will receive payment of the account balance on successful collections.
·
Need
an Evans City Borough resolution for the service to collect fees.
Motion
by Ed Tanski to accept the PRWA debt collection service agreement contingent on
the approval of the Evans City Borough Council passing resolution to collect
fees. Seconded by Cheri Deener. Unanimously approved.
13. Bond
Investment Possibilities: Tim Schoeffel
·
Discussion
of possible short term investments as suggested by Craig Young, Trustee.
·
Dan
Dow to advise draw down schedule.
·
Suggestion
to invite Craig Young to next Authority meeting to discuss further.
14. Adjourn
to Closed Session
Motion
by Vito Pilosi to end public meeting and adjourn to a closed session
of
the Authority to discuss Penn-Ohio bid withdrawal.
Seconded
by Ed Tanski. Unanimously approved.
15. Resume to Open Session: 8:55pm
Motion by Vito Pilosi to award contract
1310 to Penn Ohio Electric.
Seconded by Cheri Deener. Unanimously
approved.
*****
Motion by Vito Pilosi to adjourn.
Seconded by Ed Tanski. Unanimously approved.
Meeting adjourned 9:10 pm
Minutes
Prepared by Laura Kamienski
Cc
Tim Schoeffel, Vito Pilosi, Ed Tankski, Joe Weltner, Cheri Deener, Nadine Grabe and Philip Lope.
