Evans City Water and Sewer Authority Meeting
24 June 2015
Call to order:
The meeting was called to order by Chairman, Tim Schoeffel at 6:02 p.m.
·
Members
present: Tim Schoeffel, Ed Tanski, Vito Pilosi III, and Cheri Deener
·
Others
present: Philip Lope, Esquire. Brad Elder, HRG, Martin Fabian, and Laura
Kamienski.
Public Session:
This meeting was
open to the public.
Minutes: Review of minutes from May 27,
2015.
Motion
by Cheri Deener to approve May 27, 2015 minutes as presented.
Seconded
by Ed Tanski. Unanimously approved.
Chairman’s Report:
No
Report
Review Bills &
Past Due Accounts:
Motion
by Vito Pilosi, III to pay bills as presented.
Seconded
by Ed Tanski. Unanimously approved.
Employee Health
Insurance: Ed Tanski
·
Update
on discussions and meetings with Davevic.
·
There
has been a request by Martin Fabian to get a second proposal on employee health
insurance from Municipal Benefits.
·
Comparison
of carrier packages.
·
Davevic
recommends the Platinum Plan as far as cost, accessibility and ease.
·
Tim
Schoeffel to discuss adding ECWSA employees to Borough’s health insurance.
Communications
Report: No Report
Administrative Report: Laura
Kamienski
·
Review
of computer hardware purchase invoice for sewer plant and office.
·
Discussion
regarding Evans City Borough payroll reimbursement requirements.
·
Discussion
regarding meter reading/estimates process. Specifically this year during the
winter months and the number of high estimates, which were, then credited.
·
ACCOUNTS RECEIVABLE
§ There were $1,130.83
in 6% late charges generated on June
1st.
§ Sent out 90 Delinquent Account Notices on May 15th against
71 accounts ($710.00 in fees)
§ We posted 37 door notices on June 23rd.
§ Shut offs are scheduled for June 25th. (14
accounts still outstanding.)
§ There were 29 payments via eNETPAY since the last
meeting.
§ 5 customers have enrolled in Auto Pay
·
May Billing - $131,004.84
AGED
RECEIVABLES
Aged Receivables
§ 0-30 Days = $ 47,243.61
§ 30-60 Days = $ 11,213.95
§ 60-90 Days = $ 1,319.98
§ 90+ Days = $ 0.00
§
Total = $59,777.54
·
Discussion
on Mangurten outstanding balance.
ü
Calculate
interest charges on outstanding balance.
ü
Callery
account is up to date with all adjustments made in compliance with the Memorandum
of Understanding.
·
The
external hard drive is installed and working great.
·
Davison
Beauty Shop: Possible error in account configuration.
·
Review
new Tenant Update form.
ü
Implement
a forms Revision Log.
Motion
by Vito Pilosi, III to approve Tenant Update form.
Seconded
by Ed Tanski. Unanimously Approved.
·
Audit
letter signatures.
Motion
by Vito Pilosi, III to approve the 2014 audit report and to proceed with
recommendations for control policies and
procedures for completion by 12-31-2015.
Seconded
by Ed Tanski. Unanimously approved.
·
Quickbooks
update:
ü
Waiting
for auditors beginning balances.
ü
Should
be completed by August 1st.
·
Carol
Baker rental property:
ü
Discussion
concerning tenant usages and delinquent account.
ü
Terminate
per Authority.
·
Dwelling
conversion research update.
ü
Laura
Kamienski had a discussion with other authorities regarding dwelling
conversions.
ü
There
are no other steps we can take to monitor dwelling conversions.
·
Main
Street Grille is now under payment plan.
·
Cintas
billing charges.
ü
Minimum
billing charges are greater than product charges.
ü
Cancel
Cintas per Authority.
Committees:
·
Rules & Regulations: No
Report
·
Budget: No
Report
·
Accounts & Transactions: No
Report
·
New Sewer Plant Project: Ongoing.
·
Cooperation Committee: No
Report
·
Forward Township Committee
ØDiscussion regarding Forward
Township customer’s Out of Borough charge.
·
BASF: No
Report
·
Website / Public Relations: No
Report
·
Callery Borough:
ØCallery needs a new flow meter.
They are requesting our data.
Sewer Plant Report:
Martin
Fabian
·
One
DEP violation this month, due to adjustment process.
·
Delay
in taking SBR 1 down.
·
Martin
Fabian is repairing a diffuser.
·
Solicitor Report:
Philip Lope
·
Working
on refinancing Pennvest loan.
Engineering Report:
Brad Elder, HRG
·
SR3015
project agreement is executed. PennDOT waiting for final approval.
·
CCR
Report is completed
§
Discussion
regarding contingency fund.
§
Discussion
regarding miscellaneous costs incurred that were included in bond issue.
§
Discussion
regarding Penn Power pole and transformer.
§
Martin
Fabian requests the purchase of Office for the sewer plant computer
Motion
by Vito Pilosi, III to purchase Microsoft Office for sewer plant computer.
Seconded
by Ed Tanski. Unanimously approved.
·
Discussion
regarding Pipeline dispute resolution. HRG needs direction on how to proceed.
·
Discussion
regarding fire alarm dispute resolution.
ØPer C.W. Howard Insurance, they are
not required.
ØOption is either to give contractor
a credit, or install fire alarms.
·
Discussion
regarding blueprint drawings for plant: Mylar or digital
WWTP Project Bond Requisition #19
§
Contract
13-04 Xylem application for payment #6 - $153,600.00
Motion by Vito Pilosi, III to
approve Xylem application for payment #6, contract 13-04 in the amount of $153,600.00.
Seconded by Cheri Deener. Unanimously approved.
§
Contract
13-05 Trojan final application for payment - $21,500.00
Motion
by Tim Schoeffel to approve Trojan application for final payment contract 13-05
in the amount of $21,500.00, with HRG to send letter regarding defective
equipment letter.Seconded by Cheri Deener. Unanimously approved.
§
Contract
13-08 Pipeline final application for payment - $132,640.00
ü
Discussion
regarding responsibility for heat trace liquidated damages dispute.
Motion
by Vito Pilosi, III to approve Pipeline, contract 13-08 final application for
payment in the amount of $132,640.00 less estimated liquidated damages of
$8,900.00.
Seconded
by Cheri Deener. One opposed, motion passed.
§
Contract
13-09 Reno Bros. application for payment #7 - $5,999.90
Motion
Tim Schoeffel by to approve Reno Bros., contract 13-09 application for payment
#7 in the amount of $5,999.90. Seconded by Vito Pilosi, III. Unanimously
approved.
Motion
by to approve Bond Requisition #19 in the amount of $325,084.56, while cutting
a separate check for Pipeline Systems for $8,900.00 and hold. Seconded by Tim
Schoeffel. Unanimously approved.
§
Contract
13-09 Change Order Request No. 3 - $ 740.00
ü
Pressure
reducing valve on potable water.
Motion
by Tim Schoeffel to accept Reno Bros change order request #3 in the amount of
$740.00. Seconded by Vito Pilosi, III. Unanimously approved.
Miscellaneous Business
·
Discussion
regarding sewer plant visitor / tour policies.
·
Discussion
regarding sewer plant insurance.
ü
Terrorism
Insurance discussion.
Motion by Ed Tanski to reject
Terrorism Insurance.
Seconded by Tim Schoeffel.
Unanimously approved.
Motion to adjourn by Ed
Tanski. Seconded by Vito Pilosi, III.. Unanimously approved.
Meeting
adjourned to closed session, 8:14 p.m.
