December 16, 2020 ECWSA Meeting Minutes

 

 Evans City Water and Sewer Authority Meeting

December 16, 2020

Call to order: The meeting was called to order by Ed Tanski at 6:09 p.m.

·         Members present; Ed Tanski, Vito Pilosi, III, Joe Weltner, Gary Nicklas, and Bob Dugan

·         Others present: Mark Smith, Philip Lope, Esq., Marty Fabian, Laura Kamienski, and Diana Zoelle, EC Borough Council

 

Public Session:  This meeting was open to the public.

Review of minutes from November 18, 2020:

Motion by Vito Pilosi, III to approve November 18, 2020 minutes as presented.

Seconded by Bob Dugan. Unanimously approved.

 

Chairman’s Report:  Ed Tanski

 

Committees: No Report

 

Budget Report: Vito Pilosi, III – Presentation of 2021 Budget for Board Review

 

Motion by Joe Weltner to approve the 2021 proposed ECWSA budget as presented.

Seconded by Bob Dugan. Unanimously accepted.

 

Motion by Bob Dugan to approve an eight percent increase to water rates effective January 1^st, 2021.

Seconded by Joe Weltner. Unanimously accepted.

 

Bills / Budget / Accounts Payable:

·         Approval of budget report and bill payments postponed until next month.

 

Motion by Vito Pilosi, III to make normal monthly transfers as presented, including transfer from Mars-Evans City Road Deposit Account to Combined Checking not to exceed $400,000.00.

Seconded by Joe Weltner. Unanimously accepted.                                                                                                                                                 

OFFICE REPORT: Laura Kamienski

 

·         Discussion regarding remote access to office system by Laura Kamienski.

 

Motion by Bob Dugan to permit remote access to office system by Laura Kamienski.

Seconded by Vito Pilosi, III. Unanimously approved.

 

·         Remaining Office Report postponed to next meeting.

Operations Report: Marty Fabian

·         Generator Maintenance Agreement – Review of proposal from Penn Power Systems to take over agreement.

 

Motion by Vito Pilosi, III to approve proposal from Penn Power Systems for generator maintenance as presented.in the amount of $2,745.00 for three years. Seconded by Bob Dugan. Unanimously approved.

 

·         No violations.

 

Engineering Report: Mark Smith, HRG – No Report.

·         Report back regarding flow test for Havenwood Development project. Everything showed positive results with the implementation of the new water main.

·         Sewer manhole lining is scheduled for early 2021.

 

MEC PENNVEST PROJECT

·         Line is now installed to Lucky Dog (John’s Bar.)

·         Progress meeting four was held on December 9^th, 2020.

·         Change Order #3 – Resulting from unforeseen issues during construction. In the amount of $8,002.02. This change order was signed by Ed Tanski per previous motion.

·         Projected project savings will be approximately $300,000.00. Discussion regarding designating these funds to various additional system issues, such as issues on North Washington and Jefferson Streets, and additional valve repairs and replacements.

 

Motion by Joe Weltner to authorize Mark Smith of HRG to move forward on additional projects.

Seconded by Bob Dugan. Unanimously approved.

 

·         Discussion regarding possibility of future GIS mapping of entire project.

 

Solicitor’s Report: Philip Lope, Esq. – No Report

 

Motion to adjourn by Bob Dugan. Seconded by Joe Weltner. Unanimously approved.

 

Meeting adjourned at 8:02 p.m.

 

November 18, 2020 ECWSA Meeting Minutes

 

 Evans City Water and Sewer Authority Meeting

November 18^th, 2020

Call to order: The meeting was called to order by Ed Tanski at 6:01 p.m.

·         Members present; Ed Tanski, Vito Pilosi, III, Joe Weltner, Gary Nicklas, Tim Green, and Bob Dugan

·         Others present: Mark Smith, Philip Lope, Esq., and Marty Fabian

 

Public Session:  This meeting was open to the public.

Review of minutes from October 21, 2020:

Motion by Vito Pilosi, III to approve October 21, 2020 minutes as presented.

Seconded by Bob Dugan. Unanimously approved.

Chairman’s Report:  Ed Tanski

·         Attended MECR Project production meeting. Everything is going well.

 

Committees: No Report

Bills / Budget / Accounts Payable:

·         Discussion regarding the cost of sewer chemicals.

o   Double check coding for MECR Project Engineering

Motion by Vito Pilosi, III to approve monthly bills, budget as presented, and transfers with the amendment that the transfer for MECR Pennvest transfer no to exceed $290,000.00.

Seconded by Bob Dugan. Unanimously approved.

 

OFFICE REPORT: Laura Kamienski-Written Submitted

                                                                                                                                                                   

ACCOUNTS RECEIVABLE

·         There was $284.97 in late charges generated on November 2^nd, 2020.  66 delinquent notices were sent on 11-16-2020. We have 15 active payment plans. Two payment plan warning letters going out next week. Door notices are scheduled for 11-30-2020 due to the holiday.

 

WE BILLED $153,390.25 EC BORO & $15,875.96 CALLERY BOR0 SEPTEMBER 2020 BILLING

TOTAL $169,266.21.

2020 ECWSA WATER PURCHASE VS WATER BILLED
	PA AMERICAN USAGE	ECWSA BILLING USAGE	DIFFERENCE	DAYS	GL PER DAY PA AMERICAN	GL PER DAY BILLED	GL PER DAY UNBILLED
JAN	5,750,000	3,606,000	2,144,000	31	185,484	116,323	69,161
FEB	5,007,000	3,683,000	1,324,000	28	178,821	131,536	47,286
MAR	5,626,000	3,225,000	2,401,000	32	175,813	100,781	75,031
APRIL	5,367,000	3,123,000	2,244,000	30	178,900	104,100	74,800
MAY	5,263,000	3,674,000	1,589,000	29	181,483	126,690	54,793
JUN	6,062,000	3,598,000	2,464,000	32	189,438	112,438	77,000
JULY	6,125,000	3,984,000	2,141,000	31	197,581	128,516	69,065
AUGUST	5,672,000	3,708,000	1,964,000	29	195,586	127,862	67,724
SEPT	5,766,000	3,442,000	2,324,000	32	180,188	107,563	72,625
OCT	6,367,000	3,580,000	2,787,000	30	212,233	119,333	92,900
TOTAL	57,005,000	35,623,000	21,382,000	304	1,875,526	1,175,141	700,385

 

Action Items:

·         Review budget, billing, transfers, and aging report.

·         Review banking reports.

·         Proposal from Print King for billing cards. Please review and advise approval and quantity.

Motion by Vito Pilosi, III to approve proposal by Print King for 20,000 billing cards as presented.

Seconded by Bob Dugan. Unanimously approved.

·         Proposed meeting dates for 2021:

01-20 / 02-17 / 03-17 / 04-21 / 05-19 / 06-23 / 07-21 / 08-18 / 09-22 / 10-20 / 11-17 / 12-22

 

Motion by Vito Pilosi, III to approve 2021 meeting dates as presented.

Seconded by Joe Weltner. Unanimously approved.

For Review or Discussion

·         Researched JPM for payroll. While they are less costly, their reporting system is haphazard and inconsistent, including reports on tax filings.  There are mistakes on payroll.  I think it would negatively affect our audits and efficiency. I would not recommend switching companies.

 

Mars-Evans City Road Waterline Replacement Project Requisition #4 Summary

MARS EVANS CITY ROAD WATERLINE REPLACEMENT PROJECT REQUISITION #4
11/18/2020 ECWSA BOARD MEETING (Corrected and amended in motion above.)
HRG				$55,292.14
Mortimer’s				$234,139.61
Interest on previously dispersed amounts				$147.19
TOTAL REQUISTION #4				$289,578.94

Operations Report: Marty Fabian

·         No violations

·         Third week in December is expected completion for the waterline placement.

·         Discussion regarding damage to line at Marburger property and regarding air release and manholes.

·         Discussion regarding repair to skid loader ignition switch.

·       Engineering Report: Mark Smith, HRG

·         Report back regarding flow test for Havenwood Development project. Everything showed positive results with the implementation of the new water main.

·         Jackson Township Authority / Franklin Road Corridor – discussion regarding scenario in which Jackson would buy water from Cranberry, install the infrastructure, but doesn’t want to maintain the system or administration for approximately 40 customers. ECWSA would send monthly bill to Jackson for administration and maintenance.

·         Manhole lining quotation for 4 manholes. Gave verbal authorizations $9,390.00 within the approved amount.

 

MEC PENNVEST PROJECT

·         Change Order #2 – In the amount of $34,457.89. Includes broken eight-inch valve that caused delays and labor.  Service lines that were unknown and were hit causing delays. Overtime to repair nonfunctional valves. Issues with lines at President’s Square additional connection.

 

Motion by Joe Weltner to approve Change Order #2 as presented.

Seconded by Bob Dugan. Unanimously approved.

 

·          Presentation of contractor application for payment number 2 for Mortimer’s in the amount of $234,139.61.

 

Motion by Joe Weltner to approve contractor application for payment number 2 as presented.

Seconded by Bob Dugan. Unanimously approved.

 

·         Service has been transferred to South Street. All is in service and passed lab testing.

 

Solicitor’s Report: Philip Lope, Esq.

 

·         Discussion regarding Fritch easement. Is moving forward.

·         Report back and discussion regarding Morning Glory Farms development.

Meeting moved to executive session. 

 

Motion to adjourn by Vito Pilosi, III.. Seconded by Joe Weltner. Unanimously approved.

 

Meeting adjourned at 7:50 p.m.