Evans City Water and Sewer Authority Meeting
November 18th, 2020
Call
to order: The meeting was called to order by
Ed Tanski at 6:01 p.m.
·
Members
present; Ed Tanski, Vito Pilosi, III, Joe Weltner, Gary Nicklas, Tim Green, and
Bob Dugan
·
Others
present: Mark Smith, Philip Lope, Esq., and Marty Fabian
Public Session: This meeting was open to the public.
Review of minutes from October 21, 2020:
Motion by Vito
Pilosi, III to approve October 21, 2020 minutes as presented.
Seconded by Bob Dugan. Unanimously approved.
Chairman’s
Report: Ed Tanski
·
Attended MECR Project production meeting. Everything
is going well.
Committees: No Report
Bills
/ Budget / Accounts Payable:
·
Discussion
regarding the cost of sewer chemicals.
o Double check coding for MECR Project Engineering
Motion
by Vito Pilosi, III to approve monthly bills, budget as presented, and
transfers with the amendment that the transfer for MECR Pennvest transfer no to
exceed $290,000.00.
Seconded
by Bob Dugan. Unanimously approved.
OFFICE
REPORT: Laura Kamienski-Written
Submitted
ACCOUNTS
RECEIVABLE
·
There
was $284.97 in late charges
generated on November 2nd, 2020.
66 delinquent notices were sent on 11-16-2020. We have 15 active payment plans. Two payment plan warning letters going out next
week. Door notices are scheduled for 11-30-2020 due to the holiday.
WE BILLED $153,390.25
EC BORO & $15,875.96 CALLERY BOR0 SEPTEMBER 2020 BILLING
TOTAL $169,266.21.
|
2020
ECWSA WATER PURCHASE VS WATER BILLED |
|||||||
|
PA AMERICAN USAGE |
ECWSA BILLING USAGE |
DIFFERENCE |
DAYS |
GL PER DAY PA AMERICAN |
GL PER DAY BILLED |
GL PER DAY UNBILLED |
|
|
JAN |
5,750,000 |
3,606,000 |
2,144,000 |
31 |
185,484 |
116,323 |
69,161 |
|
FEB |
5,007,000 |
3,683,000 |
1,324,000 |
28 |
178,821 |
131,536 |
47,286 |
|
MAR |
5,626,000 |
3,225,000 |
2,401,000 |
32 |
175,813 |
100,781 |
75,031 |
|
APRIL |
5,367,000 |
3,123,000 |
2,244,000 |
30 |
178,900 |
104,100 |
74,800 |
|
MAY |
5,263,000 |
3,674,000 |
1,589,000 |
29 |
181,483 |
126,690 |
54,793 |
|
JUN |
6,062,000 |
3,598,000 |
2,464,000 |
32 |
189,438 |
112,438 |
77,000 |
|
JULY |
6,125,000 |
3,984,000 |
2,141,000 |
31 |
197,581 |
128,516 |
69,065 |
|
AUGUST |
5,672,000 |
3,708,000 |
1,964,000 |
29 |
195,586 |
127,862 |
67,724 |
|
SEPT |
5,766,000 |
3,442,000 |
2,324,000 |
32 |
180,188 |
107,563 |
72,625 |
|
OCT |
6,367,000 |
3,580,000 |
2,787,000 |
30 |
212,233 |
119,333 |
92,900 |
|
TOTAL |
57,005,000 |
35,623,000 |
21,382,000 |
304 |
1,875,526 |
1,175,141 |
700,385 |
Action
Items:
·
Review
budget, billing, transfers, and aging report.
·
Review
banking reports.
·
Proposal
from Print King for billing cards. Please review and advise approval and quantity.
Motion by Vito Pilosi, III to approve
proposal by Print King for 20,000 billing cards as presented.
Seconded by Bob Dugan. Unanimously
approved.
·
Proposed
meeting dates for 2021:
01-20
/ 02-17 / 03-17 / 04-21 / 05-19 / 06-23 / 07-21 / 08-18 / 09-22 / 10-20 / 11-17
/ 12-22
Motion by Vito
Pilosi, III to approve 2021 meeting dates as presented.
Seconded by Joe Weltner.
Unanimously approved.
For
Review or Discussion
·
Researched
JPM for payroll. While they are less costly, their reporting system is
haphazard and inconsistent, including reports on tax filings. There are mistakes on payroll. I think it would negatively affect our audits
and efficiency. I would not recommend switching companies.
Mars-Evans City
Road Waterline Replacement Project Requisition #4 Summary
|
MARS EVANS CITY ROAD WATERLINE
REPLACEMENT PROJECT REQUISITION #4 |
|||||||
|
11/18/2020 ECWSA BOARD MEETING (Corrected
and amended in motion above.) |
|
|
|
|
|||
|
HRG |
$55,292.14 |
|
|
|
|||
|
Mortimer’s |
$234,139.61 |
||||||
|
Interest on previously dispersed
amounts |
$147.19 |
|
|
|
|||
|
TOTAL REQUISTION #4 |
|
$289,578.94 |
|||||
Operations Report: Marty Fabian
·
No
violations
·
Third
week in December is expected completion for the waterline placement.
·
Discussion
regarding damage to line at Marburger property and regarding air release and
manholes.
·
Discussion
regarding repair to skid loader ignition switch.
· Engineering Report: Mark Smith, HRG
·
Report back regarding flow test for Havenwood
Development project. Everything showed positive results with the implementation
of the new water main.
·
Jackson Township Authority / Franklin Road Corridor
– discussion regarding scenario in which Jackson would buy water from Cranberry,
install the infrastructure, but doesn’t want to maintain the system or administration
for approximately 40 customers. ECWSA would send monthly bill to Jackson for
administration and maintenance.
·
Manhole lining quotation for 4 manholes. Gave
verbal authorizations $9,390.00 within the approved amount.
MEC
PENNVEST PROJECT
·
Change Order #2 – In the amount of $34,457.89. Includes
broken eight-inch valve that caused delays and labor. Service lines that were unknown and were hit
causing delays. Overtime to repair nonfunctional valves. Issues with lines at
President’s Square additional connection.
Motion by Joe Weltner
to approve Change Order #2 as presented.
Seconded by Bob
Dugan. Unanimously approved.
·
Presentation
of contractor application for payment number 2 for Mortimer’s in the amount of $234,139.61.
Motion by Joe Weltner
to approve contractor application for payment number 2 as presented.
Seconded by Bob
Dugan. Unanimously approved.
·
Service has been transferred to South Street. All
is in service and passed lab testing.
Solicitor’s
Report: Philip Lope, Esq.
·
Discussion regarding Fritch easement. Is moving
forward.
·
Report back and discussion regarding Morning Glory
Farms development.
Meeting moved to executive session.
Motion to adjourn by Vito
Pilosi, III.. Seconded by Joe Weltner. Unanimously approved.
Meeting adjourned at 7:50
p.m.
