Wednesday, December 16, 2015

December 16, 2015 ECWSA Minutes

Evans City Water and Sewer Authority Meeting
16 December 2015

Call to order: The meeting was called to order by Chairman, Tim Schoeffel at 6:04 p.m.
·         Members present: Tim Schoeffel, Ed Tanski, and Joe Weltner, Cheri Deener
·         Others present: Chad Hanley, Philip Lope, Esq., Martin Fabian, Laura Kamienski, and Lee Dyer, Evans City Borough Council

Public Session: This meeting was open to the public.

Minutes: Review of minutes from November 18, 2015.
Motion by Ed Tanski to approve November 18, 2015 minutes as presented.
Seconded by Vito Pilosi, III. Unanimously approved.

Chairman’s Report:
·         Callery engineers are working on a report for review.
·         Cheri Deener submitted her resignation letter.

Committees:
§  Rules & Regulations: No Report
§  Budget: No Report
§  Accounts & Transactions: No Report
§  New Sewer Plant Project: Ongoing.
§  Cooperation Committee: No Report
§  Forward Township Committee: Tim Schoeffel
üDiscussion regarding reply letter and Out of Borough fee.
§  BASF: No Report
§  Website / Public Relations: Laura Kamienski
§  Callery Borough: Tim Schoeffel
üDiscussion regarding generator improvements.

Review Bills & Past Due Accounts

Motion by Joe Weltner to pay bills as presented.
Seconded by Ed Tanski. Unanimously approved.

Motion by Vito Pilosi, III to approve monthly transfers as listed.
Seconded by Joe Weltner. Unanimously approved.

Administrative Report: Laura Kamienski
·         ACCOUNTS RECEIVABLE
§  There were $1,357.77 in 6% late charges generated on December 1st.
§  Sent out 105 Delinquent Account Notices on December 14th  against 79 accounts ($790.00 in fees)
§  Door notices will be posted on 12-28-2015
§  Due to the holiday, shut-offs are scheduled 12-30-2015.
§  There were 32 payments via eNETPAY since the last meeting.
§  35 customers are now enrolled in Auto Pay, with one pending.

§  November 2015 Billing = $132,169.71

AGED RECEIVABLES
Aged Receivables
§   0-30 Days =   $ 76,869.89
§   30-60 Days = $   7,730.14
§   60-90 Days = $    411.79
§   90+ Days =    $    504.91
§   Total =           $ 85,516.73

                 AGED RECEIVABLES LIEN & CLOSED ACCOUNTS
§   0-30 Days =   $ 615.28
§   30-60 Days = $   5,972.01
§   60-90 Days = $    620.76
§   90+ Days =    $ 12,970.17
§   Total =          $ 20,178.23

·         The winter edition of ECWSA News is published. Next issue will contain an article about Marty, “Meet Our Sewer Plant Operator.”
·         Out of Borough and Callery Lift Station savings accounts are now open. Remaining Nextier accounts can now be closed.
·         There has been no response from Joseph Clark – 308 East Main St. regarding past due balances and illegal sump pump. A lien has been filed against this property.
·         Paul Alarcon paid his past due balance before a lien was filed. He also ordered an inspection and dye testing. The water has been turned on and a new meter installed.
·         The fire hydrant on North Washington St., which was hit by a car has been repaired. Repair costs have been submitted to the police.

Public Works Director Report: Norm Nelson – Written submitted report
·         A service line on Mars Evans City Road that were damaged by digging. There were no markings, so no invoice can be sent.
·         A water line break on Van Buren Street was repaired.

Sewer Plant Report: Martin Fabian
·         Discussion regarding fire alarm system.
·         There were no violations in November.
·         Marburger Dairy sent 200 or 300 gallons of milk on 12-8. The plant was able to handle the shock.
·         There were two inspection/dye tests. Both passed.

Solicitor Report: Philip Lope
·         Pennvest loan is going through Northwest Bank and should close in January sometime. The new loan will be at a lower interest rate than the current loan.

Motion by Ed Tanski to authorize Tim Schoeffel and Laura Kamienski to
execute the required documents for the closing of the Northwest Bank Pennvest loan.
Seconded by Cheri Deener. Unanimously approved.

·         Discussion regarding the Mangurten accounts and land negotiation.

Engineering Report: Chad Hanley, HRG

Bond Requisition #24 / Final Requisition.
·         Penn Ohio – Contract 13-10 final application for payment. - $20,878.94

Motion by Vito Pilosi, III to approve Penn-Ohio final application for payment. 
Seconded by Joe Weltner. Unanimously approved.

·         Total for Bond Requisition #24 = $23,990.59

Motion by Cheri Deener to approve bond requisition #24 in the amount of $23,990.59.
Seconded by Joe Weltner. Unanimously approved.

·         Presentation of HRG 2016 service agreement and rates.

Motion by Ed Tanski to approve HRG 2016 service agreement in the amount of $4,200.00.
Seconded by Joe Weltner. Unanimously approved.

Motion to adjourn by Vito Pilosi, III.
Seconded by Cheri Deener. Unanimously approved.

·         Meeting adjourned at 7:58 p.m.