Evans City Water and Sewer Authority Meeting
18 November 2015
Call to order:
The meeting was called to order by Chairman, Tim Schoeffel at 6:05 p.m.
·
Members
present: Tim Schoeffel, Ed Tanski, and Joe Weltner
·
Others
present: Chad Hanley, HRG, Martin Fabian, Laura Kamienski, and Lee Dyer, Evans
City Borough Council
Public Session:
This meeting was
open to the public.
Minutes: Review of minutes from October 28,
2015
Motion
by Ed Tanski to approve October 28, 2015 minutes as presented.
Seconded
by Joe Weltner. Unanimously approved.
Chairman’s Report:
·
Met
with Ed Conway of Callery Borough regarding 2016 rates.
Communications
Report: No Report
Committees:
§
Rules & Regulations: No
Report
§
Budget: No
Report
§
Accounts & Transactions: No
Report
§
New Sewer Plant Project: Ongoing.
§
Cooperation Committee: No
Report
§
Forward Township Committee: Tim
Schoeffel
üOpen bank account to hold out of
borough service charge monies.
§
BASF: No
Report
§
Website / Public Relations: Laura
Kamienski
üECWSA NEWS Winter 2015 edition is
almost completed.
§
Callery Borough: Tim Schoeffel
Review Bills & Past Due
Accounts
Motion
by Ed Tanski to pay bills as presented.
Seconded
by Joe Weltner. Unanimously approved.
Administrative Report: Laura
Kamienski
·
ACCOUNTS
RECEIVABLE
§ There were $1,485.90 in
6% late charges generated on November 1st.
§ Sent out 116 Delinquent Account Notices on November 12th
against 94 accounts ($940.00 in fees)
§ We posted 46 door notices on November 18th.
§ Due to the holiday, shut-offs are scheduled for
11-23-2015
§ There were 32 payments via eNETPAY since the last
meeting.
§ 32 customers are now enrolled in Auto Pay, with one
pending.
§ October 2015
Billing - $142,677.69
AGED
RECEIVABLES
Aged Receivables
§ 0-30 Days = $
76,325.42
§ 30-60 Days = $
4,359.86
§ 60-90 Days = $
725.83
§ 90+ Days = $ 436.32
§
Total = $ 81,847.43
AGED RECEIVABLES LIEN & CLOSED ACCOUNTS
§ 0-30 Days = $
3,093.05
§ 30-60 Days = $
620.76
§ 60-90 Days = $
752.19
§ 90+ Days = $
12,381.42
§ Total = $ 16,847.42
·
Monthly
funds transfer review.
·
Long’s
payment plan is satisfied.
·
Frances
LeFevre – 215 Elizabeth: Instructions not to fill out claim form.
·
Sent
Paul Alarcon & Joseph Clark lien warning letters. No response yet.
·
Discussion
regarding payment plan for Mangurten tenants.
Motion
by Ed Tanski to approve payment plan for tenants at 820 North Washington.
Seconded
by Joe Weltner. Unanimously approved.
·
Klingensmith
property: Unable to terminate. Partial payment received.
·
Update
billing policies and fees discussion.
Motion by Ed Tanski to approve billing
policy procedure update of a $25.00 administrative fee for work orders to
terminate service, and a $60.00 fee for accounts that service has been
terminated. Seconded by Joe Weltner. Unanimously approved.
·
2016
meeting dates review
Motion
by Ed Tanski to approve 2016 ECWSA meeting dates as presented.
Seconded
by Joe Weltner. Unanimously approved.
Public Works Director Report:
Norm
Nelson – No Report
Sewer Plant Report:
Martin
Fabian
·
Completed
inspection/dye testing at 212 Van Buren. No violations were found.
·
Inspected
308 East Main Street.
§
There
is a water meter present at the property.
§
There
is an illegal sump pump connected to the sewer system.
§
Confirmed
reading at Brooker residence.
·
Penn-Ohio
is almost complete with the fire alarm system. Still needs a battery back-up.
§
Discussion
regarding fire alarm platform; SCADA, dedicated line, or alarm company to
direct calls.
·
Phosphorus
was within limits with no chemical treatment.
Solicitor Report:
Philip
Lope – No report
Engineering Report:
Chad
Hanley, HRG
·
No
bond requisition for November. HRG invoice will be included in next
requisition.
·
Next
requisition should be the final requisition.
·
12th
quarterly report is due at the end of January.
·
CEAR
will be completed and sent to the Trustee by January 15th.
·
Confirmation
of Assignment – time and materials for work done on Callery rate analysis
Motion
by Ed Tanski to approve HRG time and materials assistance for
Callery
Borough rate analysis and reconciliation, in the amount of $3,900.00 for HRG.
Seconded
by Joe Weltner. Unanimously approved.
Motion to adjourn by Ed Tanski
Seconded by Joe Weltner. Unanimously
approved.
·
Meeting adjourned at 7:58 p.m.
