November 28, 2018 - ECWSA Meeting MInutes

 Evans City Water and Sewer Authority Meeting

November 28^th, 2018

Call to order: The meeting was called to order by Ed Tanski at 6:08 p.m.

·         Members present: Ed Tanski, Joe Weltner, Vito Pilosi, III, Gary Nicklas, and Tim Green.

·         Others present: Laura Kamienski, Martin Fabian, Philip Lope, Esq., Chad Henley and Mark Smith, HRG

Public Session:  This meeting was open to the public.

Review of minutes from October 24^th, 2018:

Motion by Vito Pilosi, III to approve October 24^th, 2018 minutes as presented.

Seconded by Joe Weltner. Unanimously approved.

Chairman’s Report:

·         Recognition of the invaluable help we received from Butler Area Sewer Authority, Cranberry Township Sewer Authority, and the Cranberry Fire Police, Station 21, repairing a collapsed sewer line on Main Street.

·         Updates and discussion regarding home development in the area.

·         Discussion regarding Crestwood Drive sewer line configuration, lack of easements, line size etc.

Committees:

·         Rules & Regulations: No Report

·         Cooperation Committee: No Report

Bills / Accounts Payable:

·         Review of monthly bills.

Motion by Vito Pilosi, III to approve payment of bills as presented.

Seconded by Tim Green. Unanimously approved.

·         Review monthly transfers

Motion by Vito Pilosi, III to approve the monthly transfers as noted below.

Seconded by Gary Nicklas. Unanimously approved.

·         Combined Checking to Water Savings - $1000.00

·         Combined Checking to Waterline Replacement - $1000.00

·         Combined Checking to Sewer Savings - $1000.00

·         Combined Checking to Callery Savings -$1000.00

·         Combined Checking to Out of Boro Savings - $570.00

·         Combined Checking to Bond Savings - $50000.00

·         Combined Checking to Mortgage Payment - $1870.34

·         eNETPAY to Combined Checking - $3800.00

Budget Report Review:

·         Additional reports provided for 2019 budget projections.

Office Report: Laura Kamienski

ACCOUNTS RECEIVABLE

·         There were $412.30 in late charges generated on November 1^st, 2018.

·         We sent out 105 delinquent account notices against the September 2018 billing. Posted 32 door notices on 11-27-2018. Shut offs are scheduled for tomorrow.

WE BILLED $142,136.68 EC BORO & $18,097.76 CALLERY BORO OCTOBER 2018 BILLING

TOTAL $160,234.44

2018 ECWSA WATER PURCHASE VS WATER BILLED PA AMERICAN USAGE ECWSA BILLING USAGE DIFFERENCE JAN 6,052,000 3,657,000 2,395,000 FEB 4,721,000 3,249,000 1,472,000 MAR 4,714,000 2,702,000 2,012,000 APRIL 4,618,000 3,242,000 1,376,000 MAY 6,145,000 3,224,000 2,921,000 JUN 4,536,000 3,148,000 1,388,000 JUL 5,169,000 3,291,000 1,878,000 AUG 5.021,000 3,365,000 1,656,000 SEP 4,056,000 3,596,000 460,000 OCT 5,228,000 3,511,000 1,717,000 TOTAL 17,275,000

Action Items:

·         Monthly Transfers review and approval.

·         Check Signatures

·         2019 EC Boro Purchase of Assets amount.

·         Print King parking signs quotation review. The guys will need to buy poles for the signs and install them. Suggest vinyl letters for Do Not Block Garage.

Discussion Points and Updates

·         Byrnes & Keifer has accepted our calculations and paid the balance on the well meter account.

·         Byrnes & Keifer sent an email requesting that we combine the usage charges from both meters. One is a well and the other a city water source, just like Marburger.

·         Nationwide fire hydrant claim is finally being processed and paid. There was a final question regarding the quoted possible additional charges. These additional charges weren’t necessary.

·         Annual budget is due December as part of indenture requirements. Recommend proposing budget based on Nov 2017 to Nov 2018 Profit and Loss Report & YTD Budget Report.

·         Discussion regarding ECWSA building renovations and purchase of meeting chairs/tables.

OPERATIONS REPORT: Marty Fabian – Written Submitted

·         No violations.

·         2 dye tests. Both passed.

·         Effluent flow meters are out for repairs. Rental units are in place.

·         Power outage affected the level pressure transducer. Had to run a generator until power was restored. Need to look into an automatic generator.

·         Power outage at plant also. Generator will need extra service because of it.

·         Sewer line collapse on Main Street.

·         Water leak on Van Buren Street repaired.

·         Discussion regarding damaged fire hydrant Mars-Evans City Road.

Engineering Report: Mark Smith, HRG

·         CEAR report update. Need proposal signature.

·         HRG recommends accepting the NPDES Permit as written.

·         Report back from meeting with Sheffler Engineering and Realtor, regarding May Lane area property development.

Motion by Vito Pilosi, III to approve HRG’s proposal to conduct a water feasibility for NVR, Inc.study, pending opening an escrow account to hold monies from NVR, Inc. for HRG reimbursement.

Seconded by Ed Tanski. Unanimously approved.

Solicitor’s Report: Phil Lope, Esq.

·         Update on Mangurten lawsuit.

·         Continuing to research LeFevre Marshal Sale and non-release of lien.

Motion by Vito Pilosi, III to adjourn. Seconded by Joe Weltner.

Unanimously approved.

Meeting ended at 7:45 p.m.