Evans City Water and Sewer Authority Meeting
25 September 2013
1.
Call to order:
·
The
meeting was called to order by Chairman Tim Schoffel at 6:03 pm.
·
Members
present: Tim Schoeffel, Vito Pilosi, Joe Weltner, Ed Tanski, Cheri Deener, Dan
Dow, HRG, Nadine Grabe, Borough Secretary, Laura Kamienski, Administrative
Assistant.
2. Minutes: Review of minutes from August 28 and September 5, 2013.
Motion
to approve amended minutes from
the
August 28th and September 5th, 2013 minutes by Ed Tanski.
Seconded
by Vito Pilosi. Unanimously approved as
amended.
3. Public
Session: This meeting
was open to the public. Sue Parsons was
in attendance to discuss her water and sewer account.
·
Sue
Parsons wanted to discuss why she is receiving two bills when other area salon home
businesses are receiving a single bill. Her account had been established as
such for unknown reasons. She will receive only one bill in future.
·
The
meter at Sue Parsons’s property has not been registering usage properly. Norm
Nelson discussed arranging an appointment to replace the defective meter.
4. Communications
Report: The Authority
received a thank you letter from Sharon Geffel, PNC Bank regarding the bond
issue on September 18, 2013
5. Review
Bills & Past Due Accounts:
·
Vito
Pilosi requested to receive accounting reports for previous month prior to
scheduled meetings.
·
Bills
and accounts were reviewed and discussed.
·
Discussion
regarding the transfer of the 2009 Pennvest loan to the Water & Sewer
Authority accounts. Adrienne Vicari, HRG to take care of this matter per Dan
Dow, HRG.
Motion
by Cheri Deener to approve bills as presented.
Seconded
by Joe Weltner. Unanimously approved.
.
6. Administrative
Report: Laura Kamienski, Water & Sewer Authority Administrative Assistant
and Nadine Grabe, Borough Secretary
·
Proposal
to initiate fees structures in line with other boroughs. Including:
1. Past Due Notice Fee – 5.00
2. Shut Off Notice Fee – 10.00
3. Shut Off Water – 30.00
4. Turn On Water – 30.00
5. Service Call Charge: Damaged meters,
Clear obstructions from meter, etc. – 50.00
·
Discussion
of policy regarding temporarily vacant dwellings billing structure. Tim
Schoeffel to research similar policies. Decision tabled until next meeting.
·
Discussion
to raise NSF fee to cover the cost charged to Authority accounts. Authority
requested that Nadine contact Philip Lope, Attorney to research the law
regarding NSF fees. Decision tabled until more information becomes available.
·
Discussion
of purchasing an office phone for Laura Kamienski and adding a separate Water
& Sewer extension at the cost of 150.00.
·
Concluding
discussion: Laura Kamienski to contact Philip Lope to prepare a formal
resolution regarding the new fee structure.
·
Discussion
regarding the set up and initiation of the General Ledger module of new
software. Vito to contact Sue Kelly, Tyler Technologies regarding the delay.
·
Discussion
regarding sending bill copies to tenants on request.
Motion
by Vito Pilosi to approve five fees as written
Seconded by Ed Tanski. Unanimously approved.
******
Motion
by Vito Pilosi to approve the purchase of office phone
for
the Authority. Seconded by Ed Tanski. Unanimously approved.
7. Public
Works Director Report: Norm Nelson
·
Discussion
of the new work order format for meter changes and other service orders.
·
Discussion
of bulk water sales from fire hydrant. Dan Dow, HRG to obtain permits.
8. Engineering
Report: Dan Dow, HRG
·
Pre-bidding
meeting for the final construction phase of the new WWTP to be held on October
2, 2013 at 2:00 pm at the Evans City Borough Building.
·
Nadine
to reserve conference room for meeting.
·
HRG
to advertise for the meeting.
·
Dan
Dow left a copy of the plans for contractors to view.
9. Adjourn to Closed Session:
Motion
by Vito to end public meeting and adjourn to a closed session of the
Authority
to discuss personnel issues.
Seconded
by Joe Weltner. Unanimously approved.
10. Authority adjourned to closed session 7:45
pm
Motion by Ed Tanski to approve and file
the complaint against Callery Borough as amended. Seconded by Vito Pilosi.
Unanimously approved.
*****
Motion by Cheri Deener to adjourn.
Seconded by Ed Tanski. Unanimously approved.
Meeting adjourned 8:05 pm
Minutes
Prepared by Laura Kamienski
Cc
Tim Schoeffel, Vito Pilosi, Ed Tankski, Joe Weltner, Cheri Deener, Nadine Grabe and Philip Lope.
Attachments
1: Public Works Director Report
