Evans City Water and Sewer Authority Meeting
26 March 2014
·
Call to order: The meeting was called to
order by Chairman Tim Schoffel at 6:08 pm.
·
Members
present: Tim Schoeffel, Vito Pilosi, Ed Tanski, Cheri Deener,
·
Others
present: Philip Lope, Attorney. Kevin Wilmot, HRG. Laura Kamienski, Administrative Assistant.
·
Public Session: This meeting was open to the public.
·
Suzanne
Volz attended to discuss a rental property delinquent account.
·
Cindy
Caldwell and Dayne Long attended to discuss a faulty meter and usage charges.
·
Minutes: Review of
minutes from February 26, 2014.
Motion
by Vito Pilosi to approve February 26, 2014 minutes as corrected.
Seconded
by Cheri Deener. Unanimously approved.
·
Review Bills & Past Due Accounts
·
Discussion
regarding administrative reports format for monthly meetings.
·
Laura
Kamienski checking with HRG to verify that invoice 714 is charged to the
Authority correctly.
Motion
by Ed Tanski to approve bills as presented.
Seconded by Vito Pilosi. Unanimously approved.
·
Committees
·
Rules and Regulations
§
Philip
Lope has reviewed a draft of sewer rules and regulations.
§
Discussion
regarding holding a workshop with HRG to finesse rules and regulations draft.
·
Accounts Transactions & Billing
§
Laura
Kamienski to check status of sewer checking account xxxx4180.
§
Update
on status of General Ledger status in preparation for auditors.
·
New Sewer Plant Project Update
§
See
attachment “3/21/14 Weekly Update”
§
Next
construction meeting will be on April 2, 2014 at 3:00 p.m.
·
BASF
§
Vito
Pilosi has submitted industrial user agreement documents to BASF and is still
waiting for a response.
·
Website/Public Relations
§
Presentation
of PA Rural webhosting and sample site.
§
PA
Rural is also associated with eNETPAY to accept online payments.
§
Discussion
about acquiring a domain name.
§
Discussion
about adding sections to website such as minutes and WWTP project updates and
photos.
Motion
by Ed Tanski to allow Laura Kamienski to develop
the website and proceed with eNETPAY.
Seconded by Vito Pilosi. Unanimously approved.
·
Administrative Report: Laura Kamienski
·
183
accounts were penalized with late charges. 150 late notices were sent.
·
Discussion
about billing due dates, penalty percent rates and the elimination of late
notices.
·
Laura
Kamienski to present a formal proposal for next meeting.
·
Discussion
regarding bill estimation procedure with new software.
·
Decision
to estimate bills on even months. Read on odd months.
·
Discussion
about collecting social security and or driver license identification on new
service applications.
·
Discussion
regarding pool filling discounts and creating an application form.
·
Tap Applications
·
Brooker/Blatt
– Lot 33 Linwood tap application.
·
Harancher
– 400 Hill Street tap application.
·
Discussion
regarding creation of new application form
Motion
by Cheri Deener to approve Harancher tap application for 400 Hill Street
Seconded by Ed Tanski. Unanimously approved.
Motion
by Vito Pilosi to approve Brooker/Blatt water tap
application
for Lot 33 Linwood. Seconded by Ed Tanski.
Unanimously
approved.
·
Discussion
regarding $10.00 bank charge for resubmittal of NSF customer payments. This fee
will be charged to customer for check resubmittal.
·
Public
Officials Bond Insurance invoice, $2457.00
Motion by Cheri Deener to pay $2457.00
invoice for Public Officials Bond.
Seconded by Vito Pilosi. Unanimously
approved.
·
Public Director Report: Tim Schoffel for
Norm Nelson
·
Discussion
to establish a water meter replacement plan.
·
Discussion
regarding purchasing a pull behind trailer exclusively for water main break
equipment. Norm Nelson to get prices.
·
Solicitor’s Report: Philip Lope
·
Signature
on Penn Power Right of Way Agreement.
·
Signature
on verification documents for Callery Borough.
·
Philip
Lope is waiting for a response from Callery Borough regarding meeting
proposal. They request eliminating earth
science formula. Callery to discuss at their next Executive meeting on April 7th.
·
Engineering Report: Dan Dow, HRG (see
attachment)
·
Change
order #3 – Mid Atlantic to extend schedule for substantial completion by 77
days.
·
Application
for payment – Mid Atlantic.
·
WWTP
Bond Requisition #4 - $35,813.81. Invoices for HRG and Mid Atlantic Storage
Systems.
Motion by Vito Pilosi to approve Mid Atlantic
Storage Systems Change Order #3.
Seconded by Ed Tanski. Unanimously
approved.
Motion by Ed Tanski to approve Mid
Atlantic Storage Systems
request for payment of $14,876.45
Seconded by Vito Pilosi. Unanimously
approved.
Motion by Ed Tanski to approve Bond Requisition
#4 for $35,813.81
Seconded by Cheri Deener. Unanimously
approved.
·
Engineer Report: Kevin Wilmot
·
Presentation
regarding Forward Township Act 537.
·
Discussion
regarding Forward Township service limitations.
·
Miscellaneous Business
·
Review
of auditor proposal submittals.
·
Maher
Duessel Certified Public Accountants were low bidder.
Motion by Vito Pilosi to accept Maher
Duessel contract for ECWSA audit.
Seconded by Cheri Deener. Unanimously
approved.
Move to closed session.
Motions to adjourn by Vito Pilosi.
Seconded by Ed Tanski. Unanimously
approved.
Meeting adjourned 9:05 p.m.
Minutes
Prepared by Laura Kamienski
Cc
Tim Schoeffel, Vito Pilosi, Ed Tankski, Joe Weltner, Cheri Deener, Nadine Grabe and Philip Lope.
AttachmentS
