Evans City Water and Sewer Authority Meeting
25 March 2015
·
Call to order: The meeting was
called to order by Vice Chairman, Ed Tanski at 6:09 p.m.
·
Members
present: Ed Tanski, Vito Pilosi III, Cheri Deener, Joe Weltner. Absent Members:
Tim Schoeffel
·
Others
present: Brad Elder, HRG, Dean Zinkhann, Mayor, Laura Kamienski, Norman Nelson and
Martin Fabian.
·
Public Session: This meeting was open to the
public.
§
Sara
Scarpino – Discussion with Authority regarding 2015 rates.
·
Minutes:
Review of minutes from February 25, 2015.
Motion
by Joe Weltner to approve February 25, 2015 minutes as presented.
Seconded
by Vito Pilosi, III. Unanimously
approved.
·
Communications Report: No
Report
·
Chairman’s Report: No
Report
·
Review Bills & Past Due
Accounts
§
Review
of accounts payable.
ØDoor notices for past due
accounts has significantly reduced shut-offs.
Motion
by Joe Weltner to pay bills as presented.
Seconded
by Cheri Deener. Unanimously approved.
·
Administrative Report
§ ACCOUNTS
RECEIVABLE
§ There were $4,683.12
in 6% late charges generated on March
1st. $3,655.34 was against Callery’s account.
§ Sent out 81 Delinquent Account Notices on March 16th
against the February billing ($710.00 in fees)
§ We posted 45 door notices on March 21st.
§ 1 account was terminated on 3-25-15. 1 was already
off. ($120.00 in fees)
§ There were 41 payments via eNETPAY since the last
meeting.
§ AGED RECEIVABLES
Aged Receivables (Less Callery Borough)
§ 0-30 Days = $35,226.10
§ 30-60 Days = $ 1,116.34
§ 60-90 Days = $ 302.91
§ 90+ Days = $ 1,107.03
§
Total = $37,752.38
Callery
§ 0-30
= $17,685.62
§ 30-60
= $ 20,010.70
§ 60-
90 = $ 8,402.47
§ 90+ = $23,125.08
§
Total = $69,223.87
Total Aged Receivables = $106,976.25
·
Administrative
Updates and Items for Review:
§ Vacation Request – Laura Kamienski, May 18 through May
22, 2015. Returning to work on May 28, 2015 due to Memorial Day Holiday.
Motion by
Cheri Deener to approve vacation from May 18 through May 22, 2015 for Laura
Kamienski. Seconded by Joe Weltner. Unanimously Approved.
§ Discussion regarding separating Authority vendor
accounts from Borough vendor accounts
§
2013
CWM charges for the Borough have been calculated and an invoice for $2,453.00 has
been sent.
§
The
Northwest Bank check scanner is now installed and working well. The transition
is going smoothly.
§
No
deposits are being made to Nextier Bank. We will be ready to close the Nextier
accounts within the month.
§
The
sewer plant telephone has been installed, extension #4. There are some issues
with the fax machine line and the plant line. Laura will contact DBS concerning
this issue.
§
Discussion
regarding the phone system in general.
ØWill not go to voicemail when
phone is busy.
ØCannot answer Norm’s extension in
the garage.
§
A
system has been put in place for the inspection and dye testing process.
ØUsing three possible fees is
problematic. Proposal to have one standard fee for inspection/dye testing fee.
ü
Discussion
regarding fee. Authority would like one fee. Need to discuss with Phil Lope for
a new resolution.
§
Northwest
Bank savings accounts are ready for signature.
§
eNETPAY
will be deposited to Northwest Bank account beginning on April 1, 2015.
§
C.W.
Howard Insurance sent the 2015 renewal for liability insurance at the same cost
as last year.
Motion
by Vito Pilosi, III to approve C.W. Howard proposal for renewal of liability
insurance. Seconded by Ed Tanski. Unanimously
approved.
§
Discussion
regarding unemployment compensation withholding with Paychex. Paychex
recommends electing a status of “reimbursable”.
Motion
by Cheri Deener to elect a reimbursable status for unemployment compensation.
Seconded
by Vito Pilosi, III. Unanimously approved.
§
Discussion
regarding previous billing issue with Utility Billing. Tyler Technologies
replied that correcting this issue would be a customized modification. She will
submit to their programming department for review and provide us with a quotation.
§
AC
H proposal from Northwest Bank.
ØCost will be 10.00 per batch (can
adopt one or two batches per month.) and 10.00 for Advanced Internet Banking.
They will not charge us any transaction fees.
ØCustomers have requested this
service due to the delay of bank checks reaching us.
Motion
by Vito Pilosi, III to approve ACH service through Northwest Bank, using two
batches.
Seconded
by Joe Weltner. Unanimously Approved.
·
Committees
§
Rules & Regulations: No
Report
§
Budget: No
Report
§
Accounts & Transactions:
ØNorthwest Checks and accounts
will be in full action on April 1st.
ØDiscussion regarding regular
transfers to savings accounts.
ØDiscussion regarding completion
of budget.
ØDiscussion regarding holding
money for semi-annual bond payment. Consult with HRG.
§
New Sewer Plant Project: Ongoing.
§
Cooperation Committee: No
Report
§
Forward Township Committee: No
Report
§
BASF:
ØBASF’s legal department is
reviewing
§
Website / Public Relations:
ØLaura Kamienski is working on
Spring Newsletter, electronic edition.
ØCheri Deener is working on an
article about EDU charges.
ØDiscussion regarding webhosting.
ØDiscussion regarding online
billing for customers.
§
Callery Borough: No Report
·
Sewer Plant Report: Martin
Fabian
§
Update
on contractor’s progress on plant issues.
§
Discussion
regarding new plant flows.
§
Discussion
regarding the process of taking old sewer plant offline.
ØPenn Power work order has been
placed to remove transformers.
§
Report
on sludge removal from old plant. Marty contacted State Pipe to bring in vacuum
truck.
·
Public Works Director Report: Norm
Nelson
§
Discussion
regarding water line break near the school. A customer’s basement was flooded.
Norm inspected the basement. Philip Lope has been contacted.
§
Discussion
regarding Hill Street water tank leak, draining and repair.
§
Chapter
94 report is completed.
§
There
was one violation last month due to the sewer plant transition.
§
Chad
Henley is getting us a copy of the sewer plant discharge permit.
·
Engineering Report: Brad Elder, HRG
§
SR3015
Water line Project: Requested documentation has been submitted to PennDOT.
§
Pipeline
waterline replacement is completed and inspected, with the exception of some
seeding and mulch.
Ø
·
WWTP Project Bond Requisition #16
§
Contract
13-03, John Meunier application for final payment - $ 9,971.85
Motion
by Vito Pilosi, III to approve application for final payment for Contract 13-03
in the amount of $9,971.85 Seconded by Joe Weltner. Unanimously approved.
·
WWTP Project Change Orders:
ØContract 13-08, Pipeline Systems,
Change Order #9 – $3,085.62
ü
Rotate
18” T on SBR tank one. Adjust to prevent flow damage.
ü
This
work needs to be done to move forward. There will be a future discussion
regarding reimbursement for this work
Motion by Vito Pilosi, III to
approve Contract 13-08, Pipeline Systems Change Order #9.
Seconded by Ed Tanski.
Unanimously Approved.
ØContract 13-08, Pipeline Systems,
Change Order – $8, 602.05
ü
Automatic
overhead door openers.
Change order request tabled until
next meeting.
ØContract 13-08, Pipeline Systems,
Change Order #10 – $205,000.00
ü
Breakneck
water line to sewer plant.
Motion by Vito Pilosi, III to
approve Contract 13-08, Pipeline Systems Change Order #10.
Seconded by Joe Weltner.
Unanimously Approved.
·
Per
Authority, release of remaining held payments from Requisition #15.
Motion
by Vito Pilosi, III to approve Requisition #16 (including HRG invoice 103665 in
the amount of $22,685.04) in the amount of $34,008.56. Seconded by Joe Weltner.
Unanimously approved.
Motion to adjourn by Ed Tanski.
Seconded by Vito Pilosi, III. Unanimously approved.
Meeting adjourned 8:23 p.m.
Minutes Prepared
by Laura Kamienski
Cc Tim
Schoeffel, Vito Pilosi III, Ed Tanski,
Joe Weltner, Cheri Deener, and Philip Lope
