Evans City Water and Sewer Authority Meeting
27 May 2015
·
Call to order: The meeting was
called to order by Chairman, Tim Schoeffel at 6:03 p.m.
·
Members
present: Tim Schoeffel, Ed Tanski, Vito Pilosi III, Joe Weltner.
·
Others
present: Philip Lope, Esquire. Chad Hanley, HRG. Katie Yates, Maher Duessel.
and Laura Kamienski.
·
Public Session: This meeting was open to the
public.
·
2014 ECWSA Draft Audit Report: Katie Yates, Maher Duessel.
·
Minutes:
Review of minutes from April 29, 2015.
Motion
by Ed Tanski to approve March 25, 2015 minutes as presented.
Seconded
by Joe Weltner. Unanimously approved.
·
Communications Report: No
Report
·
Chairman’s Report: No
Report
·
Review Bills & Past Due
Accounts
Motion
by Joe Weltner to pay bills as presented.
Seconded
by Ed Tanski. Unanimously approved.
·
Administrative Report
§
Review
of computer hardware purchase invoice for sewer plant and office.
§
Discussion
regarding Evans City Borough payroll reimbursement requirements.
§
Discussion
regarding meter reading/estimates process. Specifically this year during the
winter months and the number of high estimates, which were, then credited.
§ ACCOUNTS
RECEIVABLE
§ There were $1,218.73
in 6% late charges generated on May 1st.
§ Sent out 61 Delinquent Account Notices on May 15th against
the April billing ($610.00 in fees)
§ We posted 19 door notices on May 27th
§ Shut offs are scheduled for May 28th.
§ There were 26 payments via eNETPAY since the last
meeting.
§ AGED RECEIVABLES
Aged Receivables
§ 0-30 Days = $ 45,463.11
§ 30-60 Days = $ 15,092.75
§ 60-90 Days = $ 251.71
§ 90+ Days = $ 791.74
§
Total
= $61,599.31
§ Discussion regarding property conversions (1 to 2 and
2 to 1) requirements.
§ Review service call fee for meter testing.
Ø $50.00 service call fee for meters found to be working
properly. No charge for malfunctioning meters.
§ Discussion regarding duplicate billing.
§ Discussion regarding Carol Baker’s rental property and
Long/Reed meter configuration and meter reading / billing process.
Ø Discussion about new meter installation procedures and
requirements.
·
Committees
§
Rules & Regulations:
ØNeed to move forward. Suggestion
by Tim to move forward by focusing on day to day operations first.
ØDiscussion regarding BASF’s
response to referring to Borough ordinances in lieu of completion of Rules and
Regulations.
ØMeeting of committee scheduled
for 6-3-15
§
Budget: No
Report
§
Accounts & Transactions: No
Report
§
New Sewer Plant Project: Ongoing.
§
Cooperation Committee: No
Report
§
Forward Township Committee: No
Report
§
BASF: No
Report
§
Website / Public Relations:
§
Callery Borough:
ØDiscussion
regarding assuming Callery Lift Station.
·
Public Works Director Report: Tim
Schoeffel for Norm Nelson
§
Purchased
two hydrant valves.
§
Hydrant
flushing was completed.
§
Replaced
4 meters this month.
§
Two
Inspection/Dye tests were completed. No violations.
·
Sewer Plant Report: Tim
Schoeffel for Martin Fabian
§
Continuing
to work on construction punch list.
§
HRG
met with Tim to discuss punch list.
§
Discussion
regarding contractor punch list compliance and deadlines.
§
HRG
to schedule meeting with contractors.
.
·
Engineering Report: Chad Hanley, HRG
§
Waiting
for word from PennDOT regarding SR3015 project.
§
Proposal
for CCR report preparation.
Motion by Joe Weltner to approve
proposal by HRG to prepare the ECWSA
Consumer Confidence Report.
Seconded by Ed Tanski. Unanimously approved.
·
WWTP Project Bond Requisition #18
§
HRG
invoice 104634 - $20,264.44
Motion
by Ed Tanski to approve Bond Requisition #18 in the amount $20,264.44 of
Seconded
by Joe Weltner. Unanimously approved.
§
HRG
is checking into remainder to satisfy the Consent Order.
§
A
conference call is scheduled to continue discussions regarding transference of
Pennvest loan. Phil Lope is waiting to hear back from banks regarding
refinancing.
§
Discussion
regarding the possibility to accept septic waste at the sewer plant.
§
Septic
waste can have a negative impact on plant operation.
§
HRG
recommends tabling the idea.
Motion to adjourn
by Ed Tanski. Seconded by Joe Weltner. Unanimously approved.
Meeting adjourned 8:08 p.m.
Minutes Prepared
by Laura Kamienski
Cc Tim
Schoeffel, Vito Pilosi III, Ed Tanski,
Joe Weltner, Cheri Deener, and Philip Lope
