June 29, 2016 - ECWSA Meeting Minutes

Evans City Water and Sewer Authority Meeting

29 June, 2016

Call to order: The meeting was called to order by Chairman, Timothy Schoeffel at 6:04 p.m.

·         Members present: Tim Schoeffel, Chairman. Ed Tanski, Vice Chairman. Vito Pilosi III, Treasurer and Tim Green.

·         Others present:

§  Marty Fabian, Senior Sewer Plant Operator. Laura Kamienski, Office Manager. Chad Hanley, HRG. Philip Lope, Esquire.

Public Session:

Review of minutes from May 25^th, 2016.

Motion by Ed Tanski to approve May 25, 2016 minutes as presented.

Seconded by Vito Pilosi, IIII. Unanimously approved.

Chairman’s Report:

·         The Authority will make a separate agreement with Edco Park.

Committees:

§  Rules & Regulations:

üChad Hanley-Draft Rules & Regulations for review.

§  Budget:

§  Forward Township Committee:

üEd Tanski and Tim Green to schedule a meeting with Forward Township.

§  BASF: No Report

§  Website / Public Relations: No Report

§  Callery Borough:

üDiscussion regarding 2015 Callery reconciliation.

Motion by Vito Pilosi, III to approve re-drafted letter to Callery

accepting their meter readings for reconciliation. Seconded by Ed Tanski. Unanimously approved.

Review Bills & Past Due Accounts

Motion by Ed Tanski to pay bills as presented.

Seconded by Vito Pilosi, III. Unanimously approved.

Administrative Report: Laura Kamienski

ACCOUNTS RECEIVABLE

ECWSA ADMINISTRATIVE REPORT

June 29, 2016 Meeting

ACCOUNTS RECEIVABLE

·         There were $1,852.25 in late charges generated on June 1^st.

·         Sent out 83 Delinquent Account Notices on June 15, 2016 against the April 2016 billing.

·         4 accounts were terminated on 06-23-2016. One remains off. It is vacant. 8 accounts are already off.

·         There were 47 payments via eNETPAY since the last meeting.

·         44 accounts are now enrolled in ACH.

WE BILLED $132,827.28 MAY 2016 BILLING

AGED RECEIVABLES/CURRENT BILLS DUE 05-31-2016

Aged Receivables Active Accounts

§  0-30 Days = $16,749.67

§  30-60 Days = $   862.85

§  60-90 Days = $   395.44

§  90+ Days =     $  1,099.93

Total Aged Receivables = $ 19,107.89

Aged Receivables Lien & Inactive Accounts

§  0-30 Days =      $    945.91

§  30-60 Days =    $ 1,328.27

§  60-90 Days =    $  1,120.24

§  90+ Days =    $  15,095.20

Total Aged Receivables = $ 18,489.62

Updates & Discussion Points:

Ø  Muni-Link Update

Ø  Monthly Transfers

Ø  Pool Credit Approval

Motion by Tim Schoeffel to approve pool sewage credit applications as presented and discussed.

Seconded by Ed Tanski. Unanimously approved.

Ø  Complaint has been filed with the magistrate against Joseph Clark.

Ø  Medical insurance review.

§  Meeting with Daveic to be scheduled.

Ø  Commercial insurance review and signatures.

Motion by Ed Tanski to approve statement of values for commercial insurance package.

Seconded by Tim Schoeffel. Unanimously approved.

Motion by Vito Pilosi, III to approve terrorism insurance waiver as presented.

Seconded by Ed Tanski. Unanimously approved.

Ø  Confined spaces plan and fire alarm documents.

Ø  ECWSA News Summer 2016

Ø  Boylan property-fire-abandon taps.

§  Discussion regarding procedure to abandon taps.

Ø  Champion Electric Capacity Performance upgrade charge.

Ø  Penalty charges.

Ø  Monthly Transfers.

Motion by Vito Pilosi, III to approve July 2016 transfers as presented.

Seconded by Ed Tanski. Unanimously approved.

Ø  Sewage Credit Requests.

Motion by Vito Pilosi, III to approve all presented sewage credit applications. Credit to be determined upon actual reading. Seconded by Tim Schoeffel. Unanimously approved.

Public Works Director Report: Norm Nelson – Written Submitted.

·         Fire Hydrant on Main Street, in front of the drug store, will not shut off. It is capped off, but is still charged.

·         We replaced one meter this month.

·         Marburger Dairy has requested a 10K gallon credit for water used to fight S. Washington street fire. The water was too dirty for them to process.

Sewer Plant Report: Martin Fabian

·         No violations in May.

·         We did three dye test / inspections. No access for camera for any of them. They passed.

·         Scada almost complete. Century Link is coming for ground wire.

·         Working on quotations for a work truck through Baierl Ford and CoStars.

Engineering Report: Chad Hanley

·         Discussion regarding final draft of ECWSA Sanitary Rules & Regulations.

Motion by Tim Schoeffel to adopt the resolution to accept ECWSA Sanitary Rules & Regulations.

Seconded by Ed Tanski. Unanimously approved.

·         HRG is working with Pipeline Systems regarding the non-potable water system.

·         HRG is aware of the diffuser issue and is available for assistance.

·         The 2015 Consumer Confidence Report is completed and was posted by Laura Kamienski.

·         Discussion regarding damaged fire hydrant replacement.

·         HRG has received Component 3 Planning Module for the Marburger Farm Subdivision.

Solicitor Report: Philip Lope, Esq.

·         Discussion regarding Mangurten property dispute.

Motion by Ed Tanski to approve payment to Maxine Mangurten for property in the amount of $$53,741.00. Seconded by Vito Pilosi, III. Unanimously approved.

·         Discussion regarding bond refinancing and consulting financial advisor.

Motion by Vito Pilosi, III for HRG to contact PFM advisors regarding advice on bond refinance. Seconded by Ed Tanski. Unanimously approved.

Motion by Ed Tanski to adjourn to closed session. Seconded by Vito Pilosi, III. Unanimously approved.

Meeting reconvened at 8:40 p.m.

Meeting adjourned at 8:45 p.m.