December 20, 2017 - ECWSA Meeting Minutes

 Evans City Water and Sewer Authority Meeting

20 December, 2017

Call to order: The meeting was called to order by Chairman, Ed Tanski at 6:15 p.m.

·         Members present: Ed Tanski, Tim Green, and Joe Weltner.

·         Others present: Philip Lope, Esq., Chad Hanley, HRG, Marty Fabian, Laura Kamienski,

Public Session:

·         This meeting was open to the public.

Review of minutes from November 29^th, 2017:

Motion by Joe Weltner to approve the November 29^th, 2017 minutes as presented

Seconded by Tim Green. Unanimously approved.

Chairman’s Report: Ed Tanski – No report.

Committees:

·         Rules & Regulations:

§  Updating to include Callery Borough merger.

§  Callery Borough has already adopted our Rules & Regulations.

·         Cooperation Committee: Discussions continue regarding use / purchase of Borough equipment.

Review Bills and Accounts Payable:

Motion by Joe Weltner to pay bills as presented.

Seconded by Tim Green. Unanimously approved.

Office Report: Laura Kamienski

ACCOUNTS RECEIVABLE

·         There were $334.81 in late charges generated on December 1^st.

·         Sent out 93 Delinquent Account Notices on 12-15-2017 against the October 2017 billing ($930.00). Door notices are scheduled for tomorrow and terminations after the holidays.

WE BILLED $139,079.37 NOVEMBER 2017 EVANS CITY BILLING & $14,720.51 CB BILLING.

TOTAL = $153,799.88

Action Items:

·         Monthly Transfers review and approval.

Motion by Joe Weltner to approve monthly transfers as presented.

Seconded by Tim Green. Unanimously approved.

·         Check Signatures

·         Approve Bills

·         Mangurten / Authorize Lope Law to take action.

Discussion Points and Updates

·         Ed is to give a phone interview with the Butler Eagle regarding Borough Article and Callery Merger

·         Ongoing issues with QuickBooks online. Request QuickBooks 2018 (we are using 2015) $349.95 sale price for Premier Edition

Motion by Joe Weltner to approve the purchase of QuickBooks 2018 Desktop, $349.95.

Seconded by Tim Green. Unanimously approved.

·         Byrnes and Kiefer well meter issue.

Operations Report: Martin Fabian

·         No violations for November.

·         Three dye tests. All passed.

·         One water meter were replaced.

·         Replaced eight UV bulbs.

·         Fire hydrant was replaced on Van Buren.

·         Winterized the fire hydrants.

Engineering Report: Chad Hanley

·         Working on the CEAR. Contacting trustee to inform them of delay.

Solicitor Report: Philip Lope, Esq.

·         Approved Callery Purchase Agreement, three copies for signatures.

·         Resolution authorizing the collection of attorney fees.

Motion by Joe Weltner to adopt the resolution to allow the collection of attorney fees.

Seconded by Tim Green. Unanimously approved.

·         Mangurten accounts

Motion by to authorize attorney to take legal action with regard to the Mangurten properties.

Seconded by Tim Green. Unanimously approved.

****

Motion to adjourn by Joe Weltner.  Seconded by Tim Green. Unanimously approved.

Meeting adjourned at 7:20 p.m.

November 29, 2017 - ECWSA Meeting Minutes

 Evans City Water and Sewer Authority Meeting

29 November, 2017

Call to order: The meeting was called to order by Chairman, Ed Tanski at 6:04 p.m.

·         Members present: Ed Tanski, Vito Pilosi, III, Tim Green, Joe Weltner, and Gary Nicklas.

·         Others present: Philip Lope, Esq., Chad Hanley, HRG, Marty Fabian, Laura Kamienski, Ed Conway, Eric Batykefer, and Tom Smith Callery Borough.

Public Session:

·         Callery Borough introducing Eric Batykefer as the Callery representative to the Authority

Motion by Vito Pilosi, III to accept Eric Batykefer as the ECWSA Callery Borough representative. Seconded by Gary Nicklas. Unanimously approved.

Motion by Vito Pilosi, III to approve the Resolution for the acquisition of the Callery Borough Waste Water Treatment System. Seconded by Tim Green. Unanimously approved.

Chairman’s Report: Ed Tanski – No report.

Committees:

·         Cooperation Committee: No Report

·         Rules & Regulations: No Report

Review of minutes from October 25, 2017:

Motion by Vito Pilosi, III to approve the October 25, 2017 minutes as presented

Seconded by Gary Nicklas. Unanimously approved.

Review Bills and Accounts Payable:

Motion by Vito Pilosi, III to pay bills as presented.

Seconded by Tim Green. Unanimously approved.

Monthly Transfers review and approval:

Motion by Vito Pilosi, III to approve monthly transfers as presented.

Seconded by Gary Nicklas. Unanimously approved.

ECWSA OFFICE REPORT

ACCOUNTS RECEIVABLE

·         There were $314.04 in late charges generated on November 1^st.

·         Sent out 99 Delinquent Account Notices on 11-15-2017 against the September 2017 billing ($999.00). Posted 27 door notices on 11/27/2017. ($405.00) Terminations are scheduled for tomorrow. As of today 11 accounts are still delinquent.

WE BILLED $153,341.52 OCTOBER 2017 BILLING

Action Items:

·         Monthly Transfers review and approval.

·         Check Signatures

·         Approve Bills

·         Tap Application Approval Davis

Motion by Joe Weltner to approve the tap application submitted by Andrew Davis contingent on inspection of property. Seconded by Vito Pilosi, III. Unanimously approved.

·         Mangurten account / service termination?

§  Discussion regarding service termination at the Mangurten rental property. Post 48 hour door notice.

·         Approval of dates for 2018 ECWSA Meetings

Motion by Tim Green to approve 2018 ECWSA meeting dates as presented.

Seconded by Joe Weltner. Unanimously approved.

·         Callery maps and documentation reproduction by HRG.

·         Update on the Borough Purchase of Assets 2018 increase.

·         Have started the budgeting process with Kiana of HRG.

Operations Report: Martin Fabian

·         No violations for October

·         Three dye tests. One failed, but has been corrected and approved.

·         Four water meters were replaced.

·         There were two water main breaks.

·         Still working with Fritch and Lower regarding the sewer line issue.

·         Power glitches at the plant fried the water tank meter. PA American is replacing monitor. It also interrupted SDADA. Reboot solved issue.

·         Hydraulic line blew off on UV. Put back on and added hose clamp.

Engineering Report:

·         Reviewed the cost invoice from Crea Excavating.

·         Began preparation of the annual CEAR report as required by the Bond Indenture. HRG also reviewing budget prepared by Authority.

·         No word on NPDES Permit from DEP.

·         Discussion regarding possible grants for infrastructure improvement.

Solicitor Report: Philip Lope, Esq.

·         Belsterling and Spirk update and discussion.

§  The Mayor is concerned about the junked cars on the property.

§  Phil Lope has spoken with the Lippert’s attorney. The Lippert’s may have to move from their home due to the sewage issues.

Motion to adjourn by Gary Nicklas.  Seconded by Tim Green. Unanimously approved.

Meeting adjourned at 7:55 p.m.