December 14, 2022 ECWSA Minutes

Call to order: The meeting was called to order by Ed Tanski at 6:06 p.m.

·         Members present; Ed Tanski, Vito Pilosi, III, Bob Dugan, Tim Green, and Gary Nicklas

·         Others present: Chris Reese, Esq., Mark Smith, HRG, Laura Kamienski, Marty Fabian, and Hunter Hoffman

 

Public Session:  This meeting was open to the public.

 

Review of minutes from November 16, 2022

 

Motion by Vito Pilosi, III to approve November 16^th, 2022, minutes a presented.  

Seconded by Bob Dugan. Unanimously approved.

 

Chairman’s Report:  Ed Tanski – No report

·         Update on Connoquenessing sewer project. Updating Act 537 plan to execute in stages.

 

Committees: No reports.

 

 

Transfers and Accounts Payable:

 

Motion by Vito Pilosi, III to approve accounts payable as presented.

Seconded by Bob Dugan. Unanimously approved.

 

2023 Proposed Budget: review and vote.

 

Motion by Bob Dugan to approve the proposed 2023 budget as presented.

Seconded by Gary Nicklas. Unanimously approved.

 

12-14-2022 OFFICE REPORT: Laura Kamienski

 

                                                                                                                                                                   

ACCOUNTS RECEIVABLE

·         There was $535.70 in late charges generated on December 1^st, 2022. There were two service terminations on 12/12/2022. 

 

We billed $ 169,549.49 EC BORO & $ 16,425.91CALLERY BOR0 NOVEMBER 2022 BILLING

TOTAL $ 185,975.40  

Discussion, Updates & Action Items:

 

·         2023 Audit Proposals

Motion by Vito Pilosi, III to accept proposal from Douglas Parker CPA as presented, to conduct the 2022 ECWSA audit. Seconded by Bob Dugan. Unanimously approved.

·         Callery Discount Notifications

·         EDU Calculations and rate study.

·         Quickbooks and Emergency Alert Platforms updates complete.

Operations Report: Martin Fabian

§          2 water breaks Elizabeth and Glenwood.

    §  Gas line construction exposed sewer lines on Main Street. Took opportunity to inspect.  Three lines merging. Discussion regarding relining portions of them. Is having them videoed.

§          Also repair portion that was repaired with storm sewer pipe years ago.

Engineering Report: Mark Smith, HRG

§          Callery Pump Station Project updates

§  Pumps meet flow requirements.

§  Looking into natural gas for generator and electric companies for new station.

§  No updates regarding Butler County Infrastructure funding program

§      Maple Street Bridge Project

§  Insight pipe located line.

 

Solicitor’s Report:  Chris Reese, Esq. – No report.

 

 

6:45 p.m. motion by Vito Pilosi, III to adjourn meeting after executive session.

Seconded by Tim Green Unanimously approved.

 

November 16, 2022 ECWSA Minutes

 

 Evans City Water and Sewer Authority Meeting

November 16^th, 2022

 

Call to order: The meeting was called to order by Ed Tanski at 6:10 p.m.

·         Members present; Ed Tanski, Vito Pilosi, III, Bob Dugan, and Gary Nicklas

·         Others present: Chris Reese, Esq., Mark Smith, HRG, Laura Kamienski, Hunter Hoffman

 

Public Session:  This meeting was open to the public.

 

Review of minutes from October 19^th, 2022

 

Motion by Vito Pilosi, III to approve October 19^th, 2022, minutes as amended.  

Seconded by Bob Dugan. Unanimously approved.

 

Chairman’s Report:  Ed Tanski – No report

·         Dollar General Tap Application review and approval.

§  HRG checking on required stream crossing permit.

·         Andrew Davis – Third Street – Tap Application approval.

§  Tap is grandfathered through Evans City Borough. Discussion regarding documentation.

 

Verbal Vote: Three yea. One nay.  Motion approved by majority.

 

Committees: No reports.

 

Budget Report:

 

Motion by Vito Pilosi, III to approve the budget report as presented.

Seconded by Bob Dugan. Unanimously approved.

 

Accounts Payable:

 

Motion by Vito Pilosi, III to approve accounts payable as presented.

Seconded by Bob Dugan. Unanimously approved.

 

Transfers:

 

Motion by Vito Pilosi, III to approve monthly transfers as amended.

Seconded by Bob Dugan. Unanimously approved.

 

 

11-16-2022 OFFICE REPORT: Laura Kamienski

                                                                                                                                                       

ACCOUNTS RECEIVABLE

·         There was $458.74 in late charges generated on November 1^st, 2022. Delinquent notices going out tomorrow.

 

We billed $161,733.06 EC BORO & $14,505.91 CALLERY BOR0 SEPTEMBER 2022 BILLING

TOTAL $176,238.97   

 

Discussion, Updates & Action Items:

 

·         Proposed 2023 Meeting Dates:

January 18^th / February 15^th / March 22^nd / April 19^th / May 17^th / June 21^st /July 19^th /August 23^rd / September 20^th / October 18^th / November 15^th / December 13^th

 

 

·         Proposed 2023 Holiday Schedule:

January 2^nd -New Year / April 7^th -Good Friday / May 29^th -Memorial Day / July 4^th -Independence Day / September 4^th -Labor Day / November 23^rd & 24^th -Thanksgiving / December 22^nd & 25^th -Christmas

 

Motion by Bob Dugan to approve the meeting and holiday dates for 2023 as presented.

Seconded by Gary Nicklas. Unanimously approved.

 

·         RFP received from two accounting firms.

·         For agenda next month.

·         Reminder to close NWB Accounts.

 

Motion by Bob Dugan to close final accounts at Northwest Bank.

Seconded by Gary Nicklas. Unanimously approved

 

 

Operations Report: Hunter Hoffman – No report.

§   No main breaks.

§  No violations.

 

Engineering Report: Mark Smith, HRG

§  New pressure gage put in Callery Pump station to calculate properly for new station.

§  Havenwood has three remaining items to address for final approval.

§  CEAR Report proposal at $6,800.00, due by January 31, 2023.

 

Motion by Vito Pilosi, III to approve the HRG proposal CEAR report as presented.

Seconded by Bob Dugan. Unanimously approved.

 

§  Water Usage Report – discussion regarding discrepancy in number of days included in ECWSA usage report. After meter replacement project completed it will be possible to calculate days accurately.

 

Motion by Vito Pilosi to approve signing the Cross Connection Consulting Agreement.

Seconded By Bob Dugan. Unanimously approved. 

 

§  ECWSA Rules & Regulations Revisions

§  Sewer – Section 6.04 (Industrial Surcharges

§  Water – Section 3.13 (Sale/Refinance of Property – requirement of sanitary lateral dye test).

§  Water – Section 11.04 (Notice Prior to Termination)

§  Water – Section 14.01 (Cross Connections – Implementation of Backflow Program)

§  Water – Article IX, Sections 9.01, 9.02, & 9.06 (Requirement for meter pit on new services, replacement services and modified services)

§  Water – Addition of standard “Typical Outdoor Meter Pit Detail” to Appendix E (which is all standard details of Authority).

§  Sewer – Article II (Building Sewer Connections) – Addition of Section 2.09 “Low Pressure Sewer”.

§  Sewer – Addition of twelve (12) standard typical details for Low Pressure Sewer Installations to Appendix E (standard sanitary sewer details of the Authority).

§  Sewer – Revision to sanitary sewer standard typical detail DT-1 (Building Sewer & Lateral Detail) – to remove the following text “Authority Owned Infrastructure” from the detail.

 

Motion by Vito Pilosi, III to approve the Resolution to Amend the Sanitary Sewer Rules and Regulations of Evan City Water & Sewer Authority. Seconded by Bob Dugan. Unanimously approved.

 

Motion by Bob Dugan to approve the Resolution to Amend the Water Rules and Regulations of Evan City Water & Sewer Authority. Seconded by Gary Nicklas. Unanimously approved.

 

 

 

Motion by Bob Dugan to approve the Evans City Water and Sewer Authority Cross Connection and Backflow Prevention Policy, with references to the United States Environmental Protection Agency, Pennsylvania Safe Drinking Water Act, Pennsylvania Department of Environmental Protection Water Manual, and the Federal Safe Drinking Water Act. Seconded by Vito Pilosi, III. Unanimously approved.

 

Motion by Vito Pilosi, III to approve tap application for the Mars-Evans City Road, Dollar General Tap Application pending receipt of stream crossing permit.  Seconded by Bob Dugan. Unanimously approved.

 

 

Solicitor’s Report:  Chris Reese, Esq. – No report.

 

 

Motion by Ed Tanski to adjourn to executive session. 8:04 p.m.

 

Motion to adjourn by Vito Pilosi, III.  Seconded by Bob Dugan. Unanimously approved.

Meeting adjourned at 7:34 p.m.