Evans City Water and Sewer Authority Meeting
09 July 2013
1.
Call to order:
·
The
meeting was called to order by Chairman Tim Schoffel at 6:00 pm.
·
Members
present: Tim Schoeffel, Vito Pilosi, Joe Weltner, Ed Tanski, Dan Dow, HRG, Nadine Grabe, Borough Secretary, Philip P.
Lope, Solicitor, Laura Kamienski, Administrative Assistant.
·
Tim
Schoeffel introduced Laura Kamienski, new administrative assistant.
·
Tim
Schoeffel thanked the members of the Authority for all of their time and effort
working toward obtaining a bond from PNC Bank.
2. Minutes:
Motion
to approve minutes from the June 26, 2013 minutes by Ed Tanski:
Seconded
by Vito Pilosi. Unanimously approved as
presented.
3. Public
Session: This meeting
was open to the public.
PNC Bank Presentation:
·
Tim
Schoeffel introduced Sharon Gaffel and Mike Zubasic from PNC Bank.
·
Conference
call with analysts from Standards & Poor to take place on Thursday July 11,
2013 at 10:00 am.
·
Call
Participants: Tim Schoeffel - Water and Sewer Authority representative. Ed Tanski
– Borough representative. Nadine Grabe – Available to answer questions. Dan
Dow, HRG.
·
Discussion
regarding information needed for conference call. Topics to include:
1. Future projections
2. Background and history of the Water and
Sewer Authority
3. Customer base profile
4. General area economic profile
5. Etc.
·
Past
bank transfers to general account from the Water and Sewer Authority are for an
asset purchase when the Authority was formed.
·
The
Authority will need a separate audit for 2013 – Cypher & Cypher.
·
Bond
is slated for 20 year loan. Authority to consider extending to 25-30 depending
on the monthly payment.
·
Need
to revise businesses listed in area profile to include Evans City Elementary,
Marburger Dairy, H.P. Star Lumber etc..
09 July 2013
Minutes – Page 1 of 3
1. Water
Rate Analysis by Adrienne, HRG (Dan Dow, HRG)
·
Discussion
about proposed methods to determine sewer rate change.
·
Two
options (C1 and C2) were discussed.
·
Main
issue is Callery Borough back debt.
·
The
Authority set the new rates.
Motion
by Ed Tanski to accept Option C1 from HRG effective billing August, 1 2013.
Seconded by Joe Weltner. Unanimously approved.
2. Proposal
from HRG to provide Construction Phase
& Operational Phase Services (Dan Dow, HRG)
·
Construction
Phase: `19,400.00 per month / All inclusive
·
Operations
Phase: Based on time and materials
·
Final
design has been 90% billed to date.
·
Vito
Pilosi asked Dan Dow to provide statement with what has been paid to date.
·
Dan
agreed to provide a monthly cost summary sheet.
·
The
Authority authorized HRG to do work on the new plant.
Motion
by Vito Pilosi to allow HRG to begin Phase A, seconded by Joe Weltner.
Unanimously
approved.
Motion
by Vito Pilosi to approve Tim Schoeffel to sign the Construction Phase &
Operational Phase Services.Ed Panski seconded. Unanimously approved.
3. Review
Bills & Past Due Accounts:
·
No
monies were transferred in June.
·
Nadine
requested money transfers from savings to checking and Borough to Authority
·
Discussed
Tyler Technology bills.
·
Discussion
about possible methods to let public know about rate increases.
1. Swift Alert
2. Letter
3. Newspaper advertisement
4. Web site
Motion
by Vito Pilosi to pay all bills from Water & Sewer account
excepting
Tyler Technology invoices.
4. Summary of Norm Nelson, Public Works
Director, report was given by Vito Pilosi.
5. Laura Kamienski - New administrative
assistant for the Authority.
Motion
by Vito Pilosi to hire Laura Kamienski as a temporary, part-time employee.
Seconded
by Ed Weltner. Unanimously approved.
09 July Minutes
– Page 2 of 3
6.
Close meeting
Motion
by Vito to end public meeting and adjourn to a closed session of the
Authority
to discuss personnel issues.
Seconded
by Joe Weltner. Unanimously approved.
7. Authority adjourned to closed session
9:00pm
Minutes
Prepared by Laura Kamienski
Cc
Tom Schoeffel, Vito Pilosi, Ed Tankski, Joe Weltner, Cheri Deener and Philip
Lope.
Attachments
1: Consulting Engineer’s Report
09 July 2013 Minutes –
Page 3 of 3
