Evans City Water and Sewer Authority Meeting
24 September 2014
·
Call to order: The meeting was called to
order by Chairman, Tim Schoeffel at 6:05 p.m.
·
Members
present: Tim Schoeffel, Vito Pilosi, Ed Tanski, and Joe Weltner.
·
Others
present: Philip Lope, Esquire. Kevin Wilmot, HRG. Laura Kamienski, Office
Manager. Andrew Schultheis, Media Post.
·
Public Session: This meeting was open to the public.
·
Presentation: Mr. Andrew Schultheis, Media Post
§
Presentation
and discussion regarding video documentation of new sewer plant operations
training and procedures.
·
Minutes: Review of
minutes from August 27, 2014.
Motion
by Vito Pilosi to approve August 27, 2014 minutes as presented.
Seconded
by Ed Tanski. Unanimously approved.
·
Communications:
§
BASF – The agreement is being reviewed by legal department.
·
Chairman’s Report:
No report
·
Review Bills & Past Due Accounts:
§
Tim
is working with the Borough on new calculations for shared expenses.
§
Review
of invoice status report and check status report.
üDiscussion regarding HRG charges.
üDiscussion regarding Forward Township
engineering costs and projections.
üReview ECWSA accounts payable-accounts
receivable comparison report.
Motion
by Joe Weltner to pay bills as presented.
Seconded
by Ed Tanski. Unanimously approved.
·
Committees
§
Budget:
üDiscussion regarding HRG projections and
budgeting for 2015.
üBudget meeting scheduled for October 2nd.
§
Rules & Regulations: No
report.
§
Accounts & Transactions:
üDiscussion regarding Gabrielle Young past
due account, shut off notice, and request for payment plan.
üAuthority denied payment plan request.
Responsibility falls on property owner to make payment arrangements with
tenant.
üLaura Kamienski directed by authority to
contact property owner regarding shut off.
üDiscussion regarding status of Dayne
Long’s delinquent account.
§
New Sewer Plant Project:
üNext project meeting scheduled for
October 1st.
§
Cooperation Committee: No
report
§
Forward Township:
üHRG meeting with Forward Township to
review proposal.
üDiscussion regarding possible billing
methods.
üForward Township is looking to establish
sewer service sometime in 2015.
§
Website / Public Relations:
üDiscussion regarding the possibility of
an open house upon completion of the new sewer plant.
üDiscussion regarding sign for office.
Presentation of proposal and designs from Sign Innovations.
Motion
by Vito Pilosi to approve sign design A from Sign Innovations at $575.00. The
Authority will take care of the installation.
Seconded
by Joe Weltner. Unanimously approved.
·
Callery Borough:
§
Discussion
regarding letter from Callery requesting detailed information about sewer tap
in fees.
§
Discussion
concerning Act 57 tap calculation study and whether a new one is needed.
Motion
by Vito Pilosi to approve the 2015 Callery Earth Science
Formula
rates presented by Adrienne Vicari of HRG.
Seconded
by Joe Weltner. Unanimously approved.
·
Administrative Report: Laura Kamienski
§
Review Past Due Accounts
ü64 Shut off notices were sent on 09-15
against July’s billing. Shut offs are scheduled for 09-25-2014.
ü$3,287.43 in late charges were generated
on September 1st
üThere were 11 payments made via eNETPAY
since the last meeting.
üTotal aged receivables $81,021.99 of
which $66,162.44 is Callery Borough’s outstanding balance.
üWe received settlement payment from First
States collection on the Volz account.
§
All
of the electric accounts have been reestablished in the Authority’s name. After
receiving our first bills Frank Oricco from Premier can provide us with a new
quotation on electricity.
§
Labor
law compliance posters can be printed from web site and posted.
§
Suggestion
to provide security badges for employees.
§
PA
One Call membership agreement for signature.
§
Discussion
regarding the history of the purchase of the Authority and the water plant. The
water plant was originally included in the purchase price. During negotiations
it was decided that the Borough would retain the water plant, but no
adjustments were made to the purchase price. The discrepancy in the valuation
and purchase agreement means that we are paying the higher cost without
obtaining the assets. The Borough needed this arrangement to balance their
budget and the Authority agreed. Because of this there will be an explanation
statement included our upcoming valuations.
·
Public Works Director Report: Tim
Schoeffel
§
There
were two water main brakes this month. One on Belle Avenue and one on Wahl
Avenue.
§
With
community help we have been painting the fire hydrants.
§
Discussion
regarding repair on a sewer manhole cover by the creek. The crew has re-shored
it up. Any creek flooding was flowing into the manhole.
§
Bought
a new 2” pump for the sewer plant. The cost was approximately $500.00
§
The
generator is too small to handle the Callery Lift Station. Credit application
provided for signature for generator rental.
·
Solicitor’s Report:
§
Working
on Pennvest loan transfer. Closing expected in November.
·
Engineering Report: Kevin Wilmot, HRG.
§
Discussion
regarding waterline relocation. Need to sign an electric documents release
request. The Authority will need to pass a resolution to request reimbursement
from PennDOT.
Motion
by Tim Schoeffel to sign request application for release of
PennDOT
documents to HRG. Seconded by Joe Weltner. Unanimously approved.
§
Discussion
about running an emergency interconnect waterline with Adams Township. Need to
confirm distances. The line could be run under the PennDOT reimbursement
project and would reduce costs. This line could be installed with a check valve
and bypass to serve the Marburger Dairy protecting the culvert.
§
WWTP Project Bond Requisition #10
üContract 13-05, Trojan application for payment
#1 - $161,250.00
üContract 13-06, Centrisys application for
payment #2 - $294,000.00
üContract 13-08, Pipeline application for
payment #7 - $242,604.00
üContract 13-09, Reno Bros. application
for payment #2 - $9339.34
üContract 13-10, Penn-Ohio application for
payment #4 - $140,392.45
üTotal for Bond Requisition #10 ( which
includes, HRG Project Invoice 100581 $20,701.46) - $868,287.25
Motion by Vito Pilosi to approve payments
as listed for a total of $868,287.25 Bond Requisition #10. Seconded by Joe
Weltner. Unanimously approved.
§
Consent
Order Schedule: Project delays due to Mid Atlantic. Discussion regarding new
time line. A request for extension is needed.
§
Discussion
whether to put Mid Atlantic’s bonding company on notice regarding the delays.
Motion
for HRG to put Mid Atlantic’s bond company on notice.
Seconded
by Joe Weltner. Unanimously approved.
§
HRG
recommends asking for an official extension on the WWTP project. Mid Atlantic’s
delay means that we cannot meet the original deadline. Their substantial
completion deadline is about two months out.
§
Discussion
regarding how long of an extension to request. Need to figure out how much
Mid-Atlantic’s delay will affect other contractors.
§
This
will need to be discussed at the next project meeting.
Motion
by Ed Tanski to authorize Tim Schoeffel to determine how much of an extension is
needed on the D.E.P order based on the information gathered at the next project
meeting. Seconded by Vito Pilosi.
Unanimously approved.
§
BASF
is modifying the proposed agreement to satisfy their legal department.
§
Callery
impact: Accepting $6000.00 payment verses $15,000.00 will significantly
increase customer rates for 2015.
§
New
rates will need to be put into place on January 1, 2015. Customers will need to
be notified.
§
The
new sewer retail rates will need to be voted on at the next meeting.
§
Presentation
of Financial Services proposal from HRG.
Motion
by Vito Pilosi to accept HRG’s proposal for financial services for the 2014
Consulting Engineers Annual Report for the bond for an estimated fee of
$5,500.00.
Seconded
by Ed Tanski. Unanimously approved.
Motion to move to closed session by Tim
Schoeffel.
Seconded by Vito Pilosi. Unanimously
approved.
Moved to closed session 8:55 p.m.
Return from closed session at 9:15 p.m.
Seconded
by Tim Schoeffel. Unanimously approved.
Motion to adjourn by Ed Tanski.
Seconded by Joe Weltner. Unanimously approved.
Meeting adjourned at 9:20 p.m.
Minutes
Prepared by Laura Kamienski
Cc
Tim Schoeffel, Vito Pilosi, Ed Tanski, Joe Weltner, Cheri Deener, and Philip Lope
