Evans City Water and Sewer Authority Meeting
17 December 2014
·
Call to order: The meeting was
called to order by Chairman, Tim Schoeffel at 6:03 p.m.
·
Members
present: Tim Schoeffel, Ed Tanski, Cheri Deener, and Joe Weltner.
·
Others
present: Philip Lope, Esquire, Norman Nelson, Public Works Director, Chad
Hanley, HRG. Laura Kamienski, Office Manager.
·
Public Session: This meeting was open to the
public.
§
Audrey Watson: Discussion regarding past due
account notices, billing and late charges.
·
Presentation: Ben Jamieson,
Northwest Bank
§
Presentation
outlining services and programs available through Northwest Bank.
·
Minutes:
Review of minutes from November 19, 2014.
Motion
by Ed Tanski to approve November 2014 minutes as presented.
Seconded
by Joe Weltner. Unanimously approved.
·
Chairman’s Report:
§
We
received a very nice letter from a customer thanking Tim Schoeffel for his
informative articles in the most recent newsletter.
·
Review Bills & Past Due
Accounts
§
Review
of accounts payable.
ØDiscussion regarding generator
fuel bill.
Motion
by Ed Tanski to pay bills as presented.
Seconded
by Cheri Deener. Unanimously approved.
·
Committees
§
Rules & Regulations:
ØTim Schoeffel to get with Chad
Hanley of HRG to work on in the spring.
§
Budget: No
Report
§
Accounts & Transactions: No
Report
§
New Sewer Plant Project:
ØTim Schoeffel and Ed Tanski have
been checking in regularly on the progress of construction.
ØThe project is still being held
up by Mid-Atlantic. We won’t be meeting the original deadline for startup.
ØA request for an extension has
been filed with the Department of Environmental Protection.
§
Cooperation Committee: No
report.
§
Forward Township Committee: No
Report
§
BASF
ØStill waiting for final changes
from BASF.
§
Website / Public Relations:
ØThe December 2014 Newsletter is
posted on the website and newsletter site.
·
Callery Borough:
§
Phil
Lope has filed the complaint. A hearing is scheduled for March 6th,
2015 at 9:00 a.m.
§
Tap
in fees study has been completed. Phil Lope sending letter to Callery outlining
the results.
·
Administrative Report: Laura
Kamienski
·
There
was $3,273.22 in 6% late charges
generated on December 1st.
·
Sent
out 86 Delinquent Account Notices on 12-11-2014 against the October
billing.
·
Shut
offs are scheduled for 12-22-2014. As of
today 48 accounts are still delinquent totaling
$8,356.81
·
There
were 16 payments via eNETPAY since the last meeting.
·
AGED RECEIVABLES/CURRENT BILLS
DUE 12-31-2014
Ø
Aged
Receivables (Less Callery Borough) Total = $50,172.68
Ø
Callery
Total = $41,125.08
Ø
Total
Aged Receivables = $91,297.76
·
Discussion
regarding policy and procedures for filing liens on properties. Will be added
to Rules and Regulations.
·
Discussion
regarding responsibility of Pennvest loan transfer charges. Phil Lope will discuss with Mike Gallagher.
·
Discussion
regarding changing accounts to Northwest Bank.
·
Discussion
of proposal for new drop box to replace existing.
Motion
by Cheri Deener to replace the existing drop box with the proposed model.
Seconded by Tim Schoeffel. Unanimously approved.
·
Discussion
regarding payments being made to the Borough Office.
Ø
Letter
to be sent to customers still sending payments to the Borough.
·
Billing
forms have been updated to reflect the new billing codes and rates.
·
2014
Commercial Customer EDU rates have been calculated.
·
Public Works Director Report: Norman
Nelson
§
There
were five water line breaks.
§
Mark
Nasky and Norm Nelson passed the distribution licensing testing..
·
Solicitor’s Report: Philip Lope
§
Biggs
lien has been filed
§
January
9th closing date for the Pennvest loan.
§
Discussion
regarding how the purchase of asset from the Borough was calculated.
ØThe amount was arrived at
according to what the Borough needs to balance the budget.
ØThis amount can be discussed and
renegotiated with the Cooperation Committee.
·
Engineering Report: Brad Elder, HRG
§
Waterline
Relocation Project Update:
ØScope is approximately 250 feet
of replacement waterline.
ØDesign layout requires a
temporary waterline during the culvert installation.
ØHRG to submit plans and drawings
by the end of December 2014.
§
Breakneck
Creek Waterline Joint Separation:
Ø8” cast iron waterline separated
within the creek bed.
ØHRG has inspected the issue and
discussed with Norm Nelson.
ØReview and discussion of possible
alternates to the existing waterline.
Motion
by Ed Tanski to authorize Chad Henley to conduct a field survey for the
Breakneck Creek waterline bypass project. Seconded by Joe Weltner. Unanimously
approved.
§
WWTP Project Bond Requisition #13:
ØContract 13-03, John Meunier,
Inc. application for payment #2 - $71,955.00
ØContract 13-08, Pipeline application
for payment #10 - $191,477.25
ØContract 13-09, Reno Bros.
application for payment #4 - $ 65,786.77
ØContract 13-10 Penn-Ohio application
for payment #7 - $155,983.48
ØTotal for Bond Requisition #13 (which includes HRG invoice 102126
for $20,284.04) - $505,486.54
Motion by Ed Tanski to approve
Bond Requisition #13 payments as outlined.
Seconded by Joe Weltner.
Unanimously approved.
§
WWTP Project Change Orders
ØContract 13-01, Kappe Associates,
Change Order #1 – ($ 2,795.65)
§
Change
in guiderails.
Motion
by Ed Tanski to approve Contract 13-01,Kappe Associates Change Order #1.
Seconded
by Cheri Deener. Unanimously Approved.
ØContract 13-08, Pipeline Systems,
Change Order #2 – ($ 223.26)
§
Deduct
for wet wells and safety shower. Increase for guiderails.
Motion by Ed Tanski to approve Contract
13-08, Pipeline Systems Change Order #2.
Seconded by Cheri Deener.
Unanimously Approved.
ØContract 13-08, Pipeline Systems,
Change Order #3 – $ 0.00 (Increase Substantial Completion by 16 Days.)
Motion by Ed Tanski to approve Contract
13-08, Pipeline Systems Change Order #3.
Seconded by Joe Weltner.
Unanimously Approved.
ØContract 13-09, Reno Bros, Change
Order #2 – ($ 394.00)
§
Elimination
of a lab sink.
Motion by Cheri Deener to approve
Contract 13-09, Reno Bros Change Order #2
Seconded by Ed Tanski.
Unanimously Approved.
ØContract 13-10, Penn-Ohio Change
Order #2 – $ 10,378.00
§
Addition
of 3 safety disconnects for effluent pumps.
Motion
by Ed Tanski to approve Penn-Ohio contract 13-10 Change Order #2.
Seconded
by Joe Weltner. Unanimously approved.
·
Callery:
§
Callery’s
meter calibration has been inspected by HRG and Callery’s engineer.
§
Callery’s
engineer has requested raw data and more detailed information.
·
Water & Sewer Rate Studies:
§
Discussion
regarding final draft of the sewer & water rate study.
·
CEAR Report:
§
The
Consulting Engineer’s Annual Report is complete.
·
Water Tapping Fee Study:
§
Based
on the interest method approach HRG determined a maximum water tapping fee of
$1,868.26.
§
Philip
Lope to draw up resolution for next meeting.
·
Sewer Tapping Fee Study:
§
Based
on the interest method approach HRG determine a maximum sewer tapping fee of
$1,186.00.
§
Since
the sewer tapping fee is based entirely on Collection and does not have a
Capacity part, Callery Borough will not be charged a tapping fee for customers
tapping directly into their system. This will be reviewed as the Authority’s equity
in the system increases.
§
Philip
Lope to draw up resolution for next meeting.
Motion
to adjourn to closed session by Cheri Deener. Seconded by Ed Tanski.
Unanimously approved.
Meeting adjourned to closed session 9:15 p.m.
Minutes
Prepared by Laura Kamienski
Cc Tim
Schoeffel, Vito Pilosi, Ed Tanski,
Joe Weltner, Cheri Deener, and Philip Lope
