Call to order:
The meeting was called to order by Chairman, Timothy Schoeffel at 6:05 p.m.
·
Members
present: Tim Schoeffel, Chairman. Ed Tanski, Vice Chairman. Vito Pilosi III, Treasurer.
Joe Weltner and Tim Green.
·
Others
present:
§
Marty
Fabian, Senior Sewer Plant Operator. Laura Kamienski, Office Manager. Chad
Hanley, HRG. Philip Lope, Esquire.
Public Session:
·
Callery
Borough: Ongoing discussion regarding lift station meter, system acquisition,
and 2015 reconciliation.
ü
Ed
Conway
ü
Tom
Smith, Esq.
Motion
by Vito Pilosi, IIII to approve Callery 2015 reconciliation credit of
$17,991.65.
Seconded
by Ed Tanski. Unanimously approved.
·
PFM:
Presentation of services and bond refinance options.
ü
Jamie
Doyle
ü
Gordon
Walker
Motion
by Vito Pilosi, IIII to approve signature of PFM engagement letter pending approval
by Phil Lope, Esq. of discussed indemnity language revision. Seconded by Ed
Tanski. Unanimously approved.
Solicitor Report:
Philip
Lope, Esq.
·
Signature
on June 29th 2016 Resolution.
·
Joseph
Clark has not responded with an appeal.
·
Mangurten
property settlement calculations.
ü
Total
with property, interest, appraisal and attorney fees $63,566.90
ü
We
will lien property for delinquent account balances.
Review of minutes from July 27th,
2016.
Motion
by Vito Pilosi, IIII to approve July 27th, 2016 minutes as
presented.
Seconded
by Tim Green. Unanimously approved.
Chairman’s Report:
No
Report
Committees:
§
Rules & Regulations: No
Report
§
Budget:
üReview
Budget Report
§
Forward Township Committee:
üSend Right to Know request for Act
537 plan.
§
BASF: No
report.
§
Website / Public Relations: No
Report
§
Callery Borough: No report.
Review Bills and Accounts Payable
Motion
by Vito Pilosi, III to pay bills as presented.
Seconded
by Tim Green. Unanimously approved.
Administrative Report: Laura
Kamienski
ACCOUNTS
RECEIVABLE
·
There
were $242.28 in late charges
generated on August 1st.
·
Sent
out 101 Delinquent Account Notices
on August 16, 2016 against the June 2016 billing.
·
2 account was terminated on 08-25-2016. 1 remains off. It is vacant. 10
accounts are already off.
·
There
were 38 payments via eNETPAY since
the last meeting.
·
50 accounts are now enrolled in ACH.
WE BILLED $138,104.18 JULY 2016
BILLING
AGED RECEIVABLES/CURRENT BILLS DUE 08-31-2016
Aged Receivables Active Accounts
§ 0-30 Days = <$3,119.73>
§ 30-60 Days = $17,787.58
§ 60-90 Days = $ 1,144.50
§ 90+ Days = $ 2,834.11
Total Aged Receivables = $ 18,646.46
Aged Receivables Lien & Inactive
Accounts
§ 0-30 Days = <
$ 54.83>
§ 30-60 Days = $ 508.39
§ 60-90 Days = $ 447.67
§ 90+ Days = $ 18,963.69
Total Aged Receivables = $ 19,864.92
Action Items:
·
Monthly
Transfers
Motion
by Vito Pilosi, III to approve Monthly Transfers as presented.
Seconded
by Ed Tanski. Unanimously approved.
·
Eric
Baker payment Plan review.
Motion
by Vito Pilosi, III to approve payment plan for Eric Baker account 0505.
Seconded
by Tim Green. Unanimously approved.
·
Maher
Duessel three year audit proposal.
Motion
by Vito Pilosi, III to approve Maher Duessel three year audit proposal.
Seconded
by Ed Tanski. Unanimously approved.
·
ECWSA
News – Fall 2016 Review
§
Discussion
on legal limitations for penalties.
Motion
by Vito Pilosi, III to direct Phil Lope, Esq. to draft a resolution to adjust
delinquent
penalty
to 10% per annum. Seconded by Ed Tanski. Unanimously approved.
§ Revise penalty amount to reflect
resolution.
§ All instances of I & I the same
way.
Motion
by Tim Green to approve ECWSA News – fall 2016 with discussed revisions.
Seconded
by Vito Pilosi, III. Unanimously approved.
Discussion Points
and Updates:
·
Muni-Link
update.
§ Issues with data that Tyler
Technologies provided. Specifically how payments are applied to accounts.
§ Still shooting for October to be
the first Muni-Link billing.
·
Wrote
three property lien warning letters for four properties.
§ 285 Margaret / Frederick
§ 2108 Evans City Rd. / Rozic
§ 141 W. Main / McKinney
§ 420 E. Main / McKinney
·
Requested
Act 537 from Forward Township. No response.
·
Nadine
Grabe will give residents who request a demolition permit our application to
abandon tap.
Public Works Director Report:
No
Report
·
Discussion
regarding cause of fire hydrant damage.
ü
Were
able to find hot stop. Final bill will be substantially less.
ü
Discussion
whether to pursue insurance claim tabled.
Sewer Plant Report:
Martin
Fabian
·
Performed
three dye test / camera inspections this month.
§
Two
properties failed. The other had no camera access.
§
233
Elizabeth repairs are complete and approved.
§
408
Belle has not contacted us for re-inspection.
§
Tom
Schoeffel repairs are now complete.
·
SCADA
will be up next week. We had some scheduling difficulties.
·
Non-potable
pipes are breaking because of too many on/off cycles.
Engineering Report: Chad
Hanley
·
Discussion
regarding possible small water and sewer grants. Requirements seem to preclude
possibility of being awarded grant.
·
Update
on non-potable tank replacement.
Motion by Vito Pilosi, III to
extend potable water tank repair by 30 days.
Seconded by Ed Tanski. Unanimously
approved.
·
Discussion
regarding water break reports to keep record of problem areas.
ü
Laura
Kamienski to develop reporting form.
·
HRG
is working on rate calculations for Callery Borough.
Miscellaneous Business:
ü Discussion regarding regulation to
provide camera access for camera inspection.
ü Discussion regarding creating a
report for property owner.
Motion
by Ed Tanski to adjourn. Seconded by Vito Pilosi, III. Unanimously approved.
Meeting
adjourned at 8:55 p.m.
