June 28, 2017 - ECWSA Meeting Minutes

Evans City Water and Sewer Authority Meeting

28 June, 2017

Call to order: The meeting was called to order by Chairman, Ed Tanski at 6:03 p.m.

·         Members present: Ed Tanski, Joe Weltner, and Gary Nicklas.

·         Others present: Philip Lope, Esq., Laura Kamienski, Chad Hanley, HRG.

Public Session:

·         Larry Teal – regarding property conversion to residential.

Motion by Ed Tanski to approve the conversion of Larry Teal property to one residential EDU.

Seconded by Joe Weltner. Unanimously approved.

·         Carrie Robb – regarding water tap application and water and sewer line easements, Marburger Sub-division.

Motion by Ed Tanski to approve agreement easement agreement as specified by Attorney Lope.

Seconded by Joe Weltner. Unanimously approved.

Chairman’s Report: Ed Tanski

·         Council has approved the Authority’s recommendation for Gary Nicklas, who is now officially a member of the ECWSA board.

Committees: No report

Review of minutes from March 29, 2017:

·         Recommendation by Phil Lope to amend 05-31-2017 motion to approve the recommendation of Gary Nicklas to council for membership to the Authority Board.

Motion by Joe Weltner to approve the May 31^st, 2017 minutes as amended.

Seconded by Ed Tanski. Unanimously approved.

Review Bills and Accounts Payable:

Motion by Ed Tanski to pay bills as presented.

Seconded by Joe Weltner. Unanimously approved.

2017 Budget Report Review

Motion by Ed Tanski to accept the budget report as presented.

Seconded by Joe Weltner. Unanimously approved.

ECWSA Administrator’s Report

Accounts Receivable

·         There were $428.82           in late charges generated on June 1^st.

·         Sent 86 out Delinquent Account Notices on June 15^th against the April 2017 billing. 11 door notices were posted on 27^th.

·         There were 24 eNETPAY payments via portals.

·         54 accounts are now enrolled in ACH AutoPay. There were 99 portal payments last month.

·         208 customers are registered for portals.

·          59 Customers are registered for e-billing.

WE BILLED $151,763.00 MAY 2017 BILLING

Action Items:

·         Monthly Transfers review, approval, and signature.

Motion by Joe Weltner to approve monthly transfers as presented.

Seconded by Gary Nicklas. Unanimously approved.

Discussion Points and Updates:

·         The ECWSA office building is up for sale.

·         Callery customers are now entered into the system. Test billing report in this packet.

·         Discussion regarding Maze property rear sewer only account.

Operations Report: Written Submitted

·         Air Valve 15BR was replaced.

·         Pump at lift station was replaced.

·         There were two water main breaks.

·         Four water meters were replaced.

·         There were no violations in May.

·         Fire hydrants were flushed.

·         There were two re-inspections. Both passed.

Engineering Report:  Chad Hanley

·         Water supply report will be completed when testing info received from ECWSA office.

Solicitor Report: Philip Lope, Esq.

·         Nothing additional.

Miscellaneous Business:

·         Recommendation to purchase QuickBooks 2017 online version.

Motion by Ed Tanski to enroll in QuickBooks 2017 online.

Seconded by Joe Weltner. Unanimously approved.

Motion to adjourn by Ed Tanski Seconded by Joe Weltner. Unanimously approved.

Meeting adjourned at 7:35 p.m.