Wednesday, October 25, 2017

October 25, 2017 - ECWSA Meeting Minutes

Evans City Water and Sewer Authority Meeting
25 October, 2017

Call to order: The meeting was called to order by Chairman, Ed Tanski at 6:00 p.m.
·         Members present: Ed Tanski, Tim Green, and Gary Nicklas.
·         Others present: Philip Lope, Esq., Marty Fabian, Laura Kamienski, Ed Conway and Tom Smith Callery Borough.

Public Session:
·         R.J. Volz, Tom Lower, and Suzanne Volz – Discussion regarding sewer line break Volz property.
·         Discussion regarding final draft Callery Sewer System purchase agreement.

Motion by Tim Green to authorize the execution of agreement with Callery Borough, contingent upon receipt and review of audited financial statements, As Builts, Engineering Certification, and Permit transference and determined satisfactory by the solicitors and the Authority.
Seconded by Gary Nicklas. Unanimously approved

Motion by Gary Nicklas to waive late charges for Callery Borough for the first sixty days of billing. Seconded by Tim Green. Unanimously approved.

Chairman’s Report: Ed Tanski – No report.

Committees:
·         Cooperation Committee:
§  The Borough has given us permission to familiarize with equipment.
·         Rules & Regulations: No Report

Review of minutes from September 27th, 2017:

Motion by Tim Green to approve the October 27, 2017 minutes as presented
Seconded by Gary Nicklas. Unanimously approved.

Review Bills and Accounts Payable:

Motion by Tim Green to pay bills as presented.
Seconded by Gary Nicklas. Unanimously approved.

Monthly Transfers review and approval:

Motion by Tim Green to approve monthly transfers as presented.
Seconded by Gary Nicklas. Unanimously approved.

ECWSA Administrative Report:

Accounts Receivable
·         There were $330.79 in late charges generated on October 2nd.
·         Sent out 104 Delinquent Account Notices on 10-15-2017 against the August 2017 billing. Door notices are scheduled for tomorrow.  Shut offs are scheduled for Monday.
WE BILLED $153,697.94 SEPTEMBER 2017 BILLING
Action Items:
·         Approve Bills
·         Check signatures
·         Monthly transfers.
Discussion Points and Updates
·         Discussion regarding meeting reports.
·         Review and discussion for repair application for permit and fee.

Motion by Gary Nicklas to approve a post repair inspection fee of $50.00.
Seconded by Tim Green. Unanimously approved.

Operations Report: Martin Fabian – written submitted
·         One water main break.
·         Two dye tests. One passed. Other’s repairs are completed and passed.
·         No violations for September.
·         Fire hydrant accident corner of Margaret and Van Buren.
·         Replaced four water meters.
·         Had a surprise visit from DEP. All is well.

Engineering Report:
·         CEAR Report preparation proposal. Report due 12/31/2017.

Motion by Gary Nicklas to accept HRG Engineering proposal for the CEAR report preparation, $5,600.00.  Seconded by Tim Green. Unanimously approved.

·         Submitted NPDES permit renewal application.
·         Discussion regarding Callery Lift Station Bridge repair / replacement.

Solicitor Report: Philip Lope, Esq.
·         Belsterling and Spirk didn’t show up for scheduled meeting with Mr. Lippert.
·         Notice of Sheriff’s sale on Decker property. Bank will divest the lien.

Motion to adjourn by Gary Nicklas.  Seconded by Tim Green. Unanimously approved.


Meeting adjourned at 7:45 p.m.