Evans City Water and Sewer Authority Meeting
January 20th, 2021
Call to order: The meeting was called to order by Ed Tanski at 6:06 p.m.
· Members present; Ed Tanski, Gary Nicklas, Tim Green, and Bob Dugan
· Others present: Mark Smith, Laura Kamienski, and Marty Fabian
Public Session: This virtual meeting was open to the public.
Review of minutes from December 16th, 2020:
Motion by Bob Dugan to approve December 16, 2020 minutes as presented.
Seconded by Gary Nicklas. Unanimously approved.
Chairman’s Report: Ed Tanski – No report.
Committees: No Reports
Bills / Budget / Accounts Payable:
· 2021 Budget Revisions review and discussion.
Motion by Bob Dugan to approve 2021 ECWSA budget revisions as presented.
Seconded by Gary Nicklas. Unanimously approved.
Motion by Bob Dugan to approve monthly bills and transfers as presented.
Seconded by Gary Nicklas. Unanimously approved.
OFFICE REPORT: Laura Kamienski
ACCOUNTS RECEIVABLE
· There was $284.97 in late charges generated on January 4th, 2021. 68 delinquent notices were sent on 01-18-2021. We have 15 active payment plans.
WE BILLED $149,444.41 EC BORO & $14,936.47 CALLERY BOR0 DECEMBER 2020 BILLING
TOTAL $164,380.88.
Action Items:
· Review budget, billing, transfers, and aging report.
· Reminder from Phil Lope to ratify the extra work that has been approved by PennVest.
· Mars-Evans City Road Waterline Replacement Project Requisition #6 Summary
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MARS EVANS CITY ROAD WATERLINE REPLACEMENT PROJECT REQUISITION #6 |
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01/20/2021 ECWSA BOARD MEETING |
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HRG |
$29,19142 |
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Mortimer’s |
$282,263.19 |
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Interest on previously dispersed amounts |
$704.07 |
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TOTAL REQUISTION #6 |
312,158.68 |
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2020 ECWSA WATER PURCHASE VS WATER BILLED FINAL |
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PA AMERICAN USAGE |
ECWSA BILLING USAGE |
DIFFERENCE |
DAYS |
GL PER DAY PA AMERICAN |
GL PER DAY BILLED |
GL PER DAY UNBILLED |
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JAN |
5,750,000 |
3,606,000 |
2,144,000 |
31 |
185,484 |
116,323 |
69,161 |
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FEB |
5,007,000 |
3,683,000 |
1,324,000 |
28 |
178,821 |
131,536 |
47,286 |
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MAR |
5,626,000 |
3,225,000 |
2,401,000 |
32 |
175,813 |
100,781 |
75,031 |
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APRIL |
5,367,000 |
3,123,000 |
2,244,000 |
30 |
178,900 |
104,100 |
74,800 |
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MAY |
5,263,000 |
3,674,000 |
1,589,000 |
29 |
181,483 |
126,690 |
54,793 |
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JUN |
6,062,000 |
3,598,000 |
2,464,000 |
32 |
189,438 |
112,438 |
77,000 |
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JULY |
6,125,000 |
3,984,000 |
2,141,000 |
31 |
197,581 |
128,516 |
69,065 |
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AUGUST |
5,672,000 |
3,708,000 |
1,964,000 |
29 |
195,586 |
127,862 |
67,724 |
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SEPT |
5,766,000 |
3,442,000 |
2,324,000 |
32 |
180,188 |
107,563 |
72,625 |
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OCT |
6,367,000 |
3,580,000 |
2,787,000 |
30 |
212,233 |
119,333 |
92,900 |
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NOV* |
6,412,000 |
3,655,000 |
2,757,000 |
31 |
206,839 |
117,903 |
88,935 |
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DEC |
8,289,000 |
3,338,000 |
4,951,000 |
34 |
243,794 |
98,176 |
145,618 |
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TOTAL |
57,005,000 |
42,616,000 |
21,382,000 |
304 |
1,875,526 |
1,175,141 |
700,385 |
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Operations Report: Marty Fabian
· No violations
· Report back on MECR project progress.
Engineering Report: Mark Smith, HRG
· Report back regarding flow test for Havenwood Development project.
§ Received sanitary plans from Shefield & Company, Inc. They are to provide a $3,000.00 payment for escrow.
§ Project authorization provided for signature at this meeting.
· The 2020 CEAR report is completed.
MEC PENNVEST PROJECT
· With the exception of final pavement and yard restoration, the original project is complete.
· Progress meeting number 5 held on January 13th. HRG is preparing minutes.
· HRG met with DEP and PennVEST to receive approval for additional infrastructure replacement based on remaining funds.
· Approximately #233,000 remaining funds for additional pipe replacement and valve work. Motion needed to authorize Chairman to sign Work Change Directive 02. Motion includes authorizing HRG to direct contractor with additional valve work completed with any remaining funds.
Need motion to authorize Chairperson to sign construction Application for Payment number 04 in the amount of $282,263.19.
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Motion by Bob Dugan to authorize Chairperson to sign construction Application for Payment number 04 in the amount of $282,263.19. Seconded by Gary Nicklas. Unanimously approved.
· Need motion to authorize Chairperson to sign construction Change Order #04 in the amount of $28,155.69.
Motion by Bob Dugan to authorize Chairperson to sign construction Change Order #04 in the amount of $28,155.69. Seconded by Gary Nicklas. Unanimously approved.
· Need motion to authorize Chairperson to sign Finance Change Order No. 1 to move $29,000.00 form Administrative Budget and into contingency. Per PennVEST
Motion by Bob Dugan to authorize Chairperson to sign Finance Change Order No. 1 as presented.
Seconded by Gary Nicklas. Unanimously approved.
· Need motion to authorize Chairperson to sign Finance Change Order related to Audit Costs to move $17,500.00 to contingency.
Motion by Bob Dugan to authorize Chairperson to sign Finance Change Order related to Audit Costs as presented. Seconded by Gary Nicklas. Unanimously approved.
· Need motion to authorize Chairperson to sign Supplement #1 to amend original engineering contract, increasing the original administration phase by $21,600.00 and Resident Project Representative Phase by $30,400.00.
Motion by Bob Dugan to authorize Chairperson to sign Supplement #1 as presented.
Seconded by Gary Nicklas. Unanimously approved.
· HRG recommends the Authority consider As-Built GIS Mapping to cover entire system for discussion at next meeting.
Solicitor’s Report: No report.
Meeting moved to executive session.
Motion to adjourn by Tim Green. Seconded by Bob Dugan. Unanimously approved.
Meeting adjourned at 8:16 p.m.
