Evans City Water and Sewer Authority Meeting
28 August 2013
1.
Call to order:
·
The
meeting was called to order by Chairman Tim Schoeffel at 6:04 pm.
·
Members
present:
Tim
Schoeffel, Vito Pilosi, Joe Weltner, Cheri Deener, Ed Tanski,
Josh Gunnott-HRG, Norm Nelson-Public
Works Director, Nadine Grabe-Borough Secretary,
Philip P. Lope-Solicitor, Laura
Kamienski- Administrative Assistant
·
Others
present: Lisa Chiesa, Esq. - Clark, Hill, Thorp and Reed, Sharon Gaffel and Mike Zubasic - PNC
Bank.
2.
Minutes:
Motion to approve minutes from the July 31
& August 7, 2013 meeting by Ed Tanski:
Seconded by Joe Weltner. Unanimously approved as presented.
3.
Public Session: There
were no comments made by the public.
4.
Review Bills & Past
Due Accounts:
·
Norm
Nelson discussed Dalton bill review.
·
The
Authority would like to have all relevant accounting reports e-mailed in PDF
form prior to meetings.
·
Tim
Schoeffel requests a monthly PA American Water usage report from Norm Nelson.
Motion by Ed Tanski to approve payment of bills
and sign checks. Seconded by Joe Weltner.
Unanimously approved.
5.
General Discussion:
·
Bank
account balances and transfer report by Vito Pilosi.
·
Discussion
of monies owed to the Authority from the Borough.
·
Tim
Schoeffel requested that Ed Tanski ask for an invoice from the Finance
Committee for monies the Authority owes the Borough for shared expenses.
6.
Maintenance Report: Norm Nelson
·
Norm
Nelson has scheduled a meeting with BASF to review sales agreement structure.
·
The
gas line to the lift station has been shut off. Recommendation to switch over to
propane, which is less expensive. Norm
is checking into propane companies.
·
Discussion
regarding sale of bulk water to Borough. Looking into getting a metered fire
hydrant. HRG and Norm Nelson will be checking into whether this is possible.
7.
Engineer’s Report: Josh Gunnett, HRG
·
Discussion
of waiver for kits containing some foreign parts.
·
Request
approval of construction bid dates for the remainder of the plant construction
project.
Motion by Vito Pilosi
to authorize HRG to advertise for bids
of the construction portion of the new sewer
plant project.
Seconded by Ed Tanski. Unanimously approved.
8.
Bond Report: Lisa
Chiesa, Esq.- Clark, Hill, Thorp and Reed, Sharon Gaffel and Mike
Zubasic - PNC Bank
·
General
discussion regarding recent interest rate increases and projection for possible
market fluctuations.
·
There
is no new information regarding the bond insurance issue.
·
The
Authority will need to fund the insurance debt service reserve fund. This fund
will earn interest.
·
The
Authority will review what the water and sewer rate increases will need to be
to meet new interest rates and conditions.
·
Sharon
Gaffel is to contact Adrienne Vicari of HRG to review current market and
present options.
9.
Decision to reconvene
meeting on September 5, 2013 at 5:00 pm
Motion by Cheri Deener
to continue meeting on September 5, 2013 at 5:00 p.m.
Seconded by Vito Pilosi. Unanimously approved.
*********
Reconvened Evans City
Water and Sewer Authority Meeting
5 September 2013
1.
Call to Order:
·
Meeting
reconvened and called back to order on September 5, 2013 at 5:05 pm by Tim
Schoeffel.
·
Members
present:
Tim
Schoeffel, Vito Pilosi, Joe Weltner, Cheri Deener, Ed Tanski,
Josh Gunnott-HRG, Norm Nelson-Public
Works Director, Nadine Grabe-Borough Secretary,
Philip P. Lope-Solicitor, Laura
Kamienski- Administrative Assistant
·
Others
present: Lisa Chiesa, Esq. - Clark, Hill, Thorp and Reed, Sharon Gaffel and Mike Zubasic - PNC
Bank.
2.
Public Meeting: There were no comments made by the public.
3.
Bond Report: Lisa
Chiesa, Esq.- Clark, Hill, Thorp and Reed, Sharon Gaffel and Mike
Zubasic - PNC Bank
·
Lisa
Chiesa asked for clarification regarding having separate water and sewer bank
accounts.
·
General
discussion regarding current interest rates and market fluctuations.
·
Review
of market analysis and bond options prepared by Adrienne Vicari of HRG.
·
Review
of budget options presented. General agreement for Option Budget for WWTP
upgrade. See attached document.
Motion by Vito Pilosi
to approve Option B and to authorize PNC to sell bonds to borrow 8.5 million
dollars at their discretion according to market conditions. PNC will contact
the Authority before final sale.
Seconded by Ed Tanski. Unanimously approved.
4.
Engineering Report: Dan
Dow, HRG
·
Discussion
of foreign kit parts waiver.
·
A
resolution was passed by the Borough Council authorizing the Water and Sewer
Authority to fix rates.
·
Discussion
of using a collection service to collect monies from delinquent accounts. We
can submit accounts from 2009 forward.
·
The
collection company also offers on line bill payment option.
Motion by Tim Schoeffel
to adjourn. Seconded by Vito Pilosi. Unanimously approved.
Attachments:
Option B Budget for WWTP Project
Minutes Prepared by Laura Kamienski
Cc Tim Schoeffel, Vito Pilosi, Ed Tanski, Joe
Weltner, Cheri Deener,
Norm Nelson, Nadine Grabe, and Philip Lope.
