Evans City Water and Sewer Authority Meeting
30 March 2016
Call to order:
The meeting was called to order by Chairman, Timothy Schoeffel at 6:04 p.m.
·
Members
present: Ed Tanski, Vito Pilosi, III, Joe Weltner, and Tim Green.
·
Others
present:
§
Laura
Kamienski, Marty Fabian, John Klein and Kiana Tralongo, HRG, Philip Lope, Esq.
02-24-2016 Meeting Review: Vito Pilosi, III, Kiana Tralango and John Klein, HRG
·
Discussion
regarding Callery meter calibrations and readings.
·
Discussion
regarding Callery 2015 account reconciliation.
Motion
by Ed Tanski to immediately recalibrate Callery’s flow meter, and to implement
minimum semi-annual calibrations in April and October. Seconded by Vito Pilosi,
III. Unanimously approved.
Motion
by Vito Pilosi, III to approve the 2015 Callery reconciliation with amendments.
Seconded
by Ed Tanski. Unanimously approved.
Review of minutes from February 24th,
2016.
Motion
by Ed Tanski to approve February 24th, 2016 minutes as presented.
Seconded
by Vito Pilosi, III. Unanimously approved.
Chairman’s Report:
No
Report.
Committees:
§
Rules & Regulations: No
Report
§
Budget: No
Report
§
Accounts & Transactions: Vito
Pilosi, III
üNextier Bank accounts are now
closed.
§
Cooperation Committee: No
Report
§
Forward Township Committee: No
Report
§
BASF: No
Report
§
Website / Public Relations
üWinter 2016 ECWSA News is being
prepared.
üChad Hanley to prepare article on
water safety.
§
Callery Borough: No Report
Review Bills & Past Due
Accounts
Motion
by Vito Pilosi, III to pay bills as presented.
Seconded
by Tim Schoeffel. Unanimously approved.
Administrative Report: Laura
Kamienski
ACCOUNTS
RECEIVABLE
·
There
were $2,256.99 on March 1st.
·
Sent
out 84 Delinquent Account Notices on
March 21st, 2016 against
the January 2016 billing ($840.00 in fees)
·
48
door notices were posted on February 29th.
·
21
administrative fees were applied for shut off payments arriving after deadline.
·
14
accounts are scheduled for termination on March 31st. 7 accounts are
already off.
·
There
were 47 payments via eNETPAY since
the last meeting.
·
39
accounts are now enrolled in ACH.
WE BILLED $ 143,726.31
FEBRUARY BILLING
AGED RECEIVABLES/CURRENT
BILLS DUE 03-31-2016
Aged Receivables Active Accounts
§ 0-30 Days = $ 18,254.02
§ 30-60 Days = $ 2,467.21
§ 60-90 Days = $441.67
§ 90+ Days = $1,239.64
Total Aged Receivables = $ 22,402.54
Aged Receivables Lien &
Inactive Accounts
§ 0-30 Days = $ 11,804.01
§ 30-60 Days = $ 1,516.08
§ 60-90 Days = $ 1,699.47
§ 90+ Days = $
23,155.41
Total Aged Receivables = $ 28,174.97
Updates &
Discussion Points:
Ø The maintenance department has
requested alternation meter books every other month due to smaller staff.
§ Discussion: Meter readings will
stay the same. Sewer plant staff to help when needed.
Ø There is a water leak at one of
Mangurten’s rental properties. The water has been turned off until it is
repaired.
Ø Monthly Transfers.
Motion by Vito Pilosi, III to
approve April 2016 bank transfers as presented.
Seconded by Ed Tanski. Unanimously
approved.
Ø Main Street Grille payment plan
default.
Ø Roy Long-Discussion regarding
catering business in home.
Ø Reminder: Ethics Commission
Statements are due.
Ø Callery meter software is in place.
Meter readings will take place on the last date of every month.
Ø Discussion regarding Joseph Clark
property.
§ Send letter explaining the option
to abandon the tap and re-apply for taps later, or pay minimum monthly billing.
§ Sump pump has still not been
re-inspected for repairs.
Sewer Plant Report:
Martin
Fabian – Written submitted report.
·
Did
three inspection dye tests in March. All passed.
·
Penn
Power has not installed the new pole yet.
·
Orenco
NPW system is now operating with pressure switch.
·
Quotation
for sewer dye test camera system.
Motion by Ed Tanski to purchase a C
Snake system from Ferguson.
Seconded by Vito Pilosi, III.
Unanimously approved.
·
Seeking
quotations from west central state for contract pricing for new mower.
Public Works Director Report:
Norm
Nelson – No report.
Solicitor Report:
Philip
Lope, Esq.
·
The
Pennvest loan is now closed.
·
Northwest
Bank payments begin in April and will be a bit lower than the previous loan
payment.
·
Agreement
for the Marburger Sub-division has been drafted. Need to execute.
Motion
by Ed Tanski to execute the Marburger Sub-division agreement.
Seconded
by Vito Pilosi, III. Unanimously approved.
·
Discussion
regarding status of Mangurten property dispute.
Miscellaneous Business:
§
Establish
a monthly budget report for meeting packets.
Motion
by Ed Tanski to adjourn. Seconded by Tim Green.. Unanimously approved.
Meeting
adjourned at 8:20 p.m.
